SUPERVISING MANAGEMENT ANALYST

City of Cincinnati; Cincinnati (OH); On-site; USD 85,000 - 120,000; Full time

Job summary

The City of Cincinnati is seeking a qualified Senior Management Analyst to manage budgeting, forecasting, and financial operations within the Wastewater Treatment Division or Office of Budget and Evaluation. You will supervise staff, ensure policy compliance, and direct procurement contracts with vendors and the City.

Role requires strong analytical abilities, excellent written and oral communication, and experience in public administration.

Qualifications

• Five years of responsible management-level professional work experience in a related area; Bachelor’s degree required; two years supervisory experience.
• Alternative: three years with Master's degree plus supervisory experience.
• Two years as Senior Management Analyst with City of Cincinnati may substitute for experience.

Responsibilities

• Develops division policies and ensures compliance with policies and procedures.
• Administers programs and contracts funded by the City or other authorities.
• Prepares budgets and monitors revenues and expenditures.
• Directs research and analyses to solve problems and improve programs.
• Establishes scope of services and performance criteria for vendors and contractors.

Skills

Budgeting

Supervision

Communication

Education

Bachelor's degree in Finance/Business/Public Administration/Economics

Master's degree in Finance/Business Administration/Public Administration/Economics (preferred)

Tools

Microsoft Office

Job description

General Statement of Duties

This employee performs a variety of administrative tasks involving the management of a section of the Office of Budget and Evaluation or other administrative section of a city department. Responsibilities include ensuring compliance with divisional and departmental policies and procedures, initiating direction for all activities within the section, and supervising and monitoring the activities of subordinate personnel. Perform related duties as required.

This employee performs a variety of administrative and analytical duties involving the management of the financial operations of the Wastewater Treatment Division of the Metropolitan Sewer District of Greater Cincinnati. Responsibilities include conducting all necessary planning and forecasting activities and preparing documentation to facilitate the development of annual operating budgets; monitoring divisional expenditures; ensuring adherence to financial control policies and procedures; and providing direction for activities within the section.

The employee is also responsible for managing key Wastewater Treatment Division procurement contracts, ensuring compliance with applicable procurement rules and regulations, and supervising and monitoring the activities of subordinate personnel. Performs related duties as required.

Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge Of

• Computer resources to obtain and analyze information in various output formats.
• Appropriate city, state, and federal laws, regulations, and procedures.
• Intergovernmental relationships, responsibilities, and funding authorities.
• Legislative and administrative policies, procedures, and functions of municipal government.
• Management principles regarding program evaluation, staffing requirements, tables of organization, and administrative analyses.
• Methodologies for conducting the following analyses: present value, cost/benefit, and return-on-investment.
• Budget methods for municipal government and for programs funded with monies from the federal government.
• Methods for monitoring revenues and expenditures for departments and the City.
• Principles of supervision.
• Civil Service Rules and Human Resources Policies and Procedures.

Skill To

Operate appropriate computer equipment; use properly all related hardware and software.

Ability To

Implement and maintain positive employee relations.

Promote and maintain highest integrity throughout all personnel.

Analyze and manage effective EEO/AA programs.

Process information with a high degree of attention to detail.

Identify, analyze, and solve complex problems.

Develop and employ information systems using various types of data.

Generalize appropriately from available data and observation.

Plan complex work processes and procedures for self and others to follow.

Formulate innovative ideas and approaches to management situations.

Make decisions based on a logical analysis of information.

Communicate clearly and concisely both orally and in writing.

Develop graphic presentations.

Conduct an evaluation of a program.

Balance a fund being knowledgeable of opening balances, expenditures, and revenues.

Observe and analyze operations in a field environment.

Understand and make inferences from verbal and numeric information.

Plan, staff, direct, and coordinate work projects.

Establish and maintain effective work relationships with officials, colleagues, and the general public.

Show appropriate assertiveness and tact with colleagues and the general public.

Maintain confidentiality of City or employee information

Examples of Work Performed

(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)

• Develops section/division policies and assists in developing city policies and ensuring compliance with divisional/departmental policies and providing direction for the division/ department activities.
• Develops, administers, and evaluates work programs for the division.
• Participates in short-term (1 year) and long-term (2 or more years) planning for projects within the division, department, or the city.
• Plans and directs meetings for the section/division or the city.
• Sets up task forces for special projects.
• Administers programs and contracts funded by the City or other funding authorities.
• Oversees the preparation of operational budgets for particular projects, departments, and the City.
• Establishes scope of services and performance criteria for vendors and contractors.
• Prepares or directs the preparation of reports, recommendations, and presentations to the department/division Director, City Manager, City Council, other City departments, and the general public.
• Designs methodologies for research projects and implementation.
• Directs the research and analysis of problems and recommends solutions.
• Estimates City revenues and monitors receipts.
• Works with computer personnel to define projects and explain desired outputs.
• Attends workshops, meetings and conferences as a representative of the division/department or the City.
• May serve as the acting director of the department/division.

Required Education And Experience

Qualified applicants must meet all criteria in one of the following requirements:

• A minimum of five years of responsible management-level professional work experience in a related area, with a Bachelor's degree in Finance, Business Administration, Public Administration, Economics, or a related field is required. Two of the five years must be in a supervisory capacity. Two years may be substituted with educational or related experience.
• A minimum of three years of responsible management-level professional work experience in Human Resources, with a Master's degree in Finance, Business Administration, Public Administration, Economics, or a closely related field. Of the three years, one must be in a supervisory capacity.
• Two years of experience as a Senior Management Analyst with the City of Cincinnati. Additionally, each applicant must have a Bachelor's Degree from an accredited college or university in Finance, Business Administration, Public Administration, Economics, or a closely related field. A Master's Degree in one of the above fields may be substituted for one year of experience. Certification of a Chartered Financial Analyst preferred.

Other Requirements

Must be an excellent communicator and team builder.

Military Education & Experience Evaluation

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

HR Contact: [e-mail]

Working and Physical Conditions

Environmental Conditions

Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; automobile travel within the City may be required.

Physical Conditions

Duties may require maintaining physical conditioning necessary for sitting and standing for prolonged time periods; light lifting and carrying; general manual dexterity required; must be able to operate assigned vehicle.

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.

The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.

The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.

Equal Employment Opportunity

The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas

Health Insurance

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

Eligible Dependents Include

• Legal Spouse or Equal Partner
• Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
• Step-child
• Child for whom the employee or employee's spouse/equal partner is a legal guardian

Basic Life Insurance

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.

Flexible Benefits Plans

• Healthcare Flex Spending Account
• Dependent Care Flex Spending Account
• Transportation Expense Reimbursement Account

City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.

City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.

City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to