Substitute Secretary 2026-2027

Southeast Polk Community School District; San Jacinto (CA); On-site; USD 30,000 - 45,000; Full time

Job summary

The Southeast Polk Community School District is looking for a Substitute Secretary for their office. The role requires a High School Diploma or GED, with an Associate’s Degree preferred. Key responsibilities include answering calls from parents, managing office mail, and assisting with paperwork for free and reduced applications.

Candidates should possess strong organizational and communication skills, and the ability to work effectively in a diverse environment. This position may involve varied physical demands, and the hours will be coordinated with the director.

Qualifications

• Ability to perform basic bookkeeping and mathematical skills.
• Must maintain confidentiality on sensitive information.
• Previous supervisory experience is preferred.

Responsibilities

• Assist in distribution of office mail.
• Answer phone calls and emails regarding payments and account balances.
• Order and bill supplies if requested.

Skills

Basic bookkeeping skills

Effective oral communication

Effective written communication

Organizational skills

Culturally diverse environment competency

Education

High School Diploma or GED

Associate’s Degree in business or education

Job description

SOUTHEAST POLK COMMUNITY SCHOOL DISTRICT

Job Title: Substitute Secretary

Qualifications

• High School Diploma or GED
• Ability to perform basic bookkeeping skills, mathematical skills, and operate standard office equipment.
• Effective oral and written communication skills.
• Ability to organize, prioritize and function under pressure and meet deadlines.
• Competency working in a culturally diverse environment or the willingness to acquire these skills.
• Associate’s Degree in business or education related field.
• Previous supervisory experience.

Reports to: Building Principal or Department Director

Job Goal

The performance responsibilities as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the building assigned.

Performance Responsibilities

• Assist in distribution of office mail.
• Answer phone calls and emails from students and/or parents regarding food service online payments and/or other account balances.
• Order and bill supplies if requested.
• May sell tickets for activities in auditorium and for assemblies.
• Process paperwork for students eligible for free and reduced applications.
• May be required to record Medicaid billing information at the direction of the director of special education.
• Maintain confidentiality on sensitive information.
• Other duties as assigned.

Physical Demands

• Must be capable of sitting throughout the work day.
• Must present appropriate appearance and personal cleanliness suited to working in close proximity to students and adults.
• Must be able to work with interruptions during a work shift.
• Must be capable of working with students with different personalities, capabilities, and physical and mental limitations.
• Must be capable of working in a noisy environment.
• May be required to stand occasionally throughout the day or during school events.
• Must be capable occasionally of lifting up to 50 pounds to waist level.
• Must be capable occasionally of carrying 25 pounds at waist level for a distance of 100 feet.

Evaluation

Performance of this job will be evaluated in accordance with provisions of Southeast Polk Board Policy.

Terms of Employment

Hours and number of days assigned in coordination with director.

Disclaimer

The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

Equal Employment Opportunity

The Southeast Polk Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), genetic information (for employment), sexual orientation, gender identity, or socioeconomic status (for programs). If you have questions or a grievance related to this policy, please contact Joseph M. Horton, Deputy Superintendent, Equal Opportunity Coordinator and Title IX Coordinator, Southeast Polk District Office, 8031 NE University Ave., Pleasant Hill, IA 50327, (515)-967-4294, [e-mail].