Subcontractor & Invoicing Coordinator – Construction

Watson Civil Construction, Inc.; Saint Augustine (FL); On-site; Full time

Job description

Watson Civil Construction, Inc., a leading heavy/highway contractor specializing in FDOT projects, large site infrastructure, underground, and road work across Florida, is seeking an experienced and detail-oriented Subcontractor Coordinator for our Jacksonville/St. Augustine, FL area office. Our rapidly growing team of approximately 400 employees needs a dedicated individual to support our accounting operations.

Key Responsibilities:

• Prepare and manage notices to owners to ensure compliance with project requirements and legal regulations.
• Oversee the processing and tracking of lien waivers to protect our financial interests and ensure project continuity.
• Handle the review, processing, and timely payment of subcontractor invoices, ensuring accuracy and compliance with contractual terms.
• Act as the primary liaison with subcontractors, addressing inquiries, resolving issues, and maintaining effective communication.
• Maintain and update insurance certificates and other critical project documentation to ensure compliance and up-to-date records.
• Assist with certified payroll collection, review, and compliance tracking for prevailing wage and government-funded projects, ensuring subcontractors meet all reporting requirements.

Additional Duties May Include:

• Accounts Payable
• Accounts Receivable Collections
• Payroll
• General Accounting tasks such as journal entries, bank reconciliations, and data entry
• Fixed Asset and Inventory Tracking
• General Office Administration Support for the Accounting Department

Desired Qualifications:

• Previous experience in construction accounting
• Proficiency in Excel and the Office 365 suite; experience with construction ERP systems, especially Viewpoint Spectrum, is preferred
• Ability to work independently and manage tasks with minimal supervision
• Experience with heavy civil contractors is a plus
• Strong communication skills for effective interaction with internal teams and external stakeholders

We Offer:

• Competitive Pay
• Comprehensive Benefits Package (health, dental, vision, life, short and long-term disability insurance)
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and Paid Holidays

Watson Civil Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.