Summer School Operations Specialist – Materials & Curriculum (Part-Time)

Columbia Public Schools; Columbia Township (MO); On-site; USD 25,000 - 39,000; Part time

Job summary

Columbia Public Schools is seeking a part-time Summer School Operations Specialist for Materials & Curriculum to coordinate with the purchasing department on summer kits and supplies, and to maintain curriculum updates in Schoology for multiple sites.

The role includes planning with district staff August through February, coordinating facilities, and ensuring timely distribution of instructional materials for summer programs.

Qualifications

• Bachelor’s Degree required; 5–10 years of experience preferred.
• Administration Certificate preferred.
• Administrative experience, strong organizational skills, detail-oriented, and computer proficiency expected.

Responsibilities

• Plan August–February with district staff to address planning details and operational issues.
• Coordinate facilities usage with building administrators and services.
• Develop and implement plan for distribution of course kits, teacher kits, and supplies.
• Provide resources for summer school administrators to purchase perishable items.
• Act as point person for material needs in May–June and update materials spreadsheets.
• Support the Summer School Office from March 1 through end of summer program.
• Develop and maintain summer curriculum in Schoology and coordinate curriculum changes with district coordinators.

Skills

Administrative experience

Detail-oriented

Organizational skills

Collaborative work

Education

Bachelor’s degree

Administration Certificate

Tools

SIS software

Microsoft Office

Job description

Summer School Operations Specialist – Materials & Curriculum (Part-Time)

(Using a computer is suggested to complete application. Phones are not always compatible.)

Position Properties

• Position Title: Summer School Operations Specialist – Materials & Curriculum (Part-Time)
• Job Code:
• FLSA: Exempt
• Calendar: N/A
• Benefits: Not Eligible (Retirees not Eligible)
• Contract Type: Temporary
• Bargaining Unit: None
• Revised Date: 11/06/26

Purpose

Responsible for coordinating with the purchasing department for ordering summer school materials. Coordinate with purchasing department to develop and implement plan for distribution of materials to summer school locations and determine items for local purchase. Responsible for communicating changes to material needs due to changes in enrollment. Responsible for monitoring the summer school curriculum. Responsible for gathering teacher surveys, collaborating with curriculum coordinators on needed updates, maintaining consistent format/updates for summer school curriculum on Schoology.

Essential Responsibilities and Duties

• Meet as needed from August through February with district personnel to address planning details and operational issues.
• Coordinate facility usage with building administrators and building services to ensure facilities are available and prepared for summer programming.
• Coordinate with purchasing department to develop and implement a plan for distribution of course kits, teacher kits, paper and other supplies to schools.
• Provide resources for SS administrators to purchase perishable items for instructional activities.
• Be point person for buildings/teachers around material needs in May/June.
• Provide updates/changes to summer school materials spreadsheets.
• Support summer school office in district March 1 through end of summer school, as needed.
• Develop understanding of scope of summer learning opportunities offered by the district.
• Gather teacher survey information and make suggestions on updates needed.
• Meet with appropriate district curriculum coordinators when looking at changes to summer curriculum and help recruit coordinator recommended teachers to rewrite curriculum.
• Follow up with curriculum writers on timelines for material list and completion of curriculum.
• Develop consistent format for summer curriculum on Schoology and check links, slides, etc. prior to the start of summer school.
• Provide information in regard to curriculum to summer school administrators and faculty.
• Be point person for teachers in regard to SS curriculum questions May-June.
• Prepare summer curriculum documents, including revising and editing for SS Developer and Curriculum/Recruitment.
• Prepare written communications and reports for summer school

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

District Expectations

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

Reporting Relationships

Reports To: Chief Schools Officer

Supervises: Summer School Clerical Staff

Qualifications

Minimum: Bachelor’s Degree, 5-10 Year of Experience

Preferred: Administration Certificate

Ideal: Administrative experience, ability to work collaboratively with others, strong organizational skills, detail-oriented, computer skills

ADA Requirements

Language: Present information to teachers, staff, other administrators, and boards. Respond to common questions and concerns. Interview students, staff, and teachers. Read, analyze, and interpret professional journals, memoranda, policies, administrative procedures, and statutes. Write business correspondence, including staff memoranda and newsletter articles. Keep information confidential when required by law, policy, or the nature of a particular situation.

Computation: Work with mathematical concepts, such as probability and statistical inference, and analyze data for instruction. Apply concepts such as fractions, percentages, ratios and proportions to practical situations. Perform computer word processing (including spreadsheets) and internet research. Access and create reports using the Districts student information software and databases.

Reasoning: Define problems, collect data, establish facts, and draw valid conclusions. Solve a variety of problems in many different situations. Interpret instructions presented in written, oral, diagram or schedule form. Demonstrate executive functions such as planning, organizing, remembering, and regulating information and behavior as they pertain to student performance and achievement.

Technology: Integrate technology into daily instruction; present information to students using a variety of media. Access and create reports using the District’s student information software and databases. Readily utilize smart boards, projectors and other instructional technology provided by the district. Adhere to all District policies and procedures regarding technology use. Physical demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis, and considerable dexterity in operating office equipment. Consistent and regular attendance is an essential function of this position including attend Board meetings, student activities and events. Weekends or in evening hours is common.

Environmental conditions: The work environment is consistent with a typical office environment; however, they will occasionally be outside in temperatures below freezing and above 100 degrees. The individual who holds this position is frequently required to work irregular or extended hours.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer