Supervising Deputy Clerk - Salem CDC

Supreme Court of Virginia; Salem (VA); On-site; USD 40,000 - 49,000; Full time

Job summary

Supreme Court of Virginia is seeking a Supervising Deputy Clerk to lead a high-volume office in Salem Combined Court. The role directs operational activities in records management, cash processing, and public service, under the Clerk of Court's supervision.

The position requires a high school diploma or equivalent, with court experience and strong skills in Word and data systems. Leadership, communication, and collaborative work are essential to maintain efficient case processing and ensure

Qualifications

• High school diploma or equivalent required; college or business school courses preferred.
• Court experience, legal and judicial knowledge is advantageous.
• Proficiency in Microsoft Word, office automation systems and computer software.
• Strong written and verbal communication skills; active listener and collaborative.
• Experience handling data entry and filing with accuracy.

Responsibilities

• Direct or personally handle operational activities for efficient caseload processing in records management, cash processing and customer service.
• Oversee daily operations of an assigned unit within the Clerk’s Office and coordinate with other agencies and the public.
• Supervise Deputy Clerks; ensure accurate case processing and compliance with court policies and procedures.
• Provide information to the public in person and by telephone, resolve problems, assess fines and costs.

Skills

Strong communication skills

Active listening

Customer service orientation

Team collaboration

Education

High school diploma or equivalent

College coursework preferred

Tools

Microsoft Word

Office automation systems

Case Management System

Financial Management System

Job description

Title:Supervising Deputy Clerk

State Role Title:Salary Non-Specified

Hiring Range:$44,894 (plus $4,000 local supplement)

Location:Salem Combined Court

Agency Website:www.vacourts.gov

Recruitment Type: General Public - G

Additional Detail

Job Duties

The Supervising Deputy Court Clerk is assigned operational responsibilities in a high-volume office with frequent deadlines. The individual will direct or personally handle the operational activities required for efficient caseload processing in the following areas: records management, cash processing, and customer service to the public.

Under the general supervision of the Clerk of Court, the Supervising Deputy Clerk oversees and coordinates the daily operations of an assigned functional unit within the Clerk’s Office, other criminal justice agencies, and the public. This position provides direct supervision to Deputy Clerks, ensures accurate and timely case processing, enforces court policies and procedures, and supports the Clerk of Court in maintaining operational efficiency, public service standards, and compliance with applicable statutes and administrative requirements.

Essential Duties & Responsibilities

Provides supervision to the Front Counter and Pre-Court staff. Ensures Court’s instructions are executed and legal papers prepared with accuracy and in accordance with appropriate policies and procedures. Assignments will include preparing correspondence and court forms, entering data into an automated Case Management System/Financial Management System, and filing court documents, as well as other duties assigned by the Clerk. In addition, the position delivers a high degree of customer service by providing information in person and by telephone, resolving problems, and assessing fines and costs.

Minimum Qualifications

The most competitive candidates will possess:

A high school diploma or equivalent is required; college or business school courses are preferred. Most competitive applicants will have court experience, legal and judicial knowledge, and will demonstrate competence in areas of responsibility as well as automated financial and records management systems and personal computers. Possess knowledge in personnel, time, and performance management. Proficiency in Microsoft Word, office automation systems, and computer software are required.Strong written and verbal communication skills. The candidate must be an active listener, strong communicator, and foster a collaborative workplace.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: [e-mail]