Subcontractor & Procurement Specialist

Apogee Research, LLC; Arlington (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Apogee Research, based in Arlington, VA, seeks an experienced Subcontractor & Procurement Specialist to join our Business Operations team. This full-time in-person role reports to the Director of Contracts and collaborates with the CFO and President/CEO to manage procurement lifecycle and contract administration.

You will negotiate with suppliers and subcontractors, draft NDAs, RFPs, and subcontracts, and ensure compliance with FAR/DFARS.

Qualifications

• 5-10 years of relevant experience in procurement, subcontract administration, and/or contract management.
• Proficient in negotiating contracts subject to federal government regulations including FAR and DFARS.
• Ability to multitask and set priorities in a deadline-driven, matrixed environment across multiple projects.

Responsibilities

• Develop relationships with internal and external stakeholders to understand business strategy and risk tolerances.
• Manage end-to-end procure-to-pay for vendors and subcontractors: sourcing, evaluation, negotiation, documentation, and receipt/acceptance coordination.
• Draft NDAs, RFPs/RFQs, teaming agreements, subcontracts, and commercial agreements per policies and prime contract flow downs (e.g., CMMC, security).
• Lead negotiations with potential business partners based on company strategy and risk tolerances.
• Responsible for subcontract management, compliance, and close out.
• Manage vendor and subcontractor performance metrics.
• Perform market research, supplier risk analysis, and recommend procurement improvements.
• Serve as trusted advisor to stakeholders, providing solution-oriented strategic advice.

Skills

Negotiation

Procurement

Contract management

Multitasking

Communication

Tools

FAR/DFARS compliance

Job description

Apogee Research brings cutting-edge research into practice for the DoD community. We blend agility with rigor to develop new technologies and transition them into operational use. Founded in 2012, Apogee Research brings together cross-discipline teams to solve difficult and often deemed impossible problems across a range of different technical domains. At Apogee Research we work hard, we get things done, and we do it together.

We are seeking an experienced and detail-oriented Subcontractor & Procurement Specialist to join our Business Operations team. This role will report to the Direct of Contracts with interactions with the CFO and President/CEO as well as with other business leaders. It is ideal for a high-energy individual with strong interpersonal skills, extraordinary drive and attention to detail and accuracy. The responsibilities and seniority of the position can be scoped to meet the capabilities of the right candidate.

The position is based out of our Arlington, VA, office (full-time in person).

Key Responsibilities

• Develop relationships with internal and external stakeholders to understand business strategy and risk tolerances
• Manage end-to-end procure-to-pay for vendors and subcontractors: competitive sourcing, evaluation, negotiation, documentation of rationale for source selections, contract/subcontract issuance, and receipt/acceptance coordination.
• Draft Non-Disclosure Agreements (NDAs), Requests for Proposal/Requests for Quotes (RFP/RFQ), teaming agreements, subcontracts, and commercial agreements in accordance with applicable RFP/RFQ, prime contract flow downs, business strategy, and applicable policies and procedures (e.g., CMMC, security).
• Lead negotiations with potential business partners based on coordinated business strategy and company risk tolerances.
• Responsible for subcontract management, compliance, and close out
• Manage vendor and subcontractor performance metrics.
• Perform market research, supplier risk analysis, and recommend continuous improvements to procurement strategies, reporting, and operational efficiency.
• Serve as a trusted advisor to internal and external stakeholders, assessing and managing vendor and subcontractor risks and providing solution-oriented strategic advice

Qualified Candidates Should Have

• 5-10 years’ relevant experience in procurement, subcontract administration, and/or contract management
• Proficient in negotiating contracts subject to federal government regulations to include the FAR and DFARs
• Ability to multitask and set priorities in a deadline-oriented, highly matrixed environment across several projects and teams
• Experience working with suppliers and

Strongly Preferred

• TS clearance

About Apogee Research

Apogee Research offers a comprehensive benefits package that includes health, dental, vision, life, and disability insurance, FSAs, paid vacation, sick leave, and paid holidays. Conveniently located in Arlington, VA, we are a short walking distance from the Ballston Metro station. We offer the choice of paid garage parking or a contribution towards a transit account.

Apogee Research, LLC is proud to be an Equal Employment Opportunity and Affimative Action employer. We do not discriminate based upon race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.