Surgery Scheduler

HCA Healthcare, Inc.; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Paid time off & family leave

401(k) match

Education support

Disability coverage

Job summary

HCA Healthcare is seeking a Surgery Scheduler in Houston, TX to manage preoperative documentation, scheduling, and coordination with providers and Facilities. The role emphasizes accurate coding, authorization management, and efficient logistics for procedures.

The position requires at least 1 year of medical office experience, with BLS certification preferred per practice standards. It offers comprehensive benefits and opportunities within the HCA Healthcare system.

Qualifications

• Minimum 1 year of experience in a medical office setting.
• BLS may be required per practice standard.

Responsibilities

• Obtains CPT and ICD-10 diagnosis codes and other clinical information for treatment.
• Prepares documentation for Medicare/BNP notices and follows procedures.
• Determines OR time and coordinates scheduling, anesthesia coverage, and required records.
• Ensures scheduling packets are correct and timely.
• Obtains authorizations and scans notes into the system.
• Collects physician and procedure fees.
• Verifies physician credentialing before scheduling.
• Coordinates provider clinics and schedules, including meetings and CME.
• Cross-trains as back up to other roles.
• Performs general duties and maintains surgery logs.

Skills

Scheduling

Medical office experience

BLS certification

Job description

Do you want to join an organization that invests in you as a(an) Surgery Scheduler? At MSO - Houston Colorectal Surge, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Job Summary and Qualifications

Full time (Monday - Friday, days), no nights, no on call, no weekends, no holidays

What you will do in this role:

• Obtains CPT and ICD-10 diagnosis codes and other clinical information as required for treatment of the patient from practice staff; seeks assistance from practice and Facility Coders as determined through practice and facility processes.

• Prepares documentation for Notification of Non-covered Medicare Services or Advance Beneficiary notices to patients and follows practice procedures to maintain this documentation.

• Determines O.R. time needed for the procedure and works with Facility to ensure procedure is scheduled, daily schedule is streamlined and arranges necessary anesthesia coverage, as determined through Facility processes. Ensures all requirements for the procedure have been obtained and confirmed with the Facility or other parties to include medical/imaging records and needed equipment/instruments.

• Ensures scheduling packets are correct and timely.

• Obtain patient face sheets from Insurance Verification to obtain necessary authorizations based on insurance types.

• Obtains authorization notes from Facility and scans into medical record or practice management system.

• Collects necessary and appropriate physician and practice fees associated with the procedure.

• Verifies/confirms physician is credentialed at the Center or Facility before scheduling the patient.

• Ensures efficient coordination of provider clinic and Facility schedule which could include awareness of provider's schedule and coordination of provider time-out, travel, meetings, conferences and continuing medical education.

• Refers conflicts and procedural questions to Practice Manager or designee as they arise.

• Attends required meetings and participates in committees as requested.

• Cross-trains as back up to other business office positions as requested.

• Performs other general duties as assigned.

• Maintain surgery logs or other required practice or case tracking logs

What Qualifications you will need:

• Minimum (1) year of experience in a medical office setting highly preferred. (i.e. ambulatory surgery center, hospital, doctors office) preferred

• CERTIFICATION/LICENSE: BLS may be required as per practice standard

Benefits

MSO - Houston Colorectal Surge, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

• Wellbeing support, including free counseling and referral services

• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.