Subcontracts Administrator

Worley Group, Inc; Charleston (SC); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Paid time off

401K plan

Medical insurance

Dental and vision insurance

Job summary

Worley Group, Inc is seeking a Subcontracts Administrator to manage subcontracting processes for construction services and suppliers, ensuring alignment with project objectives and contractual obligations. You will coordinate RFQs, RFPs, and documentation while supporting proposal and award activities.

You will work with project teams and procurement professionals in an EPC environment, develop strong vendor relationships, monitor performance, resolve issues, and help ensure on-time and

Qualifications

• Bachelor's degree in a related discipline or equivalent experience.
• 3+ years in contracts administration or subcontract administration.
• Knowledge of subcontracting, procurement and project delivery processes.
• Experience with bid evaluations, contract preparation, and supplier management.
• Familiarity with change management and contract documents.
• Strong organizational and communication skills.

Responsibilities

• Support subcontract administration for construction services and related contractors.
• Assist in selection and evaluation of qualified contractors and service providers.
• Coordinate RFQ/RFP issuance and subcontract documentation.
• Support commercial evaluations, bid analyses and award recommendations.
• Assist with subcontract negotiations on pricing, scope, schedule and terms.
• Prepare and maintain subcontract files and records.
• Coordinate with project teams to align subcontract requirements with schedules and budgets.
• Monitor performance and resolve issues related to subcontractors.
• Review deliverables, invoices and compliance with contracts.
• Assist with contract changes and closeout activities.
• Support payment processes to ensure timely subcontractor payments.
• Communicate with project teams, procurement, suppliers and stakeholders.
• Contribute to continuous improvement of subcontract administration processes.

Skills

Contract administration

Subcontract management

Procurement knowledge

MS Office

Communication

Education

Bachelor's degree in Business, Supply Chain Management, Engineering, or related discipline

Tools

Contract management systems

Microsoft Office

Job description

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Subcontracts Administrator

Play an integral role in delivering successful projects by managing the subcontracting processes that support safe, efficient, and cost-effective project execution. As a Subcontracts Administrator, you will serve as a key link between project teams, contractors, suppliers, and operational stakeholders, helping ensure that critical services are sourced, contracted, and administered in alignment with project objectives, contractual requirements, and customer expectations.

This role offers the opportunity to contribute directly to project success while developing expertise in procurement, contracting, commercial administration, and supplier management within a dynamic EPC environment. Working alongside experienced project, procurement, construction, and commercial professionals, you will support the delivery of complex projects across the energy, chemicals, and resources sectors.

Purpose of the role

The Subcontracts Administrator is responsible for supporting the administration of subcontracting activities associated with construction services, specialty contractors, consultants, equipment providers, and other project service requirements. You will assist with the planning, solicitation, evaluation, negotiation, award, administration, and closeout of subcontract agreements while ensuring compliance with company procedures, project requirements, and contractual obligations.

Working under general supervision, you will coordinate subcontract administration activities, support proposal and award processes, monitor contractor performance, and help facilitate the successful delivery of subcontracted services. Through effective communication, attention to detail, and strong organizational skills, you will contribute to project execution while supporting commercial, operational, and supply chain objectives.

You will be responsible for:

• Supporting the administration of subcontracts for construction services, specialty contractors, consultants, and other project-related services.
• Assisting in the identification, evaluation, solicitation, and selection of qualified contractors and service providers.
• Coordinating the preparation, issuance, and administration of requests for quotation (RFQs), requests for proposal (RFPs), and subcontract documentation.
• Supporting commercial evaluations, bid analyses, and award recommendations in accordance with company procedures.
• Assisting with subcontract negotiations related to pricing, scope, schedule, commercial terms, and contractual requirements.
• Preparing and maintaining subcontract documentation, records, correspondence, and contract files.
• Coordinating with project teams to ensure subcontract requirements align with project schedules, budgets, and execution strategies.
• Monitoring subcontractor performance and supporting resolution of commercial, contractual, and performance-related issues.
• Reviewing subcontractor deliverables, schedules, invoices, and supporting documentation for compliance with contractual obligations.
• Assisting with the administration of contract changes, amendments, variations, and change management activities.
• Supporting invoice review and approval processes to ensure accurate and timely payment of subcontractors and service providers.
• Communicating effectively with project teams, procurement personnel, subcontractors, suppliers, and stakeholders to facilitate efficient project execution.
• Supporting subcontract closeout activities, including documentation, final payments, and contract completion requirements.
• Maintaining compliance with corporate policies, procedures, customer requirements, and applicable regulations.
• Contributing to continuous improvement initiatives that enhance subcontract administration processes, systems, and performance.

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What you'll bring to the role

You bring a combination of commercial awareness, organizational skills, attention to detail, and a desire to grow within project services, procurement, contracts, or supply chain management.

• Bachelor's degree in Business, Supply Chain Management, Construction Management, Engineering, Commercial Management, or a related discipline; or an equivalent combination of education and relevant experience.
• Typically 3+ years of experience supporting contracts administration, subcontract administration, procurement, supply chain, project controls, project administration, or related functions.
• Understanding of subcontracting, procurement, commercial, and project delivery processes within an industrial, engineering, construction, or project environment.
• Experience supporting bid evaluations, contract preparation, subcontract administration, or supplier management activities.
• Knowledge of commercial and contractual principles, including contract documents, terms and conditions, and change management processes.
• Strong organizational skills with the ability to manage multiple assignments and competing priorities.
• Attention to detail and the ability to maintain accurate records, documentation, and contract files.
• Strong analytical and problem-solving skills with the ability to evaluate information and support practical solutions.
• Effective communication and interpersonal skills with the ability to collaborate across multiple disciplines and stakeholder groups.
• Ability to work independently within established processes while recognizing when additional guidance is required.
• Intermediate understanding of procurement, contracts, and project management systems and tools.
• Proficiency with Microsoft Office applications and document management systems.
• Commitment to integrity, collaboration, continuous learning, and customer-focused project delivery.
• Ability to build productive relationships with project teams, suppliers, contractors, and internal stakeholders.

Benefits

Feel the energy at Worley with access to a range of benefits including: paid-time off, holiday pay (usually 8 per year in the US), and eligibility to participate in the medical, life, dental, and vision insurance plans, as well as 401K plan.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

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