Subcontracts Administrator

Bollinger Shipyards, Inc.; Pascagoula (MS); On-site; USD 65,000 - 85,000; Full time

Job summary

Bollinger Shipyards, Inc. is seeking a Subcontracts Administrator to apply government contracting practices and lead procurement activities for materials, equipment and services. You will develop acquisition strategies, issue bids, and manage subcontracts through to awards with supervision.

The role requires knowledge of FAR/DFARS and strong communication to coordinate with suppliers and internal teams to meet cost, quality and delivery goals.

Qualifications

• BS/BA in Business or Finance with 2 years of experience, or MS with 1 year, or 3 years’ experience related to subcontracting can be substituted for BS/BA.
• Working knowledge of the FAR and DFARS.
• Proficiency with Microsoft Office applications.

Responsibilities

• Negotiate short and long-term agreements with suppliers for raw materials, parts, subassemblies, finished goods, MRO materials, equipment, tooling, supplies and/or services.
• Participate in day-to-day subcontract administration activities including market research and supplier sourcing; basic price/cost analysis.
• Issue purchase orders.
• Follow up with requesters and end users regarding purchase orders.
• Assist with supplier metrics and advising suppliers of their performance.
• Review statements of work, material specifications, service contracts, and terms and conditions when required.
• Act as liaison and point of contact with the supplier for formal communications and deliverables.
• Coordinate and communicate with all departments on subcontract related issues.
• Promote continuous improvement in the procurement organization.
• Gather information to evaluate supplier capacity, capability and performance.

Skills

Market Research

Supplier Sourcing

Pricing Analysis

Education

Bachelor of Science/Arts in Business or Finance

Master of Science/Arts in Business or Finance

Tools

Microsoft Office

Job description

GENERAL FUNCTION: The Subcontracts Administrator (SCA) will have a working knowledge of Government contracting practices (i.e. Federal Acquisition Regulation (FAR( and Defense FAR Supplement (DFARS)). The SCA will be required to apply analytical skills to gather information, discern best value, develop acquisition strategies, and systematically document all phases of a negotiated action. An understanding of various types and methods of contracting, subcontracting and purchasing, as well as a working knowledge of relevant government regulations, is essential. Effective communication skills are critical for networking, coordination, and team work to meet strict quality, delivery, and cost deadlines. Develops subcontract specifications, work statements and terms and conditions for the procurement of specialized materials, equipment, and/or services. Prepares bid packages, conducts bidders’ conferences, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes awards (with supervision), and administers resulting subcontracts. Negotiates and coordinates additions, deletions, or modifications to subcontracts. The SCA will be expected to demonstrate creativity and latitude in order to meet established goals and objectives. Will require the capacity to self-direct and reprioritize activity to support business needs and meet deadlines. May be assigned discretionary authority to provide work direction and constructive feedback for other employees within the department.
TYPICAL DUTIES AND RESPONSIBILITIES: The following statements are intended to describe the general nature and level of work being performed and are not to be construed as an exhaustive list of all responsibilities

• Working individually or as part of a team, assisting with the negotiation of short and long-term agreements for raw materials, parts, subassemblies, finished goods, MRO (maintenance, repair, and operations) materials, equipment, tooling, supplies and/or services from suppliers.
• Participating in day-to-day subcontract administration activities including: Market Research Supplier Sourcing; Basic Price/Cost Analysis.
• Issuing purchase orders.
• Following up with requesters and end users regarding purchase orders.
• Assisting with supplier metrics and advising suppliers of their performance.
• Reviewing statements of work material specifications, service contracts, and terms and conditions when required.
• Acting as liaison and point of contact with the supplier on formal communications and deliverables.
• Acting as liaison and point of contact for coordination and communication all departments on subcontract related issues.
• Promoting continuous improvement in the procurement organization.
• Gathering information to evaluate the financial stability, technical capability, process control, capacity and continuous improvement techniques of suppliers when required.
• Following all Supply Chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and ability to keep information regarding all purchasing or commodity strategies confidential.
• Maintaining close communication with Supplier account and customer service personnel, and management levels if necessary, to minimize risk because of supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Bollinger and/or open purchase orders.
• Assisting related departments when applicable.
• Conducting supplier site audits and investigations when required.
• Working under pressure and, in some cases, tight deadlines.
• Working with minimal supervision.
  

Required Experience & Training
Bachelor of Science/Arts degree in Business or Finance and 2 years of experience, or Master of Science/Arts degree and 1 years of experience, or 3 years’ experience related to subcontracting can be substituted for Bachelor of Science/Arts degree. Shall have a working knowledge of the FAR and DFARS.
Desired Skills, Knowledge & Abilities
Working environment will be 90% indoors, 10% outdoors. Individual should be able to lift up to 50 lbs unassisted. SCA may be required to work nights, weekends and holidays. Physical requirements include lifting, climbing, extended sitting or standing, or other physical efforts that are normally required. In addition, visual acuity, hearing and speaking of the English language are required. Must be proficient with Microsoft Office applications (Word, Excel, Access, etc.).
Basic software worksheet techniques. Good communication and writing skills. Preferred work experience includes performing material and service sourcing activities (quoting, analyzing, negotiating, reporting and supplier rationalization activities (adding/removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements)
Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity.