Summer Liberal Arts Institute Program Coordinator

Carleton-College; Northfield (MN); On-site; USD 35,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid time off (25 annual leave days)

Paid holidays (8)

Employer retirement plan 403(b) with 2

Tuition assistance for dependents

Job summary

Carleton College seeks a Summer Liberal Arts Institute Program Coordinator to advance SLAI’s mission through targeted marketing, campus engagement, and robust program logistics.

You will oversee communications, recruit and supervise student staff, coordinate applications, housing, and campus access, and help execute the Summer Activities Schedule with a collaborative team.

Qualifications

• Bachelor's degree required.
• Experience in student affairs, marketing, conference services, hospitality, events/admissions.
• Strong organizational, multi-project management and deadline orientation.
• Excellent written and oral communication.
• Ability to work independently and seek guidance when needed.
• Experience building reports/dashboards from multiple data sources.
• Flexible, proactive problem-solver with a team orientation.
• Evenings/weekends availability for Pre-College programming.

Responsibilities

• Marketing & Brand Oversight: analyze markets, update strategy and ensure brand consistency.
• Student Employment: recruit, interview, hire, train, supervise student staff; coordinate PACA staff.
• Program Logistics: manage application/enrollment systems, communicate with applicants and families, assist with housing and access control; coordinate July on-site duties and campus vehicle use.
• General Responsibilities: collaborate with campus offices, promote inclusive community, track budgets and attend trainings.
• Review of applications begins immediately and continue until hire is complete; online applications only.

Skills

Bachelor's degree

Project management

Marketing strategy

Communication skills

Independent work

Data analysis/ dashboards

Evenings/weekends availability

Problem solving

Education

Bachelor's degree

Tools

Slate Technolutions

Canva

Adobe Creative Suite

Job description

Job Title Summer Liberal Arts Institute Program CoordinatorDepartment: Summer Liberal Arts InstituteClassification Non ExemptGrade 9FTE 1.0Position Overview:The individual is an integral member of a small team furthering the Summer Liberal Arts Institute’s mission to provide an immersive residential pre-college program for motivated high school students looking for a rigorous course experience. Courses and community experiences are intentionally designed to be small, tight-knit, and exploratory for students interested in experiencing a liberal arts learning environment at a top-10 ranked private college. Through SLAI, these pre-college students discover dedicated faculty, supportive peers, and the flexibility to chart their own path through engaging activities and college-level academics.This individual assists the office’s marketing efforts, co-manages Carleton student workers, orchestrates the competitive Pre-College application process, and coordinates summer program logistics. This individual assists with developing and implementing a comprehensive recruitment and yield strategy. As SLAI’s summer offerings change and expand, the position may take on new responsibilities. This role requires quickly cultivating positive working relationships with faculty, students, staff, and community partners. This individual is collaborative, highly organized, and skilled at improving systems to support the Institute’s strategic goals.Compensation:The expected starting salary range for this position is between $25.50-$26.35. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.Essential Job Functions/Responsibilities:Marketing & Brand OversightConduct annual pre-college market analysis and work with the Director to update the office’s marketing strategy based on data analysis of current marketing outcomesContribute to the creative marketing strategy for the Summer Liberal Arts Institute; liaise with the Division of Communications to ensure brand continuity and consistencyInnovate and maintain the Institute’s website and develop creative marketing materials.Manage the day-to-day execution of SLAI digital and print marketing efforts (create social media ads, annual brochures, mass emails, etc.) that are inspiring and affirming to diverse audiences.Student EmploymentIn collaboration with the Assistant Director, lead the recruitment, interviewing, hiring, training, and supervision of student staff during the academic yearCoordinate the selection process of summer student staff (this entails annually updating job descriptions, developing and coordinating hiring procedures, marketing the positions, facilitating interview processes, designing training, and developing an evaluation system)Co-Manage summer Program and Community Assistants (PACAs) from June-AugustProgram LogisticsOversee the management of the competitive pre-college program application process and enrollment database system to ensure full enrollment and transparencyAssist in the communication effort with applicants, families, and stakeholders by delegating responsibilities in the Summer email account and strategizing mass communicationAssist with the evaluation and selection of applicants and collection of tuition and feesSupport the coordination of residence hall room assignments for all summer program attendees and student workers, OneCard building access management, and classroom and event reservations.Evening and weekend on-call coverage during program dates in July.Orchestrate the use of campus vehicles during Pre-College programmingCo-lead the planning, organization, and execution of the Summer Activities ScheduleAssess office systems and analyze data/outcomes to increase automated processes and create more user-friendly experiencesGeneral Responsibilities:Work collaboratively with other offices and departments on campus to support the academic and social-emotional development of minorsPromote a community culture of inclusion–welcoming and nurturing people of all backgrounds, perspectives, and experiencesAttend staff meetings, retreats, and training as neededTrack expenses and maintain accurate records of office budgetsEducation/Experience/Skills (supported by job duties):Required Qualifications:Bachelor's degreeExperience in one of the following: student affairs, marketing, conference services, hospitalityservices, event planning/management, or admissionsHighly organized and adept at managing multiple projects simultaneouslyStrong communication skills, both written and oralAbility to work independently, seeking counsel appropriatelyDetail-oriented and deadline-focusedExperience managing a complex project or program, working with multiple data sources to build reports, informdecisions, and/or build dashboardsFlexible, positive, solution-oriented approach to problem-solving with team membersComfort learning new technologies quicklyAvailability to work some evenings/weekends (including serving on duty during Pre-College programming)Preferred Qualifications:Proficient in database management and web content managementFamiliarity with Canva and/or Adobe Creative Suite ProductsExperience with Slate TechnolutionsHigh level of interest and/or experience in social media channels, specifically related to promotion of servicesExperience developing and implementing educational and recreational programming for young adultsSupervision Received and Exercised:The Program Coordinator of the Summer Liberal Arts Institute will report directly to the Director of the Summer Liberal Arts Institute. The Program Coordinator will supervise Carleton student workers.NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties to meet the department's and organization's evolving and ongoing needs.Review of applications begins immediately and continues until the hire is complete. We accept only online applications.Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 25 annual leave days, 8 paid holidays, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.Similar Jobs (1)