Substitute Senior Account Clerk

Nassau BOCES; New York (NY); On-site; USD 38,000 - 62,000; Full time

Job summary

Nassau BOCES is seeking a detail-oriented clerical accounting professional to manage financial records, payroll procedures, and ledger maintenance. The role may supervise junior staff and involves operating standard bookkeeping equipment and data entry tasks.

The successful candidate should have a high school diploma with bookkeeping or accounting coursework and 2–3 years of relevant clerical experience focused on financial accounts and records.

Qualifications

• Graduation from high school with bookkeeping or accounting courses.
• Two years of satisfactory office clerical experience focused on financial accounts and records.
• Alternative: Three years of clerical experience with financial record keeping.

Responsibilities

• Computes payrolls, deductions, etc., and prepares summaries by accounting codes.
• Posts ledgers and journals and summarizes for control.
• Directs and assists in training and supervision of new employees.
• Operates bookkeeping machine and other office machines as needed.
• Maintains ledgers, entering receipts and disbursements.
• Issues checks; prepares daily bank deposits and reconciles bank statements.
• Prepares recapitulations of valuation and tax extensions.
• Sets up ledger cards and prepares adjusting journal entries.
• Prepares special reports and answers routine correspondence about accounts.
• May handle clerical and bookkeeping functions for employee benefits.

Skills

Financial records

Accounting basics

Office procedures

Business arithmetic

Following directions

Clerical aptitude

Education

High school diploma with bookkeeping or accounting courses

High school diploma

Tools

Bookkeeping machine

Data entry terminal

Job description

GENERAL STATEMENT OF DUTIES

Performs varied and difficult clerical work involving the compilation and maintenance of financial records and may supervise subordinate clerical personnel; performs related duties as required.

COMPLEXITY OF DUTIES

Under general supervision, this is varied and difficult clerical work involving the keeping and reviewing of financial records and related account-keeping tasks, with some leeway for the exercise of independent judgment in applying prescribed procedures and methods to routine cases.

TYPICAL DUTIES

• Computes payrolls, deductions, etc., and prepares summary by accounting codes and balances with gross payroll.
• Posts ledgers and journals and summarizes for control.
• Directs and assists in the training and supervision of new employees.
• May operate bookkeeping machine and other office machines.
• Maintains a variety of ledgers, entering receipts and disbursements.
• Issues checks; prepares daily bank deposit and reconciles bank statement and posts to cash book.
• Prepares recapitulation of valuation and tax extensions.
• Sets up ledger cards and prepares adjusting journal entries for machine posting and checks accuracy of postings.
• Prepares special reports as required.
• Answers routine correspondence concerning accounts.
• May handle all clerical and bookkeeping functions for employee benefits such as hospitalization, pension, etc., and answers routine inquiries concerning same.
• Performs a variety of related account keeping and clerical tasks.
• May operate a data entry terminal.

Full Performance Knowledges, Skills, And Abilities

• General knowledge of the methods used in keeping financial accounts and records.
• Good knowledge of office terminology, procedures and equipment.
• Thorough knowledge of business arithmetic and English.
• Ability to follow complex oral and written directions.
• Clerical aptitudes.

Minimum Qualifications

Training and Experience

• Graduation from high school, including or supplemented by courses in bookkeeping or accounting

and

Two years of satisfactory office clerical experience which included as the major function the compilation and maintenance of financial accounts and records;

or

• Graduation from high school

and

Three years of satisfactory office clerical experience which included as the major function the compilation and maintenance of financial accounts and records.

NOTE:

Experience, as outlined in (1) or (2) above, in excess of the two or three-yearrequirement, respectively, may be substituted for high school education on a year-for-year basis up to a maximum of two years.

Non-Discrimination Statement

The Nassau BOCES offers employment and educational opportunities without regard to age, color, creed, disability, familial status, gender, gender expression, gender identity, marital status, military/veteran status, national origin, predisposing genetic characteristics, race, religion (including religious practice and/or expression), sex (including pregnancy, childbirth, or related medical condition), sexual orientation, victim of domestic violence status or any other characteristic or status protected by applicable law. In accordance with Federal law, the Nassau BOCES shall provide equal facility access to the Boy Scouts and other designated youth groups. The Nassau BOCES does not discriminate or take any retaliatory action against an employee with respect to compensation, terms, conditions or privileges of employment because of the employee's or dependent's reproductive health decision-making. Additional information is available by contacting the following individuals: Sammy Gergis, Assistant Superintendent - Human Resources, Department of Human Resources at 516-396-2358, [e-mail] and/or Mark Raimondi - Acting Director, Department of Human Resources at 516-396-2347, [e-mail]. For further information, please see Policies 0100 Equal Opportunity and Non-Discrimination; 0110 Sexual Harassment and 0115 Dignity for All Students Act. A complete version of the Non-Discrimination Statement and the Policy Manual are available on the Nassau BOCES website at www.nassauboces.org.