Subcontract Administrator

True Anomaly, Inc.; Denver, Long Beach (CO, CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Healthcare benefits

Generous time off

Lunch provided in-office

401(k) retirement plan

Equity participation

Dog Fridays

Job summary

True Anomaly, Inc. seeks a Subcontract Administrator to support day-to-day administration of subcontracts, maintain documentation, and ensure compliance across Legal, Finance, and Program teams.

You will help track milestones, support RFPs, and coordinate with internal stakeholders to keep programs on schedule. Based in Centennial, CO or Long Beach, CA, this onsite role requires strong organizational skills, knowledge of FAR/DFARS/ITAR, and the ability to thrive in a fast-paced startup

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
• 2–4 years of experience in contract administration, procurement, or supply chain in an aerospace, defense, or technology environment.
• Familiarity with contract structures, SOW development, and subcontract lifecycle management.
• Basic understanding of regulatory requirements including FAR, DFARS, ITAR, and export control compliance.
• Strong organizational skills and attention to detail, with the ability to manage multiple contracts and deadlines simultaneously.
• Proficiency in contract management or ERP systems; experience with document management tools a plus.
• Clear and effective communicator with a collaborative approach to working across teams.
• Eager to learn, self-motivated, and comfortable operating in a fast-paced startup environment.

Responsibilities

• Administer subcontracts, SOWs, NDAs, and change orders throughout the contract lifecycle, ensuring documentation is accurate, complete, and audit-ready
• Support the development and maintenance of standard contract templates, filing systems, and administrative processes
• Track contract milestones, deliverables, and expiration dates, and proactively flag issues to the Subcontract Manager
• Coordinate with Legal, Finance, and Program teams to process change orders, invoices, and contract modifications in a timely manner
• Ensure subcontractor payments are processed accurately and on schedule in accordance with contract terms
• Monitor subcontractor compliance with contract requirements including regulatory, export control, and security obligations
• Maintain organized records and support audit readiness across all subcontract documentation
• Assist in tracking subcontract budgets, commitments, and spend against financial plans
• Support subcontractor performance tracking by collecting data, maintaining KPI dashboards, and preparing reports for internal stakeholders
• Coordinate with Program Management and Engineering to ensure subcontract activities are reflected in program schedules and milestone tracking
• Assist in the preparation and issuance of RFPs, RFQs, and other solicitation documents as needed

Skills

Contract structures familiarity

SOW development

Subcontract lifecycle management

Export control compliance ITAR/FAR/DFA

Organizational skills

Document management tools

Clear communication

Adaptability to startup pace

Education

Bachelor's degree in Business Admin / Supply Chain / Finance or related

Tools

ERP systems

Job description

Space is a warfighting domain. True Anomaly seeks those with the talent and ambition to build the technology that secures it.

OUR MISSION

True Anomaly delivers decisive capabilities for space superiority. We build autonomous spacecraft, advanced payloads, mission software, and space-based interceptors — enabling the U.S. and its Allies to secure the space environment and counter threats from the ultimate high ground.

OUR VALUES

• Be the offset.We create asymmetric advantages with creativity and ingenuity.
• What would it take?We challenge assumptions to deliver ambitious results.
• It’s the people. Our team is our competitive advantage and we are better together.

BENEFITS & PERKS

• Best-in-class healthcare: 100% company-paid medical, dental, and vision coverage for you and your dependents, with HSA/HRA options
• Generous time off: Flexible Time Off (FTO) for exempt employees, accrued PTO of up to 25 days for non-exempt employees, plus 12 paid holidays; Parental Leave; Sick Leave
• Fuel for your day: Daily catered lunch and unlimited snacks for in-office employees
• And more: 401(k) retirement plan, fitness reimbursement, and Dog Fridays
• Equity participation: Equity is included as part of our total compensation package, giving you an opportunity to share in the company’s success.

*Do not apply to fixed term and temporary roles

YOUR MISSION

As a Subcontract Administrator at True Anomaly, you will report to the Manager, Subcontracting and Indirect Procurement and play a critical role in supporting the day-to-day administration of subcontracts that enable successful program execution. You will maintain contract documentation, support compliance, track performance, and coordinate across internal teams — helping ensure our subcontracted work runs smoothly as we build the technologies that redefine space security.

RESPONSIBILITIES

• Administer subcontracts, SOWs, NDAs, and change orders throughout the contract lifecycle, ensuring documentation isaccurate, complete, and audit-ready
• Support the development and maintenance of standard contract templates, filing systems, and administrative processes
• Track contract milestones, deliverables, and expiration dates, and proactively flag issues to the Subcontract Manager
• Coordinate with Legal, Finance, and Program teams to process change orders, invoices, and contract modifications in a timely manner
• Ensure subcontractor payments are processed accurately and on schedule in accordance with contract terms
• Monitor subcontractor compliance with contract requirements including regulatory, export control, and security obligations
• Maintain organized records and support audit readiness across all subcontract documentation
• Assist in tracking subcontract budgets, commitments, and spend against financial plans
• Support subcontractor performance tracking by collecting data, maintaining KPI dashboards, and preparing reports for internal stakeholders
• Coordinate with Program Management and Engineering to ensure subcontract activities are reflected in program schedules and milestone tracking
• Assist in the preparation and issuance of RFPs, RFQs, and other solicitation documents as needed

QUALIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field
• 2–4 years of experience in contract administration, procurement, or supply chain in an aerospace, defense, or technology environment
• Familiarity with contract structures, SOW development, and subcontract lifecycle management
• Basic understanding of regulatory requirements including FAR, DFARS, ITAR, and export control compliance
• Strong organizational skills and attention to detail, with the ability to manage multiple contracts and deadlines simultaneously
• Proficiency in contract management or ERP systems; experience with document management tools a plus
• Clear and effective communicator with a collaborative approach to working across teams
• Eager to learn, self-motivated, and comfortable operating in a fast-paced startup environment

COMPENSATION

• Equity + Benefits including Health, Dental, Vision, HRA/HSA options, PTO and paid holidays, 401K, Parental Leave

Your actual level and base salary will be determined on a case‑by‑case basis and may vary based on the following considerations: job‑related knowledge and skills, education, location, and experience.

ADDITIONAL REQUIREMENTS

• Work Location— this a fully onsite position based out of our Centennial, CO or Long Beach, CA office.
• Work environment—the work environment; temperature, noise level, inside or outside, or other factors that will affect the person's working conditions while performing the job.
• Physical demands—the physical demands of the job, including bending, sitting, lifting and driving.

This position will be open until it is successfully filled.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

True Anomaly is committed to equal employment opportunity on any basis protected by applicable state and federal laws. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in True Anomaly’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.