SUBSTITUTE SECRETARY/CLERK

RPSB Central Office

Alexandria (LA)

On-site

USD 59,000 - 80,000

Full time

14 days+

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Job summary

Rapides Parish School District RPSB Central Office in Alexandria, LA seeks a Substitute Secretary/Clerk to support the school administration and manage the office and finances as directed by the principal.

Starting date is immediately. Requires a high school diploma or equivalent, strong typing, filing and office skills, plus the ability to communicate in English with students and staff. Regular school-day presence is expected, with meetings and safety procedures as required.

Qualifications

21 years of age
High school diploma or equivalent
Business school training or office experience reflecting a high level of typing, filing and office skills
Ability to relate to students and adults and to speak and write standard English
Fingerprints up to date
Attend a substitute safety meeting
Be added to the approved substitute list

Responsibilities

Meet with the school's administration for daily duties
Follow bookkeeping regulations for Rapides Parish School Board
Maintain student information files
Keep a neat, organized workspace
Inform parents when children are sick or hurt
Perform standard office tasks: letters, filing, bookkeeping
Use professional telephone techniques
Demonstrate sociability toward students, staff, parents, vendors and visitors
Maintain schedules and due dates for projects and reports
Remain on site during work hours unless approved otherwise
Follow school laws, policies and procedures
Sign in/out per school policy
Dress professionally and remain groomed
Be loyal to administration and the school
Perform other duties as assigned by the principal

Skills

Typing

Filing

Office procedures

Communication skills

English language

Fingerprinting

Education

High school diploma or equivalent

Business school training

Job description

SUBSTITUTE SECRETARY/CLERK

Rapides Parish School District RPSB Central Office - Alexandria, Louisiana Open in Google Maps

This job is also posted in Rapides Parish School District

Job Details

Job ID: 4709321

Application Deadline: Posted until filled

Re-Posted: Jul 07, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

YOU ARE RESPONSIBLE FOR MEETING WITH THE SCHOOL'S ADMINISTRATION FOR YOUR SPECIFIC DAILY JOB DUTIES.

QUALIFICATIONS

21 years of age
High school diploma or equivalent
Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures
Communication skills which encompass the ability to relate to students and adults and to speak and write standard English
Fingerprints up to date
Attend a substitute safety meeting
Be added to the approved substitute list

REPORTS TO

School Principal

SUPERVISES

None

JOB GOAL

To organize or direct, as designated by the school principal, all activities related to the operation and maintenance of the school office and finances

TERM

Ten (10) Months or Eleven (11) Months or Twelve (12) Months

SALARY

School Secretary, Level III

PERFORMANCE RESPONSIBILITIES

To follow the general bookkeeping regulations as established by the Rapides Parish School Board
To follow established procedures in emergency situations
To maintain an up-date file of student information
To consistently maintain a neat, clean, and well organized work space
To inform parents, according to established policy, when children are sick or hurt
To utilize standard office procedures in letter writing, filing and bookkeeping
To employ telephone techniques which are reflective of a positive, professional and ethical school environment
To demonstrate sociability and warmth in attitude towards students, staff, parents, vendors and other school visitors
To avoid unnecessary class interruptions as indicated by Rapides Parish School Board
To maintain a desk calendar as it relates to due dates of work projects, memos, and reports
To be neat and accurate in completing assigned records and reports, turning these in promptly and on time
To remain at school during the work day unless permission is obtained from the principal
To follow federal, state, local and assigned school laws, policies, and procedures
To sign in and out by the appropriate method of the assigned school
To use language that is void of vulgarity, lewdness, coarseness, or profanity
To observe all policies and regulations as outlined in the Drug Free Workplace Act
To demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, mature understanding of problems
To be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board
To be loyal to the administration of the school system and the school
To be professionally dressed and well groomed, as established by the principal, according to board policy
To maintain a schedule of systems and procedures that are reflective of good time management
To perform any other duties assigned by the principal