Summer Liberal Arts Institute Program Coordinator

Carleton College; United States; On-site; USD 73,068,000 - 75,283,000; Full time

Job summary

Carleton College is seeking a Summer Liberal Arts Institute Program Coordinator to join a small team dedicated to a rigorous pre-college experience. You will help market SLAI, supervise student workers, and coordinate the competitive application and enrollment processes for a residential program.

The role emphasizes cross-team collaboration, data-driven improvements, and ongoing development of recruitment and yield strategies to support SLAI’s mission.

Qualifications

• Bachelor's degree required.
• Experience in student affairs, marketing, conference services, hospitality, event planning/management, or admissions.
• Highly organized with ability to manage multiple projects.

Responsibilities

• Marketing & Brand Oversight: manage marketing strategy, update branding, and create marketing materials.
• Student Employment: recruit, interview, hire, train, and supervise student staff; coordinate summer staff.
• Program Logistics: oversee pre-college program applications, enrollment, communications, and housing/logistics.
• General Responsibilities: collaborate across campus, track expenses, and promote inclusive community.

Skills

Highly organized

Strong communication

Independent work

Detail-oriented

Project management

Problem solving

Tech adoption

Evenings/weekends involvement

Education

Bachelor's degree

Tools

Canva

Adobe Creative Suite

Slate Technolutions

Job description

Job Title Summer Liberal Arts Institute Program Coordinator Department: Summer Liberal Arts Institute Classification Non Exempt Grade 9 FTE 1.0 Position Overview: The individual is an integral member of a small team furthering the Summer Liberal Arts Institute’s mission to provide an immersive residential pre-college program for motivated high school students looking for a rigorous course experience. Courses and community experiences are intentionally designed to be small, tight-knit, and exploratory for students interested in experiencing a liberal arts learning environment at a top-10 ranked private college. Through SLAI, these pre-college students discover dedicated faculty, supportive peers, and the flexibility to chart their own path through engaging activities and college-level academics. This individual assists the office’s marketing efforts, co-manages Carleton student workers, orchestrates the competitive Pre-College application process, and coordinates summer program logistics. This individual assists with developing and implementing a comprehensive recruitment and yield strategy. As SLAI’s summer offerings change and expand, the position may take on new responsibilities. This role requires quickly cultivating positive working relationships with faculty, students, staff, and community partners. This individual is collaborative, highly organized, and skilled at improving systems to support the Institute’s strategic goals.

Compensation: The expected starting salary range for this position is between $25.50-$26.35. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.

Essential Job Functions/Responsibilities

Marketing & Brand Oversight

Conduct annual pre-college market analysis and work with the Director to update the office’s marketing strategy based on data analysis of current marketing outcomes Contribute to the creative marketing strategy for the Summer Liberal Arts Institute; liaise with the Division of Communications to ensure brand continuity and consistency Innovate and maintain the Institute’s website and develop creative marketing materials. Manage the day-to-day execution of SLAI digital and print marketing efforts (create social media ads, annual brochures, mass emails, etc.) that are inspiring and affirming to diverse audiences.

Student Employment

In collaboration with the Assistant Director, lead the recruitment, interviewing, hiring, training, and supervision of student staff during the academic year Coordinate the selection process of summer student staff (this entails annually updating job descriptions, developing and coordinating hiring procedures, marketing the positions, facilitating interview processes, designing training, and developing an evaluation system) Co-Manage summer Program and Community Assistants (PACAs) from June-August

Program Logistics

Oversee the management of the competitive pre-college program application process and enrollment database system to ensure full enrollment and transparency Assist in the communication effort with applicants, families, and stakeholders by delegating responsibilities in the Summer email account and strategizing mass communication Assist with the evaluation and selection of applicants and collection of tuition and fees Support the coordination of residence hall room assignments for all summer program attendees and student workers, OneCard building access management, and classroom and event reservations. Evening and weekend on-call coverage during program dates in July. Orchestrate the use of campus vehicles during Pre-College programming Co-lead the planning, organization, and execution of the Summer Activities Schedule Assess office systems and analyze data/outcomes to increase automated processes and create more user-friendly experiences

General Responsibilities

Work collaboratively with other offices and departments on campus to support the academic and social-emotional development of minors Promote a community culture of inclusion–welcoming and nurturing people of all backgrounds, perspectives, and experiences Attend staff meetings, retreats, and training as needed Track expenses and maintain accurate records of office budgets Education/Experience/Skills (supported by job duties)

Education/Experience/Skills (supported by job duties)

Required Qualifications

• Bachelor's degree
• Experience in one of the following: student affairs, marketing, conference services, hospitality services, event planning/management, or admissions
• Highly organized and adept at managing multiple projects simultaneously
• Strong communication skills, both written and oral
• Ability to work independently, seeking counsel appropriately
• Detail-oriented and deadline-focused
• Experience managing a complex project or program, working with multiple data sources to build reports, inform decisions, and/or build dashboards
• Flexible, positive, solution-oriented approach to problem-solving with team members
• Comfort learning new technologies quickly
• Availability to work some evenings/weekends (including serving on duty during Pre-College programming)

Preferred Qualifications

• Proficient in database management and web content management
• Familiarity with Canva and/or Adobe Creative Suite Products
• Experience with Slate Technolutions
• High level of interest and/or experience in social media channels, specifically related to promotion of services
• Experience developing and implementing educational and recreational programming for young adults

Supervision Received and Exercised

The Program Coordinator of the Summer Liberal Arts Institute will report directly to the Director of the Summer Liberal Arts Institute. The Program Coordinator will supervise Carleton student workers. NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties to meet the department's and organization's evolving and ongoing needs.

Carleton College is committed to providing a true liberal arts education—a curriculum that challenges our students to learn broadly and think deeply. Instead of training for one narrow career path, Carleton students develop the knowledge and skills to succeed in any walk of life. Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Nationally recognized as the nation’s top college for undergraduate teaching, Carleton is known for its academic rigor, intellectual curiosity, and sense of humor. Carleton offers 33 majors and 38 minors in the arts, humanities, natural sciences, mathematics, and social sciences. At Carleton, faculty and staff members work together across departments to create a seamless and supportive environment for students. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.

Carleton College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at our Title IX at Carleton page. Carleton College is an equal opportunity educator and employer. Carleton College does not discriminate on the basis of race, color, creed, ethnicity, religion, sex, national origin, marital status, veteran status, actual or perceived sexual orientation, gender identity and expression, status with regard to public assistance, disability, or age in providing employment or access to its educational facilities and activities. View 'About Carleton'' Diversity Page. Carleton College’s Annual Security and Fire Safety Report is available for review. The report includes statistics for the previous three years concerning reported crimes occurring on/near campus. The report also includes institutional policies concerning campus security. You can obtain a copy of this report by contacting Carleton College Security Services or by visiting the Security Services website.