Supervisor, Accounts Payable - Finance Division

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off & holidays

Life & disability insurance

Bus pass

Job summary

Carnegie Mellon University’s Finance Division is seeking a Supervisor for the Accounts Payable team to lead daily operations, provide guidance to AP staff, and partner with vendors. This role emphasizes accuracy, vendor management, and process improvements in a hybrid Pittsburgh-based environment.

You will back up AP staff, coordinate with Procurement, and drive month-end close activities while ensuring excellent customer service and risk mitigation.

Qualifications

• Bachelor’s degree required.
• 3-5 years of accounts payable experience required.
• A combination of education and relevant experience may be considered.

Responsibilities

• Perform and oversee core functions of AP: payment processing for ledgers and system maintenance (including 1099 reporting).
• Process invoices in Perceptive Content and Brainware; manage supplier queues.
• Oversee AP Help Inbox and ensure timely responses; back up AP staff as needed.
• Prepare and revise AP processes, assist with special projects and system implementations.
• Assist with monthly/annual close procedures and daily bank-related tasks.

Skills

Accounts payable

Education

Bachelor's degree

Job description

Carnegie Mellon University’s Finance Division is searching for aSupervisor for their Accounts Payable team. This is an excitingopportunity for someone who thrives in an interesting andchallenging work environment. You will contribute to the departmentby providing support by assisting the manager in ensuring effectiveand efficient daily operations of the department and will provideguidance and mentorship to the AP representatives. This person willalso take on various projects for the department and will be a primary point of contact for vendors. The AP Supervisor isresponsible for leading and performing the operations of theaccounts payable department and is expected to work directly withstaff at all levels and/or external customers. This includes but isnot limited to mitigating risk, customer service, accounting,supplier management, system updates and invoice triage.

Adaptability, excellence, and passion are vital qualities withinCarnegie Mellon University. We are in search of a team member whocan effectively interact with a varied population of internal andexternal partners at a high level of integrity. We are looking forsomeone who shares our values and who will support the mission ofthe university through their work.

Core responsibilities include:

• Perform and oversee the Core Functions of AP as assigned:
  • Payment processing for all ledgers
  • System supplier maintenance including but not limited to:
    • Review of documentation for supplier set up and accurate taxreporting (1099 process)
    • Quarterly and annual review of supplier information for 1099reporting
    • Review of daily supplier entry for domestic and internationalsuppliers
    • Research PaymentWorks feedback and alerts to resolution
    • Resolution of Perceptive Content supplier queues
  • Invoice processing in Perceptive Content and Brainware.
• Oversight of the AP Help Inbox and ensuring timelyresponses.
• Assist in oversight of day-to-day operations of APRepresentatives. Also, will back up all AP staff as needed. Makeand inform supplier management recommendations. Research ofsupplier questions and recommendation for resolution. Coordinationwith Procurement on supplier management.
• Prepare and revise documentation of AP processes and proceduresand ensure AP staff are informed and following the departmentsdocumented procedures; Assist with special projects and systemimplementations and improvements as requested by the AP Manager insupport of the overall AP mission.
• Assist the AP Manager with the accurate completion ofmonthly/annual close procedures and associated dailyprocesses.
• Perform daily tasks, which include but are not limited to, bankreturns, escheatment letters, and vendor and campus refundchecks.

Qualifications:

• Bachelor’s degree required
• 3-5 years of accounts payable experience required
• A combination of education and relevant experience from whichcomparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• Sponsorship: Applicants for this position must becurrently legally authorized to work for CMU in the United States.CMU will not sponsor or take over sponsorship of an employment visafor this opportunity.
• Work Posture: This position is operating on a hybridscheduleTypical Work Schedule: Monday-Friday from8:30-5:00pm. An alternate work schedule allowing for evening andweekend hours will be required on occasion.

Joining the CMU team opens the door to an array of exceptionalbenefits.

Benefits eligible employees enjoy a wide array ofbenefits including comprehensive medical, prescription, dental, andvision insurance as well as a generous retirement savings program with employercontributions. Unlock your potential with tuition benefits , take well-deserved breaks withample paid time off and observed holidays , and rest easy with life and accidentaldeath and disability insurance.

Additional perks include a free Pittsburgh Regional Transit buspass, access to our Family Concierge Team to help navigatechildcare needs, fitness center access , and much more!

For a comprehensive overview of the benefits available, exploreour Benefits page.

At Carnegie Mellon, we value the whole package when extendingoffers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledgegained through education and training. We appreciate your uniqueskills and the perspective you bring. Your journey with us is aboutmore than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Location

Pittsburgh, PA

Job Function

Accounts Payable

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:

• Please visit “ Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal OpportunityEmployer/Disability/Veteran
• Statement of Assurance