Subcontracts Administrator

Bechtel Global Corporation; New Albany (OH); On-site; USD 75,000 - 95,000; Full time

Job summary

Bechtel Global Corporation in New Albany, Ohio is looking for a Subcontract Administrator to oversee subcontract formation and administration. You will lead contract development, ensure compliance with project requirements, and manage communication with stakeholders.

The ideal candidate has 8-10 years of relevant experience or 12-14 years of work experience. Strong skills in pricing, procurement regulations, and contract law are required. Bechtel offers robust benefits and a commitment to sustainable growth.

Qualifications

• Requires 8-10 years of relevant experience or 12-14 years of relevant work experience.
• Experience in large scale U.S. Government funded projects.
• Proficiency in contract administration and subcontract management.

Responsibilities

• Develop multiple contracts and/or services agreements simultaneously.
• Administer assigned subcontracts and maintain progress reviews.
• Coordinate with support services staff on operational activities.

Skills

Knowledge of service acquisition & procurement regulations

Experience in pricing and contract law

Organizational and communication skills

Understanding of project functional groups and compliance

Education

Bachelor's degree or international equivalent

Job description

Job Summary

In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements. Performs all phases of tasks involved in the sourcing, formation, tendering, negotiation and award and administration of EPC subcontracts. Communicates with bidders and personnel within Bechtel to establish clear definition of requirements and to assure proper performance to the stated project requirements. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any scope budget, financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement. Represents the company at all times with high moral standards and ethics. Specific to this position, will interface with Subcontractors to communicate implementation of, and compliance with, the Davis-Bacon and Related Acts (DBRA) (40 USC *3141 et seq.; 29 CFR Parts 1, 3, 5, 6 and 7) including DBRA's prevailing wage requirements in conformance with the CHIPS and Science Act (CHIPS Act).

Major Responsibilities

• Develop multiple contracts and/or services agreements simultaneously as assigned.
• Perform formation duties including but not limited to; source and prequalification of potential bidders, prepare and issue request for proposal packages, coordinate and resolve technical and commercial clarifications, receive bids, organize the evaluation process, prepare commercial bid summaries and recommendation documents, secure approvals in accordance with established procedures and prepare contract documents for execution.
• Implement the Division Responsibilities Matrix which records the Project's agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Administration.
• Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Prepare and maintain control and status reporting documents.
• Prepare and organize assigned contracts sponsored meetings, such as bid clarification and pre‑award meetings, for the purpose of ensuring complete understanding and agreement between stakeholder parties on all contractual matters.
• Assist project Contracts team in solving and attending to administrative problems on planning, staffing, work‑hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
• Coordinate with Construction, Engineering and Support Services staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Represent Bechtel in contractual discussions of moderate complexity.
• Administer information programs to ensure mutual understanding of subcontract terms and conditions.
• Monitor cost vs scope progress and prepare periodic status reports for management.

Education and Experience Requirements

Requires bachelor's degree (or international equivalent) and 8-10 years of relevant experience or 12-14 years of relevant work experience.

Required Knowledge and Skills

• Knowledge of service acquisition & procurement regulations, policies and practices.
• Demonstrated training or experience in pricing, contract law, negotiations and accounting.
• Working knowledge of engineering/construction industry contracting practices. Experience in developing contract types (including LSTK, T&M and UR), fee arrangements and contract terms.
• Experience in developing and recommending potential solutions to contractual problems to management. Broad knowledge and experience in subcontract administration required.
• Strong organizational and communication (oral and written) skills, professional and proactive approach to mitigation of contract administration challenges and inherent business risks.
• Knowledge of developing and implementing strategies for negotiations utilizing accounting or cost engineering methods gained through education or experience.
• Knowledge and understanding of the project functional groups and company policies, procedures and work practices, as well as associated software systems. Experience in field administration of EPC contracts is an asset.
• Proficiency in all phases of the formation and award of large, moderately complex contracts.
• Experience on large scale U.S. Government funded projects requiring implementation and compliance with DBRA requirements and familiarity with Bechtel internal compliance procedures.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards.

Equal Opportunity Employer

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e‑mail their request to [e-mail].