Subcontract Officer

UCSF Health, AG; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

UCSF Health is seeking a Subcontract Officer to support contract and grant proposal development, administration, and budget planning. The role involves pre-award activities, post-award management, and ensuring sponsor compliance across federal, state, and private sources.

The OSR unit supports 2000+ faculty with a $23M operation and emphasizes timely, accurate financial reporting and stakeholder communication. A Bachelor's degree and relevant experience are required.

Qualifications

• Bachelor's degree or equivalent with 3+ years of experience and strong analytical, problem-solving, organizational and communication skills.
• Thorough understanding of Federal and non-Federal research funding guidelines, preferably in a university environment.
• Ability to manage a high volume of transactions and work independently with good time management.
• Ability to perform complex financial and contract analysis and produce customized reporting.
• Proficiency with spreadsheet and database software for financial analysis and reporting.
• Ability to provide high-quality customer service, maintain professional communication with faculty and staff, and respond timely to inquiries.
• Strong writing skills to draft persuasive text conforming to sponsor guidelines.

Responsibilities

• Support pre-award proposal development and grant-writing activities.
• Participate in post-award management, financial tracking, and budget development.
• Assist with review of proposals to ensure compliance and program success.
• Negotiate, administer, and monitor contract and subcontract awards and compliance.
• Prepare and present financial reports and analyses for sponsors and institutional stakeholders.

Skills

Analytical skills

Budget analysis

Contract management

Grant administration

Education

Bachelor's degree

Tools

Excel

Financial reporting software

Job description

Job Description

Job Summary:

Please note: Please reach out if you need any additional information regarding the position location.

Subcontract Officer involves providing analytical, financial and training activities in support of contract and grant proposal development, grant-writing, funding, administration, and budget development. Activities may include pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with analyzing research funding trends and sources, forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and / or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance and program success; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award / subcontract issuance and administration.

Department Overview:

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The OSR, a $23M operation, is comprised of eleven shared service teams, including 151 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers, Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus

Qualifications

Required Qualifications:

• - Bachelor's degree in related area and minimum of 3 years of experience/ or equivalent experience / training and/or a combination of education and experience that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision‑making, organizational and communications skills.
• - Thorough understanding of research administration guidelines of Federal and non‑Federal sponsors supporting research and educational activities, preferably in a university environment.
• - Ability to manage significant volume of transactions and manage time independently.
• - Ability to perform complex financial and contract analysis and customized reporting.
• - Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• - Ability to provide high‑quality customer service. Maintain professional communication with faculty, campus administrators and industry sponsor representatives by providing regular status updates. Responds to voicemails, emails, and other correspondence in a timely fashion. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• - Demonstrated knowledge of effective grant funding processes, procedures and techniques.
• - Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor guidelines.

Preferred Qualifications:

• - Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• - Maintains current knowledge of compliance regulations in all areas of research administration.
• - Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• - Demonstrated knowledge of procurement systems and processes in a university setting as it relates to subcontracts and subcontract financial and regulatory compliance.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.

EEO Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.