Subcontracts Supervisor

Brookhaven National Laboratory; Upton (NY); On-site; USD 110,000 - 140,000; Full time

Job summary

Brookhaven National Laboratory seeks a Subcontracts Supervisor to lead high-dollar procurements in the Procurement and Property Management Division. The role reports to the Subcontracts Manager and requires strong FAR/DEAR knowledge, procurement leadership, and the ability to manage complex contracts.

You will develop strategies, conduct supplier site visits, and ensure ethical, compliant procurement with focus on cost, schedule, and quality. Strong communication and teamwork are essential.

Qualifications

• BA or BS in a business field with 10 years of federal procurement experience.
• FAR/DEAR knowledge and contract administration experience.
• Proven ability to lead procurement teams and manage complex procurements.
• Strong analytical, communication, and relationship-building skills.

Responsibilities

• Lead high-dollar procurements and complex contracts with minimal oversight.
• Provide procurement leadership and supplier site visits as needed.
• Prepare reports on procurement activities and price justification.
• Maintain procurement files and contract administration documentation.
• Support small business and socio-economic programs as required.
• Resolve complex procurement problems using precedents and policy.

Skills

Procurement leadership

FAR/DEAR knowledge

Contract administration

Supplier relationship

Microsoft Office

Team leadership

Analytical skills

Education

BA/BS in business or related field

Master’s degree (preferred)

Tools

Microsoft Office

Procurement systems (e.g., ERP)

Job description

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

Position Description

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value" using best commercial practices.
• Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.
• Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

PPM has an opening for a Subcontracts Supervisor position within the Procurement and Property Management Department. This individual will report to the Subcontracts Manager.

Essential Duties And Responsibilities

• Work independently, within established procedures and guidelines, on high dollar/risk and complex procurements with extensive contract administration and reports to procurement management with minimal oversight. May be delegated procurement or subcontract responsibilities, as needed
• Provide procurement expertise and leadership to meet technical, schedule, and budget requirements. Oversee and/or conduct supplier site visits
• Prepare and present reports on procurement activities, including source and price justification, as applicable
• Document procurement files and perform the contracts administration, as applicable.
• Support and adhere to requirements of procurement's small business and socio-economic plan
• Determine how to resolve complex problems in the procurement and resolve underlying issues without management guidance by using precedents and broad policies
• Provide input to management, coordinates, and controls areas of responsibility
• Develop and implement internal procedures. Normally leads teams and frequently exercises work discretion
• Process higher complexity, risk, priority, and dollar value procurements with a signature authority of ~$1.5M
• Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence

Required Knowledge, Skills, And Abilities

• BA or BS degree in a business field, plus ten (10) years direct procurement experience, preferably in federal government procurement
• Experience with the Federal Acquisition Regulation (FAR) and/or Department of Energy Acquisition Regulation (DEAR)
• Possess an advanced understanding of the procurement business discipline, regular business contact within and outside the Laboratory or other Federal facility/agency, to obtain and provide detailed and complex information; tracks, organizes, and analyzes procurement information
• Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management
• Develop and implement internal procedures
• Ability to identify and resolve complex problems in procurements
• Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint
• Skilled at establishing positive working relationships at all levels, internal and external, and sets a positive example for productive teamwork
• Helps expand working relationships and demonstrates the ability to effectively influence relationships
• Solid research, analytical, creative problem-solving, sound judgment, and decision-making skills
• Excellent attention to detail
• Ability to handle deadlines and pressure situations
• Advanced, clear, and concise verbal and written communication
• Effective and efficient time/resource management, organization, planning, and prioritizing workload
• Experience leading small teams or projects to a successful outcome
• Establishes positive working relationships at all levels, both internal and external. Interfaces with Program or Department end user groups, as well as Legal department

Preferred Knowledge, Skills, And Abilities

• Master’s degree
• Supervisory experience
• Certified Procurement Professional (CPP) or similar certification in government procurement practices
• Experience with the Department of Energy Acquisition Regulation (DEAR)