Summer School Office Personnel (Part-Time)

Columbia-Public-Schools; Columbia Township (MO); On-site; USD 25,000 - 33,000; Part time

Job summary

Columbia Public Schools in Columbia, Missouri, seeks a part-time Summer School Office Personnel to support enrollment and communication for summer programs. The role emphasizes clerical work, data entry, mailings, and coordinating materials for faculty and students.

The position reports to the Summer School Operations Specialist and requires strong organization, excellent typing, and proficient computer skills with School District systems. This role is temporary and on-site.

Qualifications

• Minimum: High school graduate.
• Preferred: Clerical experience desired.
• Ideal: Ability to work with people and communicate effectively in person, by phone and email.
• Computer skills with knowledge of Infinite Campus and Business Plus systems desirable.
• Excellent typing and English usage skills; knowledge of office equipment; ability to multitask.

Responsibilities

• Develop understanding of the district's summer learning opportunities.
• Respond to telephone and email communications; relay messages as requested.
• Enter purchase orders for supplies and materials.
• Enter and verify student enrollment data in the Student Information System.
• Prepare enrollment materials, flyers, and weekly parent reports.
• Assist in preparation of electronic enrollment reports for administrators and teachers.
• Prepare mailings for recruitment and transportation information.
• Provide information, materials, and supplies to summer school faculty and students.
• Provide clerical support to operational managers and prepare written communications.
• Other duties as assigned.

Skills

Excellent typing

English usage

Multitask

Organizational skills

Interpersonal communication

People engagement

Education

High school diploma

Tools

Infinite Campus

Business Plus

Job description

Summer School Office Personnel (Part-Time)

Job Description

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

Position Title: Summer School Office Personnel (Part-Time)

Schedule / Grade: Support Staff/Grade 27

Job Code:

FLSA: Non-Exempt

Calendar: N/A

Benefits: Not Eligible (Retirees not Eligible)

Contract Type: Temporary

Bargaining Unit: None

Revised Date: 11/06/26

PURPOSE

The secretary's primary function is to implement administrative policy in an efficient manner utilizing effective communication skills while working with a variety of school clientele and district patrons to facilitate summer school programming.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Develop understanding of scope of summer learning opportunities offered by district.
• Respond to telephone and e-mail communications, relay messages as requested.
• Enter purchase orders for supplies and materials.
• Enter and check all student enrollment data the Student Information System and seek clarification of data if needed.
• Prepare materials such as enrollment information, flyers, and weekly parent reports for distribution to schools/classrooms.
• Assist in preparation of electronic enrollment reports for distribution to regular year and summer administrators and teachers.
• Prepares mailings for recruitment, enrollment confirmation and transportation information.
• Provide information, materials, and supplies to summer school faculty and students.
• Provide clerical and other assistance to operational managers.
• Prepare written communications and reports for summer school.
• Other responsibilities as assigned.

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To: Summer School Operations Specialist

QUALIFICATIONS

Minimum: High school graduate.

Ideal: Ability to work with people is required. Effective communication skills in person, by telephone and via email required. Excellent organizational skills. Ability to discern potential problems that require administrative input. Computer skills with knowledge of Infinite Campus and Business Plus systems desirable. Excellent typing and English usage skills; knowledge of office equipment. Ability to multitask.

ADA REQUIREMENTS

Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.

Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing

Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.

Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.

Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk, and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is consistent with a typical office environment; at times, many staff members may be present and speaking simultaneously.

Equal Opportunity Employer

Summer School Office Personnel (Part-Time)

Columbia Columbia Public Schools - Columbia, Missouri Open in Google Maps

Job Details

Job ID: 5986006
Application Deadline: Posted until filled
Posted: Nov 06, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

Position Title: Summer School Office Personnel (Part-Time)

Schedule / Grade: Support Staff/Grade 27

Job Code:

FLSA: Non-Exempt

Calendar: N/A

Benefits: Not Eligible (Retirees not Eligible)

Contract Type: Temporary

Bargaining Unit: None

Revised Date: 11/06/26

PURPOSE

The secretary's primary function is to implement administrative policy in an efficient manner utilizing effective communication skills while working with a variety of school clientele and district patrons to facilitate summer school programming.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Develop understanding of scope of summer learning opportunities offered by district.
• Respond to telephone and e-mail communications, relay messages as requested.
• Enter purchase orders for supplies and materials.
• Enter and check all student enrollment data the Student Information System and seek clarification of data if needed.
• Prepare materials such as enrollment information, flyers, and weekly parent reports for distribution to schools/classrooms.
• Assist in preparation of electronic enrollment reports for distribution to regular year and summer administrators and teachers.
• Prepares mailings for recruitment, enrollment confirmation and transportation information.
• Provide information, materials, and supplies to summer school faculty and students.
• Provide clerical and other assistance to operational managers.
• Prepare summer curriculum documents
• Prepare written communications and reports for summer school.
• Other responsibilities as assigned.

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To: Summer School Operations Specialist

Supervises: None

QUALIFICATIONS

Minimum: High school graduate.

Preferred: Clerical experience desired.

Ideal: Ability to work with people is required. Effective communication skills in person, by telephone and via email required. Excellent organizational skills. Ability to discern potential problems that require administrative input. Computer skills with knowledge of Infinite Campus and Business Plus systems desirable. Excellent typing and English usage skills; knowledge of office equipment; Ability to multitask.

ADA REQUIREMENTS

Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration and students.

Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing

Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.

Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.

Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk, and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is consistent with a typical office environment; at times, many staff members may be present and speaking simultaneously.

Equal Opportunity Employer

Position Type: Temporary
Salary: $18.25 to $23.73 Per Hour
Job Categories:

Support Staff > Clerical

Support Staff > Secretary