Subcontracts Administrator

Venture Global LNG; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Venture Global LNG seeks an experienced Contract Subcontracts Administrator familiar with engineering, procurement and construction contracts on large energy projects to administer construction subcontracts and support the project team. The role is located in Cameron, LA and reports to the Manager of Subcontracts.

You will prepare subcontracts plans, manage bidder qualification, risk assessment, change management, and close-out, coordinating with legal, QA/QC, and project controls to ensure

Qualifications

• Minimum 4 years of professional contract/subcontracts experience.
• Minimum 3 years in engineering/construction subcontracting for oil and gas.
• Willingness to travel and work on-site in Louisiana.
• Knowledge of contract agreements, legal requirements, invoicing and change order processes.
• Strong written communication for drafting simple legal documents.
• Ability to prioritize and meet deadlines with attention to detail.
• Ability to work independently and with teams in a fast-paced environment.
• Bachelor’s degree in Engineering, Law, or Business preferred.

Responsibilities

• Develop and administer all phases of construction subcontracts.
• Prepare subcontract plans and bidder qualification.
• Source subcontractors and perform bidders’ qualification with HSE and QA/QC teams.
• Ensure timely technical inputs for subcontract awards and minimize post-award changes.
• Develop and issue RFQs with expanded scope and project schedule.
• Review RFQ package documents for completeness prior to issue.
• Receive and analyze proposals and support negotiations of terms with legal teams.
• Obtain NDAs from bidders/subcontractors as required.
• Attend subcontract pre-award and project kick-off meetings.
• Prepare Subcontract Bid Assessments for award approval.
• Support subcontract execution following company guidelines.
• Track subcontract document lists with Document Control.
• Review quantity assessments for invoice validation and productivity.
• Ensure subcontractor insurance is in place before work.
• Attend site construction meetings as required.
• Support change order management with stakeholders.
• Monitor and review subcontractor invoices.
• Obtain lien releases and completion certificates.

Skills

Contract/Subcontracts knowledge

Analytical skills

Communication skills

Writing skills

Time management

Independent worker

Education

Bachelor’s degree in Engineering, Law, or Business

Job description

Venture Global LNG (“Venture Global”) is a long-term, low-cost provider of American-produced liquefied natural gas. The company’s Louisiana-based export projects service the global demand for North American natural gas and support the long-term development of clean and reliable North American energy supplies. Using reliable, proven technology in an innovative plant design configuration, Venture Global’s modular, mid-scale plant design will replace traditional designs as it allows for the same efficiency and operational reliability at significantly lower capital cost.

We are seeking qualified applicants for the position:

Subcontracts Administrator

Located:

CP2

Summary

We are seeking an experienced Contract Subcontracts Administrator who is familiar with engineering, procurement and construction contracts and large infrastructure and/or energy projects, to administer and enforce construction contracts associated with the Company’s LNG projects. Subcontract Administrator will support the administration of all phases of the project subcontracts, including preparation of subcontracts plan, bidders’ pre-qualification, subcontracts formation, risk assessment, execution, change management, reporting and formal close-out. This individual will support the Subcontracts Manger and participate in a multi-disciplinary team that provides contracts oversight, implementation, and support and, as necessary, assist members of other departments in relation to such matters.

The Subcontract Administrator will report to the Manager of Subcontracts and support the Project Team as necessary. This position will be located in Cameron, LA.

General Description Duties & Responsibilities

• Working as part of the Project Team in developing and forming subcontracts.
• Administering all phases of construction subcontracts, including pre-qualification, formation, execution and close-out.
• Developing and maintaining project subcontract plans.
• Sourcing potential subcontractors and performing bidders’ qualification in collaboration with HSE and QA/QC teams.
• Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.
• Developing and issuing RFQs, adding value to the scope of work, technical documents, and project schedule.
• Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.
• Receiving and analyzing proposals, support the Subcontract Manager negotiating the terms of the subcontracts with the support of the project and legal teams.
• Obtaining NDAs from bidders/subcontractors, as required.
• Conducting and documenting subcontracts pre-award and project kick-off meetings.
• Preparing, with the collaboration of the Project Team, the Subcontract Bid Assessment & Recommendation for award to be reviewed and approved by management.
• Support Subcontract execution following Company’s Guidelines and Procedures.
• Tracking and auditing subcontract document list working in conjunction with the Document Control Team.
• Reviewing and analyzing quantity assessment provided by Project Controls for invoice validation and subcontract productivity.
• Ensuring all required subcontractor insurance is in place prior to the performance of any work.
• Attending Site construction meetings, as required.
• Support the Overall Change Order management process, by working closely with the relevant Project Stakeholders to finalize change order documentation.
• Monitoring and reviewing invoices from subcontractors.
• Obtaining Lien releases and completion certificates from subcontractors.

Qualifications

Required experience

• Minimum 4 years of professional experience with contract / subcontracts.
• Minimum 3 years of professional experience in engineering / construction subcontracting activities for the oil and gas industry.
• Willingness to travel
• Willingness to work on Project Site, in Louisiana
• Knowledge of contract agreements, legal requirements involved in contracts, compensation methods, invoicing and change order processes required.
• Able to effectively communicate across various disciplines and with contract counterparties.
• Excellent analytical and problem-solving skills, with an ability to spot issues and risks and elevate when appropriate.
• Excellent writing skills, including drafting of simple legal documents.
• Ability to prioritize and meet critical deadlines.
• Attention to detail and ability to manage commercially sensitive and confidential information.
• Ability to work independently as well as with team members and take direction in a fast-paced and dynamic environment.

Required Education

• Bachelor’s degree in Engineering, Law, Business or related field is preferred.

Venture Global LNG is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.