Studio Coordinator / Administrative Assistant

Gensler; New York (NY); On-site; USD 68,000 - 78,000; Full time

Job summary

Gensler in New York seeks a Studio Coordinator to provide administrative support to designers and architects. You will help prioritize schedules, manage meetings, travel, and expense reports, acting as a liaison between directors, project teams, and clients.

You’ll collaborate with Directors, Principals and Design Managers on coordinating on-site client meetings, staffing, and studio operations while delivering high-level service and maintaining an organized space.

Qualifications

• 3–5 years of experience in an administrative support position.
• Bachelor’s degree is required.
• Experience in a professional service firm preferred.
• Proficient in Microsoft Office (Word, Excel, etc.), Microsoft Teams; Tableau is a plus.
• Strong knowledge of PowerPoint; Adobe InDesign and Miro are a plus.
• Strong attention to detail and the ability to multi-task and prioritize.
• Excellent verbal and written communication a must.
• Ability to communicate and interact effectively with all levels of management.
• Exceptional customer service orientation.
• Must be self-motivated, resourceful and entrepreneurial.

Responsibilities

• Support Studio Directors and Principals with scheduling meetings and travel.
• Assist with operational aspects of running the studio, including staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP coordination.
• Coordinate on-site client meetings with the NY office hospitality team.
• Plan studio meetings, retreats, outings, and celebrations.
• Maintain an organized studio space and cover reception as needed.
• Provide high level customer service to staff, clients, vendors, partners and guests.

Skills

Administrative support

Communication skills

Customer service

Detail oriented

Time management

Education

Bachelor’s degree

Tools

Microsoft Office

Microsoft Teams

PowerPoint

InDesign

Miro

Tableau

Job description

Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.

As aStudio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules.You'reat the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act asan ambassadorfortheir studio and a liaison between their directors/principals, projectteamsand many others.

What You Will Do

Support Studio Directors and Principals with all administrative needs, includingschedulingofmeetings, expense reports, correspondence,travel arrangements,etc.

Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.

Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with theNY officehospitality team.

Engage in office culture,planstudio meetings, retreats, outings, and celebrations.

Workwith the studio tomaintainan organized studio space.

Consistently providea high levelof customer service to Gensler staff, clients, vendors, businesspartnersand guests while at times, being the client interface.

Collaboratewith other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.

Serve as back-up for receptionand otherStudioCoordinatorsas needed.

Your Qualifications

Must have at least 3-5 years of experience in an administrative support position

Bachelor’s degree isrequired

Experience in a professional service firm preferred

Proficient in Microsoft Office (Word, Excel,etc), Microsoft Teams–Tableau is a plus

Strong knowledge ofPowerPointrequired–Adobe InDesign andMiroisa plus

Strong attention to detail and the ability to multi-task and prioritizerequired

Excellent verbal and written communicationa must

Ability to communicate and interact effectively with all levels of management

Exceptional customer service orientation

Must be self-motivated,resourcefuland entrepreneurial

**The base salary range will be estimated between $67,500 -77,500 plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail] .

If you're using NVDA, press NVDA key + space to enable focus mode to read the slider properly.

Area of Expertise: Retail & Consumer Experience

Job Category: Brand, Graphics, Digital Media

Job Category: Brand, Graphics, Digital Media

Area of Expertise: Building Transformation + Adaptive Reuse

Job Category: Brand, Graphics, Digital Media