Substitute Secretary

Grand Rapids Public School District; Grand Rapids (MI); On-site; USD 24,000 - 35,000; Full time

Job summary

Grand Rapids Public Schools is seeking a Substitute Secretary to provide clerical support to building administrators and the office team. The role is an hourly on-call position within the district’s Human Resources unit, created to cover vacancies, leaves and other necessary duties.

The ideal candidate will have a high school diploma or GED and a record of dependable attendance. Duties include payroll support, scheduling, and maintaining attendance records; strong communication in English is

Qualifications

• High school diploma or GED required.
• Knowledge and abilities include consistent attendance and punctuality.
• Must perform clerical tasks and communicate in English.

Responsibilities

• Provide clerical support to building administrators and office team to ensure efficient school office operations.
• Maintain the building calendar and coordinate calendar use with relevant staff.
• Assist with recording scholar attendance and data in school files.
• Interact with scholars, parents, staff and community in a positive, cooperative manner.
• Display dependable attendance and punctuality; perform other duties as assigned.

Skills

Attendance punctuality

Education

High school diploma or GED

Job description

Substitute Secretary

Grand Rapids Public Schools Franklin Campus Administration Building - Grand Rapids, Michigan Open in Google Maps

This job is also posted in Grand Rapids Public School District , and Kent ISD

Job Details

Job ID: 5985129

Application Deadline: Posted until filled

Posted: Nov 06, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

GRPS MISSION: Our mission is to ensure that all scholars are educated, self-directed and productive members of society.

Substitute Secretary

Department: Human Resources

Unit: Substitutes (SB)

Wage: $21.50 per hour

Direct Supervisor: Principals/Administrators

JOB SUMMARY

The substitute secretary is responsible for providing clerical support to the building administrators and/or office team to insure the efficient operation of the school office. This is an hourly on-call position created to fill vacancies, leave of absences or other necessary secretarial positions within the district.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Assist the building administrator with various tasks including message handling, written communications, answering voice mail, filing, payroll, scheduling appointments, and reporting.
• Maintain the building calendar, including building use requests and coordinate with appropriate personnel.

• Assist with the coordination of the recording of all scholars’ daily attendance.

• Assist with the recording of scholar data information in school files and files for pupil personnel as they enroll or drop out of school.
• Interact with co-workers, administration, scholars, parents and the community in positive, supportive and cooperative ways.

• Consistently demonstrate dependent attendance and punctuality.
• Other duties as assigned.

QUALIFICATIONS

Required Education and Experience:

• High school diploma or GED

Preferred Qualifications:

• Previous school secretary or retired school secretary.

Knowledge, Skills, and Abilities:

• Consistently demonstrate dependent attendance and punctuality.

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

Stands and/or walks during most of the working day. Turns, stoops, climbs, bends, pushes, pulls, reaches for, and carries materials and equipment in the performance of tasks. Must be able to lift a minimum of 40 pounds. Must be able to work outside for extended periods (up to the entire eight-hour shift) in all weather conditions. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually loud to moderate. Work is performed indoors although there will be required outdoor activities. The employee is directly responsible for the safety, well-being, and work output of scholars.

MENTAL FUNCTIONS

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at [phone] or [e-mail].

Position Type: Full-Time

Salary: $21.50 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Email: [e-mail]