Supervising Law and Justice Office Specialist

SAN-Bernardino-Count; California; On-site; USD 65,000 - 90,000; Full time

Job summary

San Bernardino County is seeking a Supervising Law and Justice Office Specialist to supervise, plan, organize, and coordinate complex law and justice functions within the Probation or Sheriff's Department.

The role requires leadership over clerical operations, job performance reviews, and training. Candidates should be familiar with CJIS, CLETS, JIMS, and NCIC systems and willing to work a variety of shifts as needed.

Qualifications

• Experience supervising office staff in a law enforcement setting.
• Ability to review performance, delegate tasks, and provide coaching.
• Knowledge of office policies, procedures, and compliance requirements.
• Experience coordinating multiple clerical and administrative functions.

Responsibilities

• Supervise, interview, and make recommendations for hire.
• Review performance and handle disciplinary actions.
• Train, assign, and prioritize work across a team.
• Develop and implement policies for clerical operations.

Skills

Supervisory experience

Clerical operations

Policy development

Team leadership

Tools

CJIS

CLETS

JIMS

NCIC

Job description

San Bernardino County is currently accepting applications for Supervising Law and Justice Office Specialists who supervise, plan, organize, and coordinate complex law and justice functions and services within the Probation or Sheriff's Department.

Duties may include but are not limited to:

• Supervising, interviewing, and making recommendations for hire.
• Reviewing and evaluating job performance; handling disciplinary actions.
• Training, assigning, and prioritizing work assignments.
• Developing, modifying, and implementing policies and procedures governing clerical operations of the department, division, and/or unit consistent with legal, court, and other requirements.
• Resolving difficult and complex procedural problems; researches state law, county codes and policies.
• Establishing expenditure controls over all office equipment and supplies.
• Utilizing and reviewing entries in a variety of specialized computer systems such as CJIS (Criminal Justice Information Systems), CLETS (California Law Enforcement Telecommunications System), JIMS (Jail Information Management System), CNI (Central Names Index).

For more detailed information, refer to the Supervising Law and Justice Office Specialist job description.

The eligible list from this recruitment will ONLY be used to fill vacancies within the Probation or Sheriff's Department.

Excellent Benefits

To review job-specific benefits, refer to: Summary ofBenefits and the Memoranda of Understanding (MOU).

Conditions of Employment

Background: Prior to appointment, applicants will be fingerprinted and must pass an extensive background investigation, including a polygraph examination. Applicants must not have been convicted of a felony. Some departments may require an additional background screening, which includes a credit check.

Body Art Policy: While on duty shall not exhibit, display, allow to be visible, etc. any body art (e.g. any physical alteration or modification including, but not limited to, tattooing, piercing, stretching, branding, beading/implantation, scarification, etc.). Any body art shall be completely covered by articles of clothing, a skin-colored patch not exceeding three (3) inches by three (3) inches, or skin-colored cosmetic makeup.

Policies: All incumbents are expected to adhere to all county and department-specific policies.

Shift: Some positions require availability to work all shifts; incumbents may be required to work rotating shifts, weekends, holidays, evenings, and may be required to assist after normal duty hours in emergency situations. Shift differentials and overtime compensation are available. Indicate shift availability on the supplemental questionnaire.

Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Travel: Travel throughout the County may be required. Employees will be required to make provisions for transportation. Mileage reimbursement may be available.

Must meet ONE of the following options:

• Option 1: Three (3) years of full-time work experience performing a wide variety of complex, specialized office clerical duties, which are non-routine in nature and require independent decision making.
• Option 2: Two (2) years of full-time equivalent fiscal work experience reviewing, reconciling, and maintaining fiscal/accounting records as the primary function of the job.
• Option 3: Two (2) years of clerical experience within a law enforcement agency utilizing a variety of agency systems including warrants, jail management, records imaging, and state and federal teletype applications such as JIMS, CLETS and NCIC.

Note: Retail sales and food service experience is not qualifying.

• Extensive complex clerical and/or fiscal experience performing specialized work within a law enforcement agency that includes supervisory or lead experience.
• Process driven with the ability to lead a team while providing excellent customer service.
• Demonstrated ability to work in a fast-paced environment while making sound decisions and handling unforeseen conflict.

Specialized Experience

Some positions may require specialized experience. You must complete the appropriate portion of the Supplemental Questionnaire in order to be considered.

Examination Procedure

There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department.

All communications regarding the selection process will be via email. Applicants are encouraged to check their e-mails frequently to obtain any correspondence associated with this recruitment. Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

Equal Employment Opportunity (EEO)/ Americans with Disabilities Act (ADA)

San Bernardino County is an equal employment opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation

If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (PDF) within one week of a recruitment filing deadline.

Veterans’ Preference

Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy.

For more important details, review the Applicant Information and County Employment Process.