Substitute Clerk

Vancouver Public Schools; Vancouver (WA); On-site; USD 22,041 - 31,684; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Sick leave

Job summary

Vancouver Public Schools in Vancouver, WA is seeking a Substitute Clerk to provide essential clerical support across the district. The role involves handling attendance, communications, and data entry in the Student Information System, with responsibilities toward substitute teachers and school staff.

The position begins immediately with non-exempt, day-shift hours. Candidates should have a high school diploma, solid customer service experience, and strong organizational skills.

Qualifications

• High school diploma or equivalent.
• At least 1 year of related experience.
• Proficiency with Microsoft Office Suite.
• Strong customer service and communication skills.
• Ability to manage detailed information and deadlines.

Responsibilities

• Answer phones, take messages, direct visitors.
• Assist with attendance and discipline clerical tasks.
• Coordinate with attendance clerk and teachers.
• Input and track data in the SIS system.
• Provide support to substitute teachers and administrators.

Skills

Customer service

Microsoft Office

Data entry

Communication skills

Attention to detail

Conflict resolution

Organizational skills

Interpersonal skills

Typing

Team player

Education

High school diploma or equivalent

Associates degree credits accepted

H.S. equivalency documentation

Tools

Microsoft Office

Skyward SIS

GroupWise

Pagemaker

Absence Management

Job description

Substitute Clerk

Vancouver Public Schools District Wide - Vancouver, Washington

Job Details

• Job ID: 5798617
• Application Deadline: Jun 11, 2027 5:00 PM (Pacific Standard Time)
• Re-Posted: Jul 15, 2026 7:00 AM (UTC)
• Starting Date: Immediately

Job Description

Fair Labor Standards Act Status: Non-Exempt

Open Roster

We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.

Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying. Documentation to support an Associates Degree or transcripts to verify the comparable equivalence (i.e. 30 semester credits or 45 quarter credits from an accredited university, college or business school) at the time of application. Failure to submit a full application package will result in disqualification.

Failure to submit a full application package will result in disqualification.

Qualifications

• Possess a high school degree or comparable equivalent
• Minimum of one (1) year of job-related experience which demonstrates ability to work independently, with a minimum of supervision, and function in a dynamic, fast-paced, continually changing environment with frequent interruptions
• Documented credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the one (1) year of job-related experience. Forty-five (45) quarter or thirty (30) semester credits are equivalent to one full year of job-related experience.
• Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications
• Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude, and the ability to manage situations
• Experience which demonstrates a high level of attention to, and management of, detailed information
• Experience which demonstrates strong organizational skills and the ability to meet deadlines
• Experience which demonstrates excellent problem solving, analytical, and conflict resolution skills and ability to think quickly
• Experience which demonstrates excellent written communication skills and have ability to compose and proof correspondence, as needed
• Experience using Microsoft Office/Suite (including Word and Excel)
• Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred
• Possess skill in working with numbers, mathematical computations, and worksheets
• Willingness to learn new technology
• Working knowledge and demonstrated experience in GroupWise, Absence Management, Pagemaker or similar desktop publishing programs, and Student Information System through Skyward is preferred

Knowledge, Skills, and Abilities

• Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies
• Ability to understand, recognize, and protect highly confidential information
• Ability to operate office machines and equipment
• Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds
• Ability to advance and adapt with technological changes and work with program applications
• Ability to establish and maintain effective working relationships with staff, students, parents, business and community groups, and/or other members of the public
• Ability to establish, manage, and maintain accurate files and records for district reports
• Ability to coordinate, review, and direct staff, students, parents, and/or volunteers while maintaining effective working relationships

Other Requirements

• Ability to lift and move moderately sized objects up to 50 pounds
• Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements

Essential Functions

• Treats co-workers, supervisors, students, parents and others with dignity and respect at all times
• Serves as a positive role model for students, and practices the behaviors that are expected of our students
• Works in a flexible and cooperative manner
• Answer telephone, take messages, forward calls and direct visitors
• Assist with the clerical tasks associated with student absenteeism/discipline including, but not limited to: contacting parents of chronically absent students and discipline issues.
• Communicate frequently with attendance clerk/discipline clerk, enrollment clerk/teachers and administrators when students have met maximum days, etc
• Tracking of parent contacts and communications (both oral and written) taken to improve attendance, discipline and follow-up discipline
• Access SIS for data mining purposes to provide counselors and teachers with relevant student information
• Secure building in safety drills as requested
• Assist with organizing and scheduling parent/teacher/student fall and spring conferences
• Assist with oversight and facilitates building/community use
• Provide support to other areas of building and administrators, as needed
• Assist with scheduling appointments for teachers and counselors
• Assist counselors with administrative communication functions
• Assist with support to counselors and their programs (Running Start, Skills Center, College Entrance)
• Input and track assessment/discipline data and organize materials
• Provide health care for students in nurses\' absence
• Provide direction and support to substitute teachers
• Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification

SOC Code: 439061

Benefits/Compensation

• Compensation: $18.41 (hourly)
• Benefits: Employees who are anticipated to work at least 630 hours may be eligible for health, dental, vision, flexible spending accounts, life, and disability insurance benefits. Detailed information, including further eligibility criteria, can be found here .
• Time Off: Includes sick leave accrual of 1 hour per 40 hours worked.

It is understood that the district has the right to transfer and assign employees to best fit the needs of the district.

Position Type: Day Shift

Salary: $18.87 Hourly

Job Categories:

• Support Staff > Administrative Assistant
• Support Staff > Receptionist
• Support Staff > Secretary

Notes

Do not include the following in application materials: page is loaded text, any information regarding the salary from other sites, or external links that are not specifically provided by VPS.