Sub-Contracts Administrator

Granite Construction; Tucson (AZ); On-site; USD 48,000 - 71,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Medical

Dental

Vision

Life insurance

Disability insurance

Flexible spending plans

HSAs or FSAs

401(k) matching

Job summary

Granite Construction is seeking a subcontract administrator to support construction projects in Tucson, AZ. You will assist with subcontract preparation, ensure compliance with company policies and legal requirements, and help document DBE efforts during post-award execution.

You will handle subcontract payments, lien tracking, insurance reviews, and progress pay estimates while maintaining accurate records and coordinating with field teams to keep work on schedule.

Qualifications

• Bachelor degree or 2-4 years’ experience required.
• 0-2 years’ experience in the field or related area with bachelor’s degree
• 2-4 years’ experience in the field or related area without bachelor’s degree

Responsibilities

• Assist with the preparation and closeout of subcontracts.
• Document DBE requirements and good faith efforts during post-award.
• Process subcontractor payments and client billings.
• Record preliminary notices and track lien releases.
• Review insurance and bonding certificates for compliance.
• Prepare subcontract progress pay estimates and coordinate releases.
• Process Owner/Client paperwork for compliance.
• Maintain accurate file documentation for agreements.
• Verify quantities and pricing against contracts.
• Provide up-to-date subcontractor status to field personnel.

Skills

Confidentiality

MS Office

Attention to detail

Written and verbal communication

Prioritization

Team player

Interfacing with staff

Education

Bachelor degree or 2-4 years’ experience

0-2 years’ experience with bachelor’s degree

2-4 years’ experience without bachelor’s degree

Tools

MS Office Suite

Job description

Building a career at Granite may be the most valuable thing you could do… Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.

General Summary

This position is responsible for assisting the subcontracting activities for construction projects to ensure compliance with legal requirements and Company policies and procedures.

Essential Job Accountabilities

• Assist with the preparation and closeout of subcontracts relating to construction projects to ensure compliance with Company policies as well as Federal and State requirements.
• Support the process for documenting the execution of Disadvantaged Business Enterprises’ (DBEs) commercially useful function requirements, DBE payment certifications, and the Company’s good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.
• Process subcontractor payments and client billings to ensure compliance with agreements and company procedures.
• Document preliminary notices filed by and under each subcontractor and track lien releases from subcontractors, suppliers and union trust funds to ensure proper accounting practices are followed.
• Review insurance and bonding certificates to ensure compliance with Company and Owner requirements.
• Prepare subcontract progress pay estimates and coordinate the release of progress and retention payments in compliance with contract agreement.
• Process and monitor Owner/Client required paperwork to ensure Company and subcontractor compliance.
• Create and maintain accurate files for all agreements to ensure proper documentation is readily available.
• Verify quantities and pricing on invoices to ensure agreement with contract documents.
• Deliver accurate and timely information regarding “cleared for work” status of subcontractors to all field personnel to ensure proper execution of work.
• Other duties as assigned.

Education

• Bachelor degree or 2-4 years’ experience required
• 0-2 years’ experience in the field or related area with bachelor’s degree
• 2-4 years’ experience in the field or related area without bachelor’s degree

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality at all times
• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and the ability to learn new software quickly
• Attention to detail/accuracy, quick learner and internally motivated to seek out answers, generate ideas, and develop new skills
• Strong written and oral communication skills to effectively disseminate/convey information to all levels of employees, subcontractors, etc.
• Ability to set priorities, organize work and work in high production environment while responding quickly and effectively under pressure, changing priorities and tight timelines/deadlines
• Team player who can operate effectively within a matrix management environment
• Ability to interface effectively with all levels of staff as well as external customers

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Comply, understand, and support corporate safety initiatives to ensure a safe work environment
• Ability and willingness to abide by Company’s Code of Conduct on a daily basis
• Valid driver’s license and ability to drive

Benefits at a Glance

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

• Paid holidays
• Sick leave
• Medical
• Dental
• Vision
• Life insurance
• Disability insurance
• Flexible spending plans
• Special programs for musculoskeletal health
• Mental wellness programs
• Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA)
• 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans
• Benefits may vary for positions located outside of the continental United States

Salary Range

Base Salary Range: $47,660.00 - $71,490.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Equal Opportunity & Diversity

Granite is a Drug-Free Workplace and Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic.

We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.