Studio Operations Lead for a Private High-Profile Space

Confidential Jobs; Calabasas (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Confidential Jobs is seeking a Studio Manager to oversee day-to-day operations, presentation and readiness of a private studio and offices in a highly private, high-profile environment.

The role requires exceptional organization, discretion and proactive coordination across production teams, security, housekeeping and vendors to ensure seamless operations and privacy for the principal.

Qualifications

• Previous experience in studio management, production operations, facilities management or a similar operational role.
• Experience coordinating photoshoots, productions, events or commercial studio rentals strongly preferred.
• Demonstrated experience working with vendors, contractors, property management and building engineers.
• Strong scheduling and project management skills, with the ability to coordinate multiple teams and priorities simultaneously.
• Comfortable reviewing contracts, permits, certificates of insurance, invoices and other operational documentation.
• Strong written and verbal communication skills.
• Confident using digital calendars, Google Workspace and other administrative and project management systems.
• Experience within a private office, high-profile production environment, luxury business or similarly confidential setting is advantageous.
• Flexibility to work outside standard office hours, including early starts, late finishes and weekends, when productions or building activity require it.

Responsibilities

• Manage all studio rental enquiries from initial contact through to completion, including availability, scheduling, studio information, measurements, requirements, permitting, insurance and overall space readiness.
• Oversee the commercial studio rental process and ensure all external bookings comply with the building’s operational, security and insurance requirements.
• Act as the primary on-site contact for third-party photoshoots, productions and events, ensuring visiting teams are appropriately checked in, required documentation and NDAs are completed, and agreed headcounts and building protocols are followed.
• Be present for significant productions from set-up through wrap as required, ensuring crews are supported whilst protecting the building, the principal’s privacy and the integrity of the space.
• Oversee the studio and building master calendar, coordinating productions, meetings, fittings, vendors, maintenance and other activity to avoid scheduling conflicts.
• Work closely with housekeeping and other support teams to ensure studios, meeting rooms and shared spaces are correctly prepared ahead of shoots, meetings and events and returned to standard afterwards.
• Coordinate personal and professional shoots for the principal as required, including catering, photographer agreements, equipment preparation, call sheets and other production logistics.
• Support and coordinate third-party or external-location productions involving the principal, working with relevant production teams to ensure her requirements, preferences and logistical needs are properly communicated and executed.
• Maintain a strong working knowledge of the studio’s facilities, equipment and building systems, ensuring operational issues are identified quickly and directed to the appropriate vendor or engineer.
• Work closely with Security to coordinate appropriate coverage for productions, evening fittings, weekend activity, events and other occasions requiring additional support.
• Prepare and distribute clear internal communications regarding building closures, maintenance, holidays, access changes and other operational matters.
• Support the onboarding and offboarding of employees working within the offices and studio and assist with administrative responsibilities.
• Review studio and facilities-related invoices and costs as required, flagging discrepancies and notable expenditure to the appropriate person for approval.
• Maintain clear operational systems and processes across the studio and continually identify opportunities to improve efficiency, organization and the experience of both internal and external teams.

Skills

Studio management

Facilities management

Scheduling

Project management

Vendor management

Contracts & insurance docs

Communication

Google Workspace

Tools

Google Workspace

Job description

Confidential Jobs is seeking a Studio Manager to oversee day-to-day operations, presentation and readiness of a private studio and offices in a highly private, high-profile environment.

The role requires exceptional organization, discretion and proactive coordination across production teams, security, housekeeping and vendors to ensure seamless operations and privacy for the principal.