Supervisor, Access

Jewish-Family-Service-of-SAN-Dieg; San Diego (CA); On-site; USD 56,000 - 59,000; Full time

Benefits offered by this job

Comprehensive healthcare coverage for

Employer-covered life insurance

Paid vacation and sick leave

15 paid holidays + floating holidays

2 Wellness Days

Job summary

Jewish Family Service of San Diego seeks an Access Supervisor to lead the Aging and Resource Navigation team onsite. The role combines staff supervision, client intake, triage, crisis intervention, and navigation to community resources throughout San Diego.

The position is full-time, on-site, reporting to the Director of Aging and Resource Navigation. Strong organizational, documentation, and client-centered skills are essential.

Qualifications

• Minimum 2 years of experience supervising non-exempt employees
• Experience in leading a team through transition or transformation
• Ability to manage multiple variables and guide team to solutions
• Experience in social services or client-centered support
• Knowledge of social service standards and community resources
• Strong communication and organization skills
• Fluency in English; bilingual preferred

Responsibilities

• Supervise the intake team and manage daily workflow and timekeeping
• Support and implement access transformation systems and workflows
• Ensure HIPAA compliance and client privacy
• Respond to incoming inquiries and conduct initial assessments
• Maintain documentation in electronic client records
• Provide high level customer service to clients and families
• Collaborate with program staff and partners to connect clients with resources
• Address crisis intervention and safety concerns as needed

Skills

Supervising staff

Intake coordination

HIPAA compliance

Customer service

Crisis intervention

Team leadership

Problem solving

Documentation

Education

High school diploma

Bachelor's degree in human services or related field (preferred)

Tools

Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint)

ETO (Efforts to Outcomes)

Job description

Jewish Family Service of San Diego (JFS) is seeking a compassionate, mission-driven Access Supervisor to join our Aging and Resource Navigation team. This full-time, onsite social services leadership role combines staff supervision, client intake, triage, crisis intervention, and community resource navigation. The ACCESS Supervisor leads the intake team, supports referral and intake systems, strengthens workflows and data collection, and helps connect individuals and families with appropriate programs and community resources throughout San Diego. Reporting to the Director of Aging and Resource Navigation, this position collaborates closely with JFS program staff and agency partners to deliver responsive, client-centered support and improve access to essential services.

Responsibilities:

The Access JFS Supervisor is responsible for supervising staff for about 50% of the time (18.75 hours) and being an intake specialist for about 50% (18.75 hours) of the time.

Supervision Role

• Provide direct supervision to the Access JFS intake team by managing daily workflow, schedules, timekeeping, and problem solving when issues come up
• Contribute to the Access Systems Transformation by attending meetings with other departments supporting the transformation (i.e. technology, community impacts, learning and development) and providing input on systems improvement
• Support the intake specialist team in implementing Access transformation systems, workflows, and data collection plans, as they are developed
• Provide direct support in managing client crisis intervention and other safety concerns
• Cultivate relationships and work collaboratively with other JFS program staff
• Ensure team is compliant with HIPAA regulations and other privacy and security guidelines

Intake Specialist Role

• Respond to incoming calls and web inquiries for services and meet with walk-in clients as needed
• Conduct initial assessment to identify needs, safety concerns, and/or barriers to accessing services
• Screen and refer callers to appropriate internal and external referrals
• Maintain clear and timely documentation of all communication in electronic client record system
• Provide a consistently high level of customer service

Skills/Experience/Abilities That Are a Must-Have:

• At least 2 years of experience supervising non-exempt employees
• Leadership in taking a team through transition
• Ability to deal with problems involving several variables and lead team to solutions
• Ability to apply common sense and critical thinking to carry out instructions and make decisions within scope of authority
• Experience working with individuals and families seeking assistance and support, often with some level of urgency
• Knowledge of basic social service standards and community resources and programs
• Ability to show an unconditional positive regard for individuals and families who turn to JFS for support
• Excellent organization and interpersonal skills
• Excellent telephone, oral, and written communication skills
• Fluent in English required, bilingual and/or bicultural (Spanish, Arabic or Vietnamese) preferred
• Upon hire, FCS leadership will be seeking training and professional development opportunities for this position, for example in the area of crisis intervention, de-escalation, and standard reporting protocols

Skills/Abilities We'd Like You to Have:

• High school diploma required, bachelor's degree in human services or other relevant field preferred
• Technologically savvy, highly proficient in Microsoft Office Suite programs including Teams, Word, Excel, Outlook, and PowerPoint. Experience in utilizing client records systems, such as ETO (Efforts to Outcomes)
• Must pass pre-employment background check(s)

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

The employee is regularly required to sit for extended periods of time, walk, use hands to finger, handle, or free to type, use a mouse, and manipulate small components; reach with hands and arms; and talk or hear to communicate in person, over the phone, or with others in a potentially noisy environment. The employee is occasionally required to stand.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position Title: Access Supervisor

Organization: Jewish Family Service of San Diego

Department: Aging and Resource Navigation

Position Type: Full-Time (37.5+ hours/week), Non-Exempt

Work Setting: Fully Onsite

Reports To: Director of Aging and Resource Navigation

Pay Range: $28.50-$30.50/hour

Total Compensation:

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees
• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner inMoving Forward Together. To learn more about JFS, please visit jfssd.org.

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.