Studio and Workplace Coordinator

Tonal; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

Tonal is seeking a proactive Studio and Workplace Coordinator to support the day-to-day operation of our New York office and studio. This role ensures a welcoming, well-stocked environment for production crews, studio staff, and visitors while coordinating workplace needs and shared spaces.

You will report to the Director of Production and Studio Operations and collaborate with the Content Operations Manager, Senior Executive Business Partner, and Workplace Manager to keep operations running

Qualifications

• Highly organized and detail-oriented with the ability to manage multiple tasks.
• Proactive, dependable, and able to adapt to changing needs.
• Comfortable in fast-paced office, production, or studio settings.
• Clear communicator keeping teams informed of needs.

Responsibilities

• Maintain clean, stocked production areas, kitchens, bathrooms, and shared spaces.
• Support catering and hospitality for shoots, meetings, and team gatherings.
• Assist with photoshoots and room setup for events.
• Coordinate monthly expense tracking and Google Sheets updates.
• Manage wardrobe laundry pickups and related documentation.
• Order production supplies and manage returns.
• Support talent operations and day-to-day production needs.
• Maintain travel itineraries, calendars, and visitor schedules.

Job description

Who We Are

Tonal is the industry leader in intelligent strength training, and our commitment to delivering an unparalleled fitness experience extends to our vast library of workout content that streams directly to our members' homes.

Overview

Tonal is seeking a proactive and detail-oriented Studio and Workplace Coordinator to support the smooth day-to-day operation of our office and studio. This role helps maintain an organized, well-stocked, welcoming and guest-ready environment for our production crew and studio team, while coordinating workplace needs and shared spaces.

The ideal candidate understands both studio/production environments and corporate workplace rhythms, takes pride in creating functional and inviting spaces, and thrives in a collaborative, fast-paced environment. This role reports to the Director of Production and Studio Operations and supports the Content Operations Manager, Senior Executive Business Partner, and Workplace Manager.

What You Will Do

Production & Administrative Support

• Maintain clean, organized, and well-stocked production areas, kitchens, bathrooms, storage, and shared production spaces.
• Support catering and hospitality for shoots, productions, meetings, and team gatherings.
• Assist with photoshoots and production-related meetings and events, including room setup and reset.
• Support monthly expense tracking, receipt collection, and Google Sheets updates.
• Coordinate wardrobe laundry pickups, drop-offs, and related documentation.
• Order production, audio, hair & makeup, and other production-specific supplies; manage returns as requested by the Content Operations Manager.
• Support talent operations and day-to-day production needs as assigned.
• Maintain production-related travel itineraries, travel calendars, and visitor schedules.

Workplace & Office Operations

• Serve as the primary front desk point of contact, welcoming employees, visitors, talent, and guests and coordinating arrivals and deliveries.
• Coordinate office, kitchen, snack, beverage, coffee, and workplace supply deliveries, inventory, and restocking.
• Support workplace engagement initiatives, including in-office appreciation activities and off-site events.
• Coordinate office access, workstations, and key cards for visiting employees and contractors.
• Partner with the Workplace Manager on day-to-day office operations and special projects, anticipating and addressing workplace and hospitality needs.
• Maintain a welcoming, polished, and well-organized environment for employees, contractors, talent, coaches, and guests.

Who You Are

• Highly organized, detail-oriented, and comfortable keeping track of multiple tasks at once.
• Proactive and dependable, with the ability to prioritize and adapt as needs change throughout the day.
• Comfortable working in a fast-paced office, production, or studio environment.
• A clear and thoughtful communicator who keeps the Content Operations and Workplace teams informed of needs or issues.
• Service-oriented and team-focused, with a positive attitude and willingness to jump in wherever support is needed.
• Comfortable with hands-on tasks, including moving supplies, receiving deliveries, and keeping shared spaces organized and stocked.
• Curious and eager to learn, with an interest in production, workplace operations, hospitality, or studio environments.
• Previous experience in office administration, hospitality, facilities, production, or a similar support role is a plus, but not required.

At Tonal, we believe that the unique and varied lived experiences of our teammates contribute to our overall strength. We don’t just appreciate differences, we celebrate them, and we always seek people that represent a wide variety of backgrounds. We’re dedicated to adding new perspectives to the team and designing employee experiences that contribute to your growth as much as you do to ours. If your experience aligns with what we’re looking for (even if you don’t check every single box), we would love to hear from you!

Tonal is committed to meeting the diverse needs of people with disabilities in a timely manner that is consistent with the principles of independence, dignity, integration, and equality of opportunity. Should you have any accommodation requests, please reach out to us via our confidential email, [e-mail]. All requests will be addressed and responded to in accordance with Tonal’s Accessibility Policy and local legislation.

Compensation Range: $75K - $95K