Supervisor Central Scheduling

HCA Healthcare, Inc.; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

HCA Healthcare, Inc. is seeking a Scheduling Supervisor for the Texas Orthopedic Hospital in Houston. The role requires coordinating the scheduling of surgical procedures and handling clerical tasks within the surgical services department.

Responsibilities include preparing daily schedules, validating privileges, transcribing cases, and assisting with reports. Strong office skills and familiarity with medical terminology are preferred.

Qualifications

• College preparation related to office or managerial organization preferred.
• Basic course in medical terminology preferred.
• Proficiency in word processing and office equipment.

Responsibilities

• Obtain all information necessary to schedule procedures.
• Validate practitioner privileges before scheduling procedures.
• Transcribe and post scheduled cases in the operating room log and scheduling board.
• Prepare daily surgical schedules for distribution.
• Answer telephone and relay messages clearly.
• Assist in payroll preparation and department clerical duties.

Education

Office/administration preparation

Medical terminology (basic)

Tools

Word Perfect

Microsoft Word

Lotus

Meditech

SMART

Kronos

Job description

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Supervisor Central Scheduling

Job Summary and Qualifications

Under the general supervision of the Surgical Services Director performs support services for the surgery services with clerical, secretarial and related responsibilities in promoting communication between the Director, Medical Staff, Hospital Staff, and others interacting with surgery. The Scheduling Supervisor is responsible for the scheduling of surgical procedures and general clerical work within the Department. Provides support for all clerical positions within the surgical services

What you will do:

• 1. Obtains all appropriate information required for the scheduling of procedures.
• 2. Ensures that all practitioners scheduling procedures have approved privileges for the requested procedures through validation of the clinical privilege delineation lists with any questions regarding privileges referred to the Director.
• 3. Transcribes posting of scheduled surgical cases in the operating room log and on the scheduling board completely and accurately.
• 4. Prepares daily surgical schedules for distribution.
• 5. Answers telephone with appropriate communication of all messages.
• 6. Performs other clerical activities as required by the Department.
• 7. Prepares payroll for approval through use of Timekeeper Central Services.
• 8. Acts as office coordinator for the Director and coordinates, monitor and direct the Secretary/Scheduler positions.
• 9. Provides assistance in preparing various reports and also provides assistance on special projects as needed.
• 10. Provides assistance to the Director and other hospital personnel in the preparation and distribution of correspondence and other material.
• 11. Applies knowledge of surgical scheduling procedures to ensure accuracy of procedures and completeness of data.
• 12. Applies knowledge of medical terminology utilized in the preparation of surgical schedules.
• 13. Collaborates with admitting services to ensure correctness of admission/insurance data and correctness of accounts.
• 14. Attends staff and other scheduled meetings as recording secretary when needed.
• 15. Maintains and coordinates tissue and implant logs for surgical services with timely entries and coordination with buyers.
• 16. Proficient in utilization of appropriate office equipment, including word processing and computer systems, including but not limited to Word Perfect, Microsoft Word, Lotus, Meditech, SMART, Kronos.
• 17. Maintains and orders clerical/office supplies for all of surgical services efficiently.
• 18. Assists OR Analyst with daily surgical minutes reports as needed.
• 19. Under guidance of the Director, determines appropriate priorities for activities based on work demand.
• 20. Utilizes communication skills effectively in working with physicians, physicians office staff, Departmental staff, and other personnel in the Hospital.
• 21. Ensures that problems or concerns regarding activities are communicated with the Director, Asst. Director.

What qualifications you will need

Education

College preparation related to office or managerial Organization preferred.

Special Qualifications

Proficiency in using word processing, computer equipment, and miscellaneous office equipment. Basic course in medical terminology preferred.

Benefits

Texas Orthopedic Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and program include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Opened in 1995, Texas Orthopedic Hospital was developed to provide high-quality, cost-effective, specialized orthopedic care in a streamlined environment focused on wellness, mobility and quick recovery. As one of the only specialty hospitals in the country focusing solely on orthopedics, Texas Orthopedic Hospital is pleased to offer all services conveniently located within one building. Texas Orthopedic Hospital is partially physician-owned and partners with Fondren Orthopedic Group, L.L.P., the largest and most comprehensive association of private orthopedic surgeons in the Houston area and one of the largest in the nation. Our physicians are internationally renowned and as a result, patients at Texas Orthopedic Hospital receive precise diagnoses and the very latest in treatment options. Texas Orthopedic Hospital is affiliated with HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

There is so much good to do in the world and so many different ways to do it. - Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.