Substitute Clerical Pool

Jefferson Parish School District; Harvey (LA); On-site; Part time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

A local educational institution in Louisiana seeks a Substitute Clerical employee for immediate start. The role involves performing clerical tasks, maintaining accurate records, and assisting staff in communications and reports. Candidates must have a high school diploma, good communication skills, and typing proficiency. This position offers a competitive salary commensurate with experience and a supportive work environment.

Qualifications

• Ability to communicate in standard English both orally and in writing.
• Must have ability to accurately give and receive information via tele-communication.
• Must be able to learn various computer software programs.

Responsibilities

• Perform clerical tasks and maintain school records.
• Answer incoming calls and handle correspondence.
• Assist staff members and prepare reports.

Skills

Communication skills

Ability to maintain accurate records

Typing skills (30 wpm)

Education

High School Diploma or equivalency

Tools

Office equipment (telephone, computer)

Job description

Job Description

Starting Date: Immediately

SCOPE OF RESPONSIBILITIES:

• To perform all clerical tasks in the school office as assigned and maintain accurate records of school accounts.

PERFORMANCE RESPONSIBILITIES / ESSENTIAL FUNCTIONS:

• Works independently in meeting the public.
• Answers incoming calls over both the telephone and the intercom/P.A.
• Types and reproduces forms and additional information as needed.
• Administers minor first aid as required.
• Prepares required information for support personnel on students as needed.
• Assists staff members, answers routine questions and correspondence.
• Assists in the preparation of various reports.
• Maintains records accurately and neatly.
• Receives and verifies all incoming shipments of merchandise.
• Maintains a file on students' insurance and files accident/incident report claims.
• Provides own transportation for work related responsibilities.
• Registers new students, prepares computer master sheets, enters student data into school computer, types schedules, and makes bus assignments.
• Prepares required forms for student withdrawals.
• Receives tardy students, issues passes, and calls home when applicable.
• Receives and distributes incoming mail and handles outgoing correspondence.
• Provides information and answers complaints relating to the school; refers caller to proper person, or if necessary, arranges for an appointment with the principal.
• Acts as receptionist in the school office.
• Performs all other duties as assigned by the principal.

WORK ENVIRONMENT / HOURS WORKED:

• A clerical employee is required to work in an office type setting, climate controlled environment to School Board energy policy.
• Work day consists of 7 1/2 hours per day, including one-half hour lunch period and two fifteen minutes breaks as approved by the supervisor.
• Work days may be adjusted for Board approved summer schedule/emergencies.

COMMUNICATION SKILLS:

• A clerical employee must be able to communicate in standard English both orally and in writing.
• Must have ability to accurately give and receive information via tele-communication systems. Must be able to communicate successfully and pleasantly with the public.

EQUIPMENT USED:

• Telephone, typewriter, micro computer, facsimile machine, calculator, copy machine, printers, folding machines, intercoms and P.A. systems and other appropriate office machines.

PHYSICAL INVOLVEMENT:

• Sitting is required most of each work day.
• Must be able to operate office equipment. Standing, walking, reaching, bending, lifting up to 10 pounds is sometimes required.

MENTAL INVOLVEMENT:

• Clerical employee must understand and interpret written and verbal instructions from supervisor. Must be able to work independently with minimal supervision.
• Must have ability to learn and use various computer software programs.

HUMAN RELATIONS INVOLVEMENT:

• Must be able to work compatibly in group settings.
• Must be able to respond positively to supervision and to accept suggestions for improvement.
• Must be able to relate information to the public in a courteous manner.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalency
• Ability to establish and maintain accurate records.
• Passing score on typing test of at least thirty (30) wpm with no more than three (3) errors.
• Good verbal and written communication skills.
• Possess essential function of a general clerk

DESIRABLE QUALIFICATIONS:

• Experience in general office work or public relations work.

Compensation:

• JP Schools offers a competitive salary that is commensurate with experience.
• JPSchools also offers a competitive benefits package.

Job Details

Job ID: 4679417

Application Deadline: Posted until filled

Re-Posted: Jun 21, 2024 12:00 AM (UTC)

Starting Date: Immediately

Position Type: Substitute

Job Categories: Substitute > Substitute: Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Troi Benjamin, RECRUITMENT & STAFFING COORD
• HUMAN RESOURCES
• Phone: [phone]
• Email: [e-mail]