Grants Manager

UCSF Health, AG; San Francisco (CA); On-site; USD 120,000 - 165,000; Full time

Job summary

The Grants Manager at UCSF oversees contract and grant policy application, collaborates with OSR leadership to report performance and metrics, and coordinates training with OSR staff. This role includes supervision, workload management, and mentoring for contracts and grants specialists and signing officials.

This position requires signature authority for sponsored agreements and deep knowledge of university policies governing research, training and public service awards.

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• Six or more years of related work experience.
• Three or more years in a supervisory role overseeing contract and grant negotiation and administration.
• In-depth knowledge of contracts, grants and university policy administration.
• Strong organizational, interpersonal and communication skills; ability to work independently.

Responsibilities

• Supervise workload management and staff development for contracts and grants specialists and signing officials.
• Ensure consistent application of contract and grant policy.
• Report and interpret performance and metric data with OSR leadership.
• Provide leadership during contract supervisor absences and coordinate resolution plans with the Director/Assistant Director.

Skills

Supervisory experience

Communication

Organizational skills

Negotiation

Research administration

Time management under pressure

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Research databases

Job description

Job Summary:

The Grants Manager ensures consistent application of contract and grant policy, works closely with the OSR leadership to report and interpret performance and metric data, and works with OSR training specialists to assure coordination of additional training needs. Responsibilities include supervision, workload management and oversight, and staff development and mentoring for contracts and grants specialists and signing officials. It is expected that the C&G Manager has requisite knowledge and expertise to be granted signature authority for sponsored agreements and meets the rigorous standards of contract and grant management, including interpretation of university policies for the administration of research, training and public service awards.

Job Description:

Job Summary:

The Grants Manager ensures consistent application of contract and grant policy, works closely with the OSR leadership to report and interpret performance and metric data, and works with OSR training specialists to assure coordination of additional training needs. Responsibilities include supervision, workload management and oversight, and staff development and mentoring for contracts and grants specialists and signing officials. It is expected that the C&G Manager has requisite knowledge and expertise to be granted signature authority for sponsored agreements and meets the rigorous standards of contract and grant management, including interpretation of university policies for the administration of research, training and public service awards.

This position provides leadership and coverage in the event of contract supervisor absences. The Grants Manager identifies issues, collects relevant information and works closely with the Director or Assistant Director of Proposals and Grants to enact a plan for resolution, and then manages the positive outcome through to the conclusion. Decisions made by the Proposals and Grants Manager will impact OSR as well as our partners and counterparts throughout UCSF.

Department Overview:

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The OSR, a $23M operation, is comprised of eleven shared service teams, including 151 Proposal and Grants Officers/Specialist/Associates, Contract and Award Officers/Specialist/Associates, and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus.

Qualifications:

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training.
• Six (6) or more years of related work experience
• 3 or more years of experience in a supervisory role overseeing contract and grant negotiation and administration.
• In-depth knowledge of the organization's operational, Required personnel, and financial transactions and systems related to administration of contracts and grants.
• Sufficient management and professional experience, business acumen, judgment and integrity to effectively serve faculty and sponsors while protecting, representing, and advancing the University’s best interests.
• Demonstrated ability to work independently; excellent organizational and interpersonal skills.
• Service orientation, strong management skills including leadership, sound judgment and decision making, critical thinking and creative problem solving.
• Demonstrated skills using common desktop / web applications; understanding of research enterprise databases.
• Ability to communicate clearly verbally and in writing to multiple constituencies.
• Demonstrated leadership/supervisory experience working within the research environment at a university or institute.
• Able to comprehend and interpret complex language related to federal, non-profit and
• University policies and regulations.
• Work independently and cooperatively in a high-pressure environment with time sensitive
• deadlines, including the ability to: (1) prioritize and be flexible, (2) work independently and as a team player, (3) communicate effectively and maintain quality customer service, and (4) provide leadership and take decisive action when necessary.
• Able to communicate effectively and diplomatically with a wide variety of audiences in a professional, efficient and courteous manner, and to develop and maintain effective working relationships within a diverse, multicultural environment with various personalities.
• Critical thinking skills, with proven ability to interpret and communicate policy
• Demonstrated ability to give corrective and constructive feedback.
• Ability to work in a changing environment and deal effectively with ambiguity.
• Ability to identify scope/difficulty of tasks and set objectives for self and others.
• Demonstrated knowledge of pre-award research administration policies and practices including: NIH Grants Policy, Federal Acquisition Regulations, Code of Federal Regulations, Federal Demonstration Partnership, and other government requirements (including CAS, A-21, A-110, A- 133, financial conflict of interest, human & laboratory animal use, certifications, etc.).
• Experience developing policy and processes in response to changing institutional needs and external compliance mandates and/or regulations
• In-depth knowledge and experience related to federal and non-federal contract and grant administration in the context of an educational or non-profit institution.
• Experience working in collaboration with UCSF partners in the development of new policy and processes.
• Demonstrated experience with a broad range of domestic and international agreements (including contracts, grants, consortiums, sub-awards, material transfer and data use) for a variety of purposes (research, public service, fellowships, clinical trials, etc.) and an understanding of the requirements, implications, and policies associated with each type and purpose.
• Demonstrated experience and proven efficacy in the management of a complex operation with diverse staff.

Preferred Qualifications:

• Demonstrated ability to utilize diplomacy and negotiate mutually beneficial terms for complex agreements.
• Knowledge of industry best practices.
• Ability to analyze complex technical data using logic and quantitative reasoning. Demonstrated ability to apply and implement creative solutions to complex problems that respect the policies and needs of each party.
• Skilled in conflict resolution, negotiation and facilitation.
• Experience utilizing metrics and measures as assessment tools.
• 7 or more years of experience in contract and grant administration at a university or institute with a research mission.
• Demonstrated skills and success in leading a high-performance team in a deadline-driven, customer service organization, setting and achieving goals and results.
• Knowledge and experience with academic audit and fiscal standards, working with auditors, writing management responses and successfully managing corrective actions.
• Background or experience in training and staff development.
• Solid knowledge of Research Administration Pre-award format, policies and practices.

About Us

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html