SUPERVISING ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS

County of Los Angeles; Los Angeles (CA); On-site; USD 90,000 - 115,000; Full time

Job summary

The County of Los Angeles Department of Mental Health seeks qualified candidates for emergency Supervising Administrative Assistant III to support homelessness-related initiatives. The role involves budget development, cost analysis, policy evaluation, and staff supervision within a large public department.

You will direct budget adjustments, oversee capital projects, and collaborate with central staff while ensuring compliance with county rules and fair employment practices.

Qualifications

• Five years' experience in administrative staff analyzing and recommending solutions for organization, systems, or budget matters, two years in a supervisory role.
• Alternative: two years as Supervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst.
• Ability to analyze legislation/regulations impacting department financing and operations.

Responsibilities

• Supervise a team of administrative staff in budget development and defense before CAO staff.
• Direct control of appropriations within approved programs and justify budget changes.
• Conduct and supervise cost studies of major departmental programs and cost-control systems.
• Plan and direct a department-wide management analysis program and implement major policy changes.
• Provide expert financing and staffing advice and participate in program planning.
• Review legislation affecting departmental financing and recommend department positions.
• Develop and supervise capital projects and long-range facility programs.
• Defend recommendations to central staff and perform other duties as assigned.
• Oversee housekeeping functions like accounting, supply, and payroll as needed.

Skills

Budget analysis

Staff supervision

Cost studies

Policy analysis

Budget adjustments

Financial reporting

Job description

Filing Dates

November 20, 2025 at 9:00 A.M. (Pacific Time)

This opportunity will remain open until the needs of the service are met and is subject to closure without prior notice.

Exam Number

b0898A-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Department of Mental Health is seeking qualified candidates to fill emergency Supervising Administrative Assistant III vacancies related to the homelessness crisis.

Type Of Recruitment

OPEN COMPETITIVE - EMERGENCY

Essential Job Functions

• Supervises the activities of a team of subordinate administrative generalists engaged in front end analysis, development and preparation of departmental budgets and in the defense of budgets before the staff of the Chief Administrative Officer.
• Directs the control of appropriations within approved program; develops and justifies budget adjustments and periodic allocation changes.
• Conducts and supervises cost studies of major departmental programs and coordinates departmental cost control and costs analysis systems.
• Plans, develops and directs a comprehensive, department-wide management analysis program; and participates in the implementation of major changes in policies, procedures and organization in the department.
• Participates fully in departmental program planning and providing expert advice and solving problems of financing and staffing.
• Directs the review and analysis of voluminous legislation and regulations which have a significant impact on the financing and operation of departmental programs; and makes recommendations on whether the department should support or oppose the proposed changes.
• Directs and implements extensive studies of program costs and revenue, selling study techniques and the need for studies to departmental management, and influencing line management to accept realistic budgetary standards.
• Develops and supervises departmental capital projects programs and long range facilities acquisition programs.
• Defends and attempts to persuade central staff agencies to accept and act upon recommendations once they have been approved by the department. Assumes, as assigned, responsibility for performing other specialized duties related to the overall management of the department.
• Supervises housekeeping functions of the department, such as accounting, supply and payroll, as needed.

Requirements

MINIMUM REQUIREMENTS:

Training And Experience

Option I: Five years' experience in a general administrative staff* or specialized staff capacity** analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or personnel, two years of which must have been in a supervisory capacity***.

-OR-

Option II: Two years' experience as a Supervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst.

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Special Requirements Information

• General administrative staff capacity is defined as assisting management by performing research, analysis and making recommendations on use of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing departmental objectives
• Specialized staff capacity is defined as staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training the subject matter field.
• Supervisory capacity is defined as providing direct administrative and technical supervision to include planning, assigning, and reviewing work of staff, evaluating employee performance, approving leaves of absence, counseling, and recommending discipline.

License

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class

Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

Examination Content

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

FAIR CHANCE EMPLOYER

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Testing Accommodations For Applicants

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/.

Fair Chance

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

Equal Employment Opportunity/Non-Discrimination Statement

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/.

Revised September 2025

Revised September 2025

Department Contact

HR Examinations Unit: [phone]

HR Examinations Unit Email: [e-mail]

Analyst Contact Phone: Nicholas Jordan, [phone]

Analyst Contact Email: [e-mail]

ADA COORDINATOR PHONE: [phone]

TELETYPE PHONE: [phone]

CALIFORNIA RELAY SERVICES PHONES: [phone]

COUNTY OF LOS ANGELES