Studio Coordinator

Gensler; Washington (District of Columbia); On-site; USD 73,000 - 83,000; Full time

Benefits offered by this job

Annual bonus opportunities

401k

Well-being programs

Job summary

Gensler in Washington, DC is seeking a Studio Coordinator to partner with the Studio Director and Studio Leaders to drive the operational success of the Washington, D.C. office.

This role is for a proactive self-starter with an entrepreneurial mindset who can own and manage studio operations, enabling leadership to focus on strategic matters. You will own studio-wide meetings, coordinate events, assist with staffing and HR initiatives, and support reporting, marketing pursuits, and client

Qualifications

• 10+ years of administrative experience.
• Proficient with Microsoft Office and calendar management.
• Strong communication and relationship management.
• Detail-oriented with high initiative.
• Experience coordinating travel and events.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Support studio meetings, prepare leaders, document actions.
• Analyze reports for leadership review including A/R, backlog, timesheets.
• Coordinate studio events and manage budget to support culture.
• Provide marketing support: prospect research, presentations, and RFP tracking.
• Own and schedule studio-wide meetings; arrange space and refreshments.

Skills

Attention to detail

Communication skills

Relationship management

Initiative

Multi-tasking

Tools

Microsoft Office

Adobe InDesign

Miro

Salesforce

Outlook

Job description

Your Role

The Studio Coordinator partners with both the Studio Director and Studio Leaders to collectively drive the operational success of business units within the Washington, D.C. office. We are looking for a partner and a proactive self-starter with an entrepreneurial perspective, who can own and manage aspects of studio operations allowing leadership to focus on strategic matters.

Description

Your Role

The Studio Coordinator partners with both the Studio Director and Studio Leaders to collectively drive the operational success of business units within the Washington, D.C. office. We are looking for a partner and a proactive self-starter with an entrepreneurial perspective, who can own and manage aspects of studio operations allowing leadership to focus on strategic matters.

What You Will Do

Studio Performance

• Proactively support effective management of Studio meetings; be an active attendee; Prepare Studio Leaders for office-wide meetings; document and manage action items.
• Download, analyze, and prepare reports for Leadership review; partner, as needed, with Design Managers and other studio leaders; includes but may not be limited to A/R, backlog, timesheet completion and detailed review; unbilled labor, revenue forecasting; staffing requests and analysis.
• Support talent engagement and connectedness through coordination of Studio events and social gatherings; manage budget as needed; partner with leadership to enable a strong and healthy culture in the studios.

Business Development

• Provide marketing support including initial prospect research on target and prospective clients, knowledge management, and presentation creation.
• Interface and coordinate with Marketing on pursuits and collateral creation; proactively track milestones and deadlines for RFP submissions.
• Provide rapid response to requests from clients; over-deliver on request to exceed client expectations.

Studio Operations

• Own and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required.
• Assist leadership with management of staffing for the studio.
• Work with Human Resources on talent related initiatives such as Professional Development Program process monitoring and tracking; onboarding monitoring and tracking; new hire set up.
• Other activities such as managing the studio PTO calendar.

Administrative

• Provide administrative support for Studio Leader, including calendar management, travel arrangement, and managing expenses.
• When needed, assist Studio Leaders with targeted calendar management, booking travel, managing expenses, tracking of professional credentials.
• Provide back-up to other Studio Coordinators and/or front desk reception; liaise with Office Services Team.

For each of the areas listed, duties may be identified or emphasized, based on the business needs as defined by the Studio Leader.

Your Qualifications

• 10+ years of experience in an administrative capacity.
• Microsoft Office experience is a must.
• Basic aptitude with Adobe Suite/In Design required. Miro experience a plus.
• Familiarity with Salesforce a plus.
• Experience managing multiple calendars in Outlook.
• Proficient in booking complex travel.
• Proven attention to detail, with excellent organizational and technical skills.
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through.
• Established success working on multiple tasks/projects at the same time.
• Excellent communication and relationship management skills.
• Ability to interact professionally with individuals at all levels.
• Proactive by nature and curious to learn more about our business.

This role is not remote; we look forward to working with our new team member in our dynamic Washington, D.C. office.

• The base salary range is estimated to be between $73,000- $83,000 plus bonuses and benefits and contingent on relevant experience. Please visit this section of our website to learn more about our approach to compensation: Great People, Great Rewards | Gensler

Life at Gensler

From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affine Solutions employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].