Subrecipent Oversight And Compliance Analyst

Smart & Final; Detroit (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

Smart & Final in Detroit, MI is seeking a Subrecipient Oversight and Compliance Analyst to support oversight and compliance monitoring of subrecipients. You will coordinate risk assessments, document reviews, and cross‑department coordination to ensure adherence to federal and state requirements.

The role reports to the Subrecipient Oversight and Compliance Manager and requires strong organizational and analytical skills, plus experience in public administration or transportation management.

Qualifications

• Associate’s degree required in business or public administration, public policy, transportation management, or a related field
• Minimum of two (2) years of experience in private or public-sector administrative work
• Well-developed verbal, written, administrative, analytical, problem solving and planning skills

Responsibilities

• Coordinate subrecipient oversight activities including risk assessments, desk reviews, onsite monitoring visits, and documentation tracking.
• Handle subrecipient oversight responsibilities including document requests and internal document review
• Prepare subrecipient oversight document requests and process subrecipient documentation that is submitted for review.
• Review documents submitted by subrecipient and facilitate internal review
• Coordinate with Finance, Grants, Legal, Risk Management, Procurement, EEO, ADA, Title VI, Drug & Alcohol, Safety, Maintenance, Operations, and Planning teams for review of subrecipient submitted oversight documentation.
• Track multi-step oversight review progress and reconcile progress against schedule
• Maintain documentation and reporting requirements needed for internal and external reviews including state audits and federal Triennial Reviews.
• Work with Subrecipient Oversight and Compliance Manager to move subrecipient oversight review to the Finding/Deficiency/Corrective Action Report step of oversight process.

Skills

Verbal communication

Written communication

Administrative skills

Analytical skills

Problem solving

Planning

Organizational skills

Spreadsheet proficiency

Word processing proficiency

Document review workflows

Subrecipient monitoring

Corrective action tracking

Transit agency experience

Education

Associate’s degree in business or public administration

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

Job description

Subrecipient Oversight and Compliance Analyst

Department: Planning & Compliance

Reports To: Subrecipient Oversight and Compliance Manager

Status: Full-Time, Exempt

General Summary

Under the direction of the Subrecipient Oversight and Compliance Manager, the Subrecipient Oversight and Compliance Analyst supports oversight and compliance monitoring and review of SMART’s subrecipients. The role focuses on subrecipient oversight and compliance coordination, compliance monitoring, and internal and external coordination of oversight and compliance activities. The position ensures adherence to federal and state requirements, including FTA subrecipient oversight expectations and corrective actions stemming from relevant reviews.

Essential Duties & Responsibilities

• Coordinate subrecipient oversight activities including risk assessments, desk reviews, onsite monitoring visits, and documentation tracking.
• Handle subrecipient oversight responsibilities including document requests and internal document review
• Prepare subrecipient oversight document requests and process subrecipient documentation that is submitted for review.
• Review documents submitted by subrecipient and facilitate internal review
• Coordinate with Finance, Grants, Legal, Risk Management, Procurement, EEO, ADA, Title VI, Drug & Alcohol, Safety, Maintenance, Operations, and Planning teams for review of subrecipient submitted oversight documentation.
• Track multi-step oversight review progress and reconcile progress against schedule
• Maintain documentation and reporting requirements needed for internal and external reviews including state audits and federal Triennial Reviews.
• Work with Subrecipient Oversight and Compliance Manager to move subrecipient oversight review to the Finding/Deficiency/Corrective Action Report step of oversight process.

Minimum Qualifications

• Associate’s degree required in business or public administration, public policy, transportation management, or a related field; Bachelor’s degree preferred.
• Minimum of two (2) years of experience in private or public-sector administrative work.
• A combination of experience, skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
• Well-developed verbal, written, administrative, analytical, problem solving and planning skills
• Strong organizational skills with the ability to manage multiple timelines and documentation streams
• Proficient in the use of PC based spreadsheet and word processing applications is required
• Experience managing multi‑department document review workflows.
• Experience conducting subrecipient monitoring and corrective action tracking.
• Experience working within a transit agency, governmental body, or public service organization.

SMART is an Equal Opportunity Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.