Substitute Clerical Staff

Allentown School District

San Jacinto (CA)

On-site

USD 20,664

Part time

14 days+

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Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick Time

PSERS Retirement Fund

Job summary

A public school district in California is hiring Substitute Clerical Staff to perform various clerical duties including scheduling appointments, maintaining records, and assisting the supervisor. Candidates must have two to three years of related experience and proficiency in Microsoft Office. This position offers benefits such as medical and dental insurance, tuition reimbursement, and a retirement fund. Join a diverse and committed team dedicated to educational excellence.

Qualifications

Two to three years of related experience and/or training.
Proficiency in Microsoft Office software programs.
Ability to access the Internet for research.

Responsibilities

Reads and routes incoming mail.
Assists in maintaining accurate records.
Coordinates and arranges meetings.

Skills

Ability to read and comprehend instructions

Proficiency in Microsoft Office

Two to three years of related experience

Ability to perform basic math

Job description

Position Type: Secretarial/ Clerical Pool

Date Posted: 7/1/2025

Location: District-Wide

Substitute Clerical Staff

Salary: $15.00/hr.

Qualifications

Two to three years of related experience and/or training.
Ability to read, comprehend, and interpret instructions, correspondence, and memos.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
Functional knowledge of or proficiency with Microsoft Office software programs, including Word and Excel.
Consistent record of satisfactory work performance.
Acceptable criminal and child abuse clearances (Acts 34, 114, and 151).
Ability to perform the essential duties with or without reasonable accommodations.
Additional or alternatives to the above qualifications as deemed appropriate by the board or superintendent

Summary

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative detail by performing the following duties. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by supervisor.
Assists in maintaining accurate records.
Organizes and maintains file system, and files correspondence and other department records.
Answers and screens supervisor’s telephone calls, and arranges conference calls, as necessary.
Greets scheduled visitors and directs them to appropriate areas or persons.
Arranges and coordinates travel schedules and reservations for supervisor and/or other department staff, as appropriate.
Performs secretarial duties and responsibilities as assigned by the supervisor, including, but not limited to, coordinating schedules and appointments for supervisor.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records or transcribes minutes of meetings.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies, and arranges for equipment maintenance.
Prepares agendas, minutes, and other documentation for meetings.
Assists with maintaining department or supervisor’s budget.
Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Share in our community! Grow with our students! Join our district today and be a part of our future!

The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.

Benefits