Supervisor-Accounts Payable - Full Time 8 Hours Day (Non-Union, Non-Exempt)

C018 University of Southern California- HS; United States; On-site; USD 69,000 - 117,000; Full time

Job summary

University of Southern California is seeking a Supervisor – Accounts Payable to oversee the entire accounts payable department for the hospital. You will ensure only duly authorized payments are made, manage invoicing, and support timely disbursements to preserve cash and secure discounts.

The role requires a background in accounting/finance, at least 5 years in business with exposure to accounts payable, and supervisory experience; health care pay transparency is preferred.

Qualifications

• Experience in accounts payable function.
• Supervisory experience preferred.
• Pay Transparency knowledge and compliance.

Responsibilities

• Oversee the accounts payable department and processing of invoices.
• Ensure timely payments and proper vendor coding.
• Reconcile vendor statements and resolve problem invoices/POs.
• Lead staff through training and performance evaluations.

Skills

Accounts payable

Staff supervision

Education

Bachelor's degree in Accounting or Finance

Job description

Job Accountabilities

• Determines monthly and year-end accrual of un-invoiced liabilities.
• Determines that payments agree to quantity, unit cost and other terms of agreement.
• Edit check due dates on accounts payable system.
• Filing of paid invoices.
• Insures all payments are timely and that the invoices are PAID ONLY AS DUE and not before.
• This is to insure good cash flow.
• Insures proper account coding of all invoices.
• Insures that discounts are taken when applicable.
• Insures that federal identification and social security number is entered into the system when applicable for 1099 purpose. Responsible for compiling and printing 1099 forms.
• Insures that sales taxes are accrued when applicable.
• Insures timely and accurate input to automated system.
• Maintains appropriate control over unpaid invoices.
• Maintains proper accounts payable system which matches vendor invoices with receiving through materials management system.
• Periodically reconciles vendor statements
• Prepares various accounting schedules for General Ledger
• Responsible for resolving problem invoices and/or purchase orders.
• Supervises staff within the accounts payable department by selecting new hires, training staff and evaluating workers.
• Responsible for understanding and participating in the organizational-wide quality improvement program through orientation; education; departmental and interdepartmental quality control; quality improvement; and quality planning activities.
• Supports Finance Division personnel as needed to perform miscellaneous functions and special projects as assigned.
• Ability and willingness to work with others, promotes teamwork, shows willingness to meet new situations and challenges.
• Ability to follow directions and complete assigned responsibilities on time. Follows through on assignments to successful completion with minimal supervision.
• Is courteous and attentive to patients, physicians, visitors, employees and any other individuals with whom they may come in contact.
• Ability to work well under pressure with frequent interruptions and deadlines.
• Receives visitors and telephone calls courteously and promptly with special attention to ensure good customer service.

Job Requirements

Education Required - High School Diploma or equivalent Preferred - Bachelor’s degree in Accounting or Finance Work Experience Required - 5 years experience in business, a year of which should be directly related to accounts payable function Preferred - Supervisor experience and experience in Health Care Pay Transparency

The annual salary range for this position is $68,640 - $116,865. When extending an offer of employment, the University of Southern California Arcadia Hospital considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, State, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations

Job Summary

Under the supervision of the Corporate Director of Accounting, the Supervisor – Accounts Payable is responsible for overseeing the entire accounts payable department as well as directing staff in processing invoices and payments for the hospital. Ensures that only duly authorized payments are made and that disbursements are made on a timely basis, so that cash is conserved and discounts are taken.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail]. Inquiries will be treated as confidential to the extent permitted by law.

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Keck Medicine of USC is the University of Southern California’s medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Our internationally renowned physicians and scientists provide world-class patient care at Keck Hospital of USC, USC Norris Cancer Hospital, USC Verdugo Hills Hospital, USC Arcadia Hospital and more than 100 unique clinics in Los Angeles, Orange, Kern, Tulare and Ventura counties. Keck Medical Center of USC, which includes Keck Hospital and USC Norris Cancer Hospital, is among the top 50 hospitals in the country in 8 specialties, as well as the top three hospitals in metro Los Angeles and top 10 hospitals in California, according to U.S. News & World Report’s 2024-25 Best Hospitals rankings.