Supervising Office Assistant

Kings County; Hanford (CA); On-site; USD 50,000 - 61,000; Full time

Job summary

Kings County is seeking a Supervising Office Assistant to lead its clerical and administrative teams, shaping daily operations and ensuring efficient workflows. You will exercise independent judgment and play a key role in delivering high-quality administrative support across departments.

The ideal candidate will have supervisory experience, strong organizational skills, and the ability to collaborate across divisions to drive excellence in service delivery.

Qualifications

• Three (3) years of increasingly responsible clerical experience including at least one (1) year in a supervisory or lead capacity.
• Equivalent to completion of the twelfth (12th) grade.
• Ability to qualify for security clearance and work irregular hours as required.

Responsibilities

• Plans, organizes, assigns, supervises, and reviews the work of clerical staff; sets priorities and trains staff.
• Coordinates workflow between clerical staff and other staff and divisions.
• Participates in budget preparation and monitors expenditures; maintains payroll records.

Skills

Clerical supervision

Leadership

Administrative workflow

Education

High school or equivalent

Tools

Microsoft Office

Job description

Supervising Office Assistant

Salary: $49,712.00 - $60,652.80 Annually

We are looking for a dynamic and highly organized professionals to lead and inspire our clerical and administrative teams. As a Supervising Office Supervisor, you will play a key role in shaping the daily operations of departmental units, ensuring efficient workflows, and supporting management with critical administrative functions. This is an exciting opportunity to exercise independent judgment, make impactful decisions, and contribute to the success of a diverse and growing organization.

The ideal candidate is a motivated leader with experience supervising clerical staff, managing complex administrative processes, and collaborating across multiple departments to drive excellence. If you’re ready to take on a challenging and rewarding role where your contributions truly make a difference.

For more information about the Human Services Agency, click here. To discover what makes Kings County a great place to live and work, click here to watch a short video.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Participates in and plans, organizes, assigns, supervises, and reviews the work of clerical and assigned support staff for clerical work unit; establishes standards of clerical work performance and sets priorities for workload completion; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
• Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Coordinates workflow between clerical/support staff and other staff.
• Coordinates assigned services and operations with those of other divisions and outside agencies.
• Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.
• Composes, types, edits, and proofreads a variety of routine to complex documents independently including entitlements, forms, memos, legal documents, reports, newsletter articles, press releases, Board agenda items, ordinances, administrative code revisions, promotional/informational materials, website information, and internal and external correspondence from rough draft, handwritten copy, verbal instructions, or from other material using a computer; inputs and retrieves data and text using a computer terminal.
• Understands and carries out complex oral and written directions.
• Performs accurate arithmetic and basic financial and statistical computations.
• Orders and maintains forms and supplies.
• Provides staff assistance to management; prepares or supervises the preparation and maintenance of operational and/or statistical records and reports; reviews timecards; prepares and maintains payroll records.
• Identifies errors and error trends in documents during case audits and review processes; prepares reports and recommends, develops, and implements trainings to address errors and ensure quality.
• Attends and participates in a variety of department and division meetings; conducts regular meetings with staff to review work activities and to discuss operational or service delivery opportunities, challenges, and successes.
• Maintains confidentiality and discretion in handling and processing confidential information and data.
• Coordinates, oversees, monitors, and participates in special projects, assignments, and activities as assigned; maintains documentation and files on matters in progress and expedites their completion.
• Answers questions and provides information to the public, employees, and other divisions, departments on matters that involve knowledge of departmental operations, rules and procedures; investigates and responds to complaints and inquiries from citizens, other departments, and agencies; recommends corrective actions to resolve issues.
• Represents the County in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
• Ensures staff observe and comply with all County and mandated safety rules, regulations, and protocols.
• Performs related duties as assigned.

Please note

Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years.

A resume may be attached, but is not a substitute for completing the application and supplemental questions. Failure to submit a completed application may eliminate you from the recruitment.

When completing the Work History section of your application, list each level of a position as a separate entry when applicable. For example, if you were promoted from Office Assistant I to Office Assistant II, enter each level separately to accurately reflect the time held at each level.

Education and Experience

Education:

• Equivalent to completion of the twelfth (12th) grade.

Experience:

• Three (3) years of increasingly responsible clerical experience including at least one (1) year in a supervisory or lead capacity.

Licenses and Certifications

Licenses:

• Possession of a valid California driver's license issued by the Department of Motor Vehicles at the time of appointment.

Special Requirements

Qualify for security clearance through a background investigation and fingerprint check. Ability to work irregular hours as required and travel within and outside the County.

For a complete description of duties and qualifications, view the detailed job specification here.

Assessment Process

All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the selection process may include the following:

1. Screening committee (pass/fail) and/or
2. Written examination (pass/fail) and/or
3. Oral examination (100%) This may include a written practical component (100%) to determine placement on the eligible list.

Note: Those applicants who are among the top 40 written test scores will be invited to participate in the oral examination process.

Veteran's Preference Available upon Request

Veteran's Preference Application. You must submit a certified DD-214 and a new request form for each application submission prior to the closing date.

Recruitment Process

Final Date to Apply: November 20, 2026

Subject Matter Expert Review: Week of November 23, 2026

Human Resources Interview: Week of December 16, 2026

Department Interview: TBD