Summer Crew Student Worker, Records Scanning

Reynolds School District; Troutdale (OR); On-site; USD 10,000 - 60,000; Full time

Job summary

The Reynolds School District is seeking a Summer Crew Student Worker for a temporary position focusing on records scanning, from June 22nd to August 8th, 2025. This role involves assisting with the digitization and organization of student records while adhering to legal requirements. Ideal candidates will be high school students or recent graduates with strong clerical skills and the ability to maintain confidentiality.

Qualifications

• Must be at least 16 years of age.
• No prior experience needed.
• Bilingual/Bicultural preferred with fluency in Spanish desired.

Responsibilities

• Assist with the digitization and organization of student records.
• Scan physical student records into digital systems.
• Organize and maintain digital files accurately.

Skills

Clerical skills

Basic arithmetic

MS Office Suite proficiency

Effective communication

Attention to detail

Education

Oregon Fingerprinting and Criminal Background Check clearance

Bilingual/Bicultural preferred

Job description

**Temporary Summer June 22nd - August 8th, 2025 position**

Summer Crew Positions are for current RSD students and recent graduates

Job Title: Summer Crew Student Worker, Records Scanning

Department: Student Information Management and Records

Reports to: Director of Student Information Management and Records

FLSA Status: Non-Exempt

Job Summary:

Assist with the digitization and organization of student records. Responsibilities include scanning, storing, and organizing documents in compliance with federal, state, and district guidelines.

EssentialJobFunctions:

Policy, Regulations, Reports, andRecords(functions may vary according to assignment)

• Scan physical student records into digital systems.
• Organize and maintain digital files accurately using district software (e.g., DocuWare, ORMS).
• Ensure records are labeled, stored, and retained according to legal and district requirements.
• Assist with preparing documents for scanning and proper digital filing.
• Maintain confidentiality of all student information.

Other Duties

• Participate in professional development.
• Attend meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Qualifications:

Education/Licensure/Testing Required/Bonding

• Oregon Fingerprinting and Criminal Background Check clearance
• Bilingual/Bicultural preferred with fluency in Spanish desired, but not required.
• Must be at least 16 year s of age.
• No prior experience needed.

Knowledge, Skills, and Abilities Required

• Skills to: Perform basic clerical functions, perform basic arithmetic calculations, operate standard office equipment, use computer software programs with proficiency and advanced level use of MS Office Suite (Word, Excel, PowerPoint and Outlook) for word processing and data entry in order to originate and prepare correspondences, forms, and documents; use English in both written and verbal form, use correct grammar, punctuation and spelling; communicate effectively in English in both oral and written form with diverse audiences including staff, and families for whom English may not be the primary language spoken;

• Ability to:Understand and carry out oral and written instructions, meet schedules and deadline, read/interpret/apply rules, regulations, and policies; rapidly learn methods and tools used in record retention; work with accuracy and attention to detail; demonstrate positive customer service; communicate effectively with the public and other employees; work with a diverse group of individuals; establish and maintain effective working relationships

Mental Demands/Physical Demands/Environmental Factor Essential Functions:

• Tools/Equipment Used:Standard office equipment including district assigned computer and peripherals
• Posture:Prolonged sitting; occasional bending/stooping, and twisting; intermittent to occasional overhead reaching; occasional crouching, kneeling, bending, stooping, and twisting; reaching/handling/manual dexterity
• Motion:Repetitive hand, arm and wrist motions including frequent keyboarding and use of mouse
• Sensory:Talking/hearing conversations; visual acuity/depth perception with or without visual accommodation
• Lifting:Occasional light lifting and carrying, pushing, and pulling from 1 to 50 pounds
• Environment:Work is in close proximity to others and interact with supervisors, school staff, students and the public. Majority of work is performed independently with minimal supervision. Remote work may be required.
• Mental Demands:Work with frequent interruptions; maintain emotional control under stress

Supervisory Responsibilities:

None

Schedule:4 hrs a day, 4 days per week, 4-6 weeks