Sub Contracts Admin II

granite; The Woodlands (TX); On-site; USD 73,000 - 110,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible spending plans

401(k) match

Job summary

Granite Construction Incorporated is seeking a contracts administrator to coordinate subcontracting activities for construction projects, ensuring compliance with company policies and legal requirements.

You will assist in negotiating non-commercial terms with subcontractors, document DBE efforts, and manage subcontractor payments and related paperwork in a fast-paced environment.

Qualifications

• Ability to maintain confidentiality at all times
• Proven experience negotiating contracts, with strong financial acumen and accounting knowledge
• Working knowledge of large ERP software (JD Edwards/Oracle Enterprise One)
• Strong proficiency with MS Office Suite (Word, Excel, PowerPoint) and ability to learn new software quickly
• Attention to detail and quick learner with initiative to develop new skills
• Experience implementing electronic solutions for compliance issues is a plus
• Excellent written and oral communication skills for all levels of staff and vendors
• Ability to prioritize and work in a high production environment under pressure
• Team player with ability to operate in a matrix management environment
• Ability to interface effectively with staff and external customers

Responsibilities

• Coordinate the preparation and closeout of subcontracts to ensure compliance with policies and legal requirements.
• Assist with negotiation of non-commercial terms with subcontractors to protect company interests.
• Document DBE requirements and ensure compliance with federal/state contract rules during project execution.
• Process subcontractor payments and client billings in line with agreements and procedures.
• Document preliminary notices and track lien releases for subcontractors and suppliers.
• Review insurance and bonding certificates for compliance with owner requirements.
• Process Owner/Client paperwork and maintain accurate compliance files.
• Provide field teams with clear information on subcontractor clearance status for work execution.
• Ensure subcontract language complies with client/prime contracts and flow-down clauses.
• Support project staff on contracting, purchasing, and insurance requirements to maintain consistency.

Skills

Contract negotiation

Financial acumen

MS Office (Excel/Word)

Confidentiality

Attention to detail

Communication skills

Education

Bachelor degree in related field

Tools

JD Edwards/Oracle Enterprise One

Job description

Building a career at Granite may be the most valuable thing you could do...

Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.

General Summary

This position is responsible for coordinating the subcontracting activities for construction projects to ensure compliance with legal requirements and Company policies and procedures.

Essential Job Accountabilities

• Coordinate the preparation and closeout of subcontracts relating to construction projects to ensure compliance with Company policies as well as Federal and State requirements.

• Assist with the negotiation of non-commercial terms and conditions with subcontractors to ensure the Company’s interests are upheld.

• Coordinate the process for documenting the execution of Disadvantaged Business Enterprises’ (DBEs) commercially useful function requirements, DBE payment certifications, and the Company’s good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.

• Process all aspects of subcontractor payments and client billings to ensure compliance with agreements and company procedures.

• Document preliminary notices filed by and under each subcontractor and track lien releases from subcontractors, suppliers and union trust funds to ensure proper accounting practices are followed.

• Review insurance and bonding certificates to ensure compliance with Company and Owner requirements.

• Process and monitor Owner/Client required paperwork and maintain accurate files to ensure Company and subcontractor compliance.

• Deliver accurate and timely information regarding “cleared for work” status of subcontractors to all field personnel to ensure proper execution of work.

• Ensure subcontract language is in compliance with client and/or prime contract, including mandatory flow-down clauses.

• Support project staff on contracting, purchasing and insurance requirements to ensure consistency.

Education

• Bachelor degree in related field required.

Work Experience

• 2-5 years’ experience in contracts administration and negotiation required.

• Construction industry experience a plus.

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality at all times

• Proven experience negotiating contracts, along with strong financial acumen and knowledge of accounting practices

• Working knowledge of large ERP software (JD Edwards/Oracle Enterprise One experience a plus)

• Strong proficiency with MS Office Suite (Word, Excel, PowerPoint) and the ability to learn new software quickly

• Attention to detail/accuracy, quick learner and internally motivated to seek out answers, generate ideas, and develop new skills

• Past experience implementing electronic solutions for compliance issues a plus

• Excellent written and oral communication skills to effectively disseminate/convey information to all levels of employees, subcontractors, etc.

• Ability to set priorities, organize work and work in high production environment while responding quickly and effectively under pressure, changing priorities and tight timelines/deadlines

• Team player who can operate effectively within a matrix management environment

• Ability to interface effectively with all levels of staff as well as external customers

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Comply, understand, and support corporate safety initiatives to ensure a safe work environment

• Ability and willingness to abide by Granite’s Code of Conduct on a daily basis

• Valid driver’s license and ability to drive

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range:

$73,034.00 - $109,552.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries (\"Granite\") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening.Granite will not pay a fee to any Agency that does not have such agreement in place.Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.