Substitute School Secretary

Twinsburg City School District; Twinsburg (OH); On-site; USD 10,000 - 60,000; Part time

Job summary

An established educational institution is seeking a dedicated Substitute School Secretary to support school administrators and enhance communication within the school community. This role involves a variety of clerical tasks, such as preparing correspondence, assisting visitors, and responding to inquiries from students and parents. The ideal candidate will possess strong organizational and communication skills, along with proficiency in standard office software. Join this vibrant school district to make a positive impact on the educational environment and help ensure efficient operations in a supportive atmosphere.

Qualifications

• High school diploma required with experience in office management preferred.
• Ability to use personal computers and software applications effectively.

Responsibilities

• Provide clerical and administrative assistance to school administrators.
• Assist visitors and answer telephone calls for information and support.

Skills

Communication Skills

Organizational Skills

Time Management

Problem Solving

Confidentiality Maintenance

Education

High School Graduation

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email Applications

Job description

• Position Type:
  Classified Substitute/ Classified Substitute
  
  

Substitute School Secretary

Hours: 4 - 7.5 per day
Salary: $13.35 per hour

Position Purpose
Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, and telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:

• Graduation from high school.
• Successful completion of computer test.
• Successful experience with office management preferred.

FLSA Status: Non-exempt