Studio Manager

DAYDA; Los Angeles (CA); Hybrid; USD 85,000 - 125,000; Full time

Job summary

DAYDA is seeking a mid-to-senior operations professional to run the studio's day-to-day operational infrastructure. You will own onboarding/offboarding, tool management, scheduling, contracts, and documentation for a global team of 30+ staff.

Reporting to the Director of Operations, you will connect leadership with department directors across time zones. The role emphasizes proactive problem-solving, strong organizational skills, and clear written communication.

Qualifications

• 3+ years in studio management, office management, operations coordination, or a similar role.
• Excellent written communication across Slack, email, and documentation.
• Strong organizational instincts; detail-oriented and reliable.

Responsibilities

• Oversee onboarding and offboarding end-to-end, including email setup and access provisioning.
• Coordinate contracts and legal paperwork with attorneys and file organization.
• Manage tools and subscriptions (AI tools, Miro, Warp, QuickBooks Time) and cost hygiene.
• Coordinate scheduling and staff utilization across time zones; track utilization and over/under-allocation.
• Lead meeting operations: notes, action items, follow-ups, project list updates.
• Coordinate PTO intake, tracking, holidays, and balance management.
• Maintain SOPs, team handbook, and operational docs; identify and close gaps.

Skills

Studio management

Organizational skills

Written communication

Self-directed

AI-friendly / AI-native

Tools

Slack

Notion

Google Workspace

Miro

QuickBooks Time

Warp

Job description

We are looking for a mid-to-senior operations professional who runs the day-to-day operational infrastructure of the studio. Owns onboarding and offboarding, tool and subscription management, scheduling and utilization, contracts and legal coordination, meeting operations, PTO coordination, and the operational documentation that holds it all together. Reports to the Director of Operations and works closely with leadership and the department directors daily. This is not an executive assistant role; this is the connective tissue of a 30+ person global team.

Responsibilities

Run onboarding and offboarding end-to-end: email setup, tool and login provisioning, first-week orientation, access revocationCoordinate contracts and legal paperwork: SOWs, NDAs, contractor agreements, coordination with our attorney, contract file organizationManage tools and subscriptions across the studio: AI tools, Miro, Warp, QuickBooks Time, seat tracking, renewals, credit top-ups, cost hygieneCoordinate scheduling and staff utilization: calendar coordination across time zones, utilization tracking, flagging over- and under-allocation, keeping the team scheduled against live workRun meeting operations: notes, action items, follow-up circulation, keeping the project list current for the weekly project overview meetingCoordinate PTO and team logistics: intake, tracking, holiday coordination, balance managementMaintain operational documentation: SOPs, team handbook, process documentation as the company evolvesIdentify operational gaps and close them without being asked

Must have

3+ years in studio management, office management, operations coordination, or a similar roleStrong organizational instincts: you make lists, follow up, and close loops without being promptedExcellent written communication: clear, direct, professional across Slack, email, and documentationDetail-oriented and reliable: small things do not slip through the cracksComfortable in a fast-moving, distributed team where things are not fully definedSelf-directed: you can manage your day and priorities without supervisionYou spot gaps before they become problems

Nice to have

Experience at a creative agency, design studio, production company, or post houseExperience coordinating contractor-heavy teams or international contributorsFamiliarity with project management tools (Asana, Notion, or equivalent)Light familiarity with US contract paperwork (SOWs, NDAs, contractor agreements)Experience running operational rhythms like weekly project meetings or status reports

Stack / Tools

Slack, Notion, Google Workspace, Miro, QuickBooks Time, Warp, and a range of AI tools across the studio.

Who thrives here

Calm, organized, and proactive. This person thrives on bringing order to complexity and finds satisfaction in making other people's work easier. They are comfortable working alongside senior leadership and department directors without being intimidated by the room. They do not need authority to get things done; they get things done because they care about the studio running well.They are AI-native or genuinely curious. They see operational tasks as an obvious application for AI tools and look for ways to use AI in their own workflow, not just treat it as a creative-team concern.

Not required

AI expertise (curiosity and willingness to use AI in your workflow is enough)Creative or production backgroundManagement experience over other peopleTechnical skills beyond standard remote-work tool fluency

On AI

They are AI-native or genuinely curious. They see operational tasks as an obvious application for AI tools and look for ways to use AI in their own workflow, not just treat it as a creative-team concern.

Logistics

Remote (Work PST hours).Full-time, permanent or contract.Contractor-provided hardware.Working hours coordinated with the operations and leadership schedule.

Reports to

Director of Operations

Additional notes

The Studio Manager works alongside department directors (Creative, Entertainment, Future-Lab, Intelligence, etc.) who lead their own project domains; the Studio Manager owns the operational infrastructure across all of them.