Substitute - Program Assistant V (Temporary)

Allan Hancock College; Santa Maria (CA); On-site; USD 29,549 - 42,085; Part time

Job summary

Allan Hancock College seeks a temporary Program Assistant V in the Auxiliary Accounting Services team on the Santa Maria campus. The role provides skilled administrative and accounting support for departmental financial operations and ensures records and processes comply with policies and regulations.

The position requires experience in accounting or administrative support, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Experience in accounting or administrative support in a business or educational setting.
• Knowledge of financial reporting, invoice processing, and record-keeping practices.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and document management systems.

Responsibilities

• Provide administrative and accounting support to assist with the daily operations of Auxiliary Accounting Services.
• Assist with the preparation, organization, processing, and maintenance of financial records and related documentation.
• Support departmental accounting functions by reviewing information for accuracy, completeness, and compliance with established procedures.
• Maintain organized records and documentation in accordance with applicable policies and retention requirements.
• Utilize departmental systems, software applications, and office technology to support efficient business operations.
• Communicate with internal and external stakeholders to obtain information, provide assistance, and support departmental activities.
• Assist with special projects, reporting activities, and operational needs as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Tools

Excel

Outlook

Word

Job description

Position Summary

The Allan Hancock College Auxiliary Accounting Services department is accepting applications for temporary Program Assistant V for the Santa Mariacampus.

The Program Assistant V in Auxiliary Accounting Services provides skilled administrative and accounting support for departmental financial operations. This position assists with maintaining accurate financial records, supporting business processes, and ensuring departmental activities are completed in accordance with institutional policies, procedures, and regulatory requirements.

Essential Functions and Qualifications

• Provide administrative and accounting support to assist with the daily operations of Auxiliary Accounting Services.
• Assist with the preparation, organization, processing, and maintenance of financial records and related documentation.
• Support departmental accounting functions by reviewing information for accuracy, completeness, and compliance with established procedures.
• Maintain organized records and documentation in accordance with applicable policies and retention requirements.
• Utilize departmental systems, software applications, and office technology to support efficient business operations.
• Communicate with internal and external stakeholders to obtain information, provide assistance, and support departmental activities.
• Assist with special projects, reporting activities, and operational needs as assigned.

Minimum Qualifications

• Experience in accounting or administrative support in a business or educational setting.
• Knowledge of financial reporting, invoice processing, and record-keeping practices.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and document management systems.
• Effective written and verbal communication skills and the ability to interact professionally with employees, students, vendors, and the public.

The successful candidate must pass a Department of Justice clearance before the start date.

Additional Information

Desired Start Date: As soon as possible, contingent upon completion of the hiring process

Salary: $26.00 per hour

• This is a temporary assignment, approximately 6-9 hours per week as needed, within normal college business hours.
• The anticipated duration of the assignment is through June 2027, depending on departmental needs.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Hancock College will not sponsor any visa applications.