Student Testing Coordinator & Scheduler

Township High School District 211; Hoffman Estates (IL); On-site; USD 26,000 - 38,000; Full time

Job summary

Township High School District 211 is seeking a 10-Month Testing Assistant to serve as the primary testing contact for students, families, and staff in Hoffman Estates. You will coordinate schedules, locations, and accommodations, and maintain accurate registration records and reports.

The role involves organizing rooms and materials, proctor assignments, and training staff involved in test administration. You will support make-up testing, ensure policy compliance, and collaborate with Special

Qualifications

• High school diploma or equivalent, or compensating experience.
• Proficiency in using digital tools for data entry, scheduling, and communication.
• Excellent organizational and time-management skills with the ability to manage multiple deadlines.
• Strong interpersonal and communication skills.
• Ability to work collaboratively with students, staff, and families.
• Ability to maintain confidentiality and handle sensitive student information appropriately.
• Occasional flexibility in schedule to accommodate early morning, evening, or weekend testing administration.
• Experience in a school setting or related field (preferred).
• Knowledge of accommodations, IEPs and Section 504 Plans (preferred).

Responsibilities

• Serves as the primary standardized testing contact for students, families, and staff.
• Coordinates communication regarding testing schedules, locations, and accommodations.
• Maintains accurate records and generates reports of registrations, testing accommodations, and testing participation.
• Coordinates and prepares rooms, testing materials, rosters, and proctor assignments with the Student Services Director or designee.
• Organises testing materials and testing sites, ensuring secure and smooth administration of all exams.
• Assists in scheduling and training proctors and other staff involved in test administration.
• Plans, organizes, and oversees make-up testing for students as needed.
• Ensures compliance with testing policies and procedures.
• Collaborates with the Special Education Department and Student Services Department to ensure proper documentation, organization, and implementation of testing accommodations for students with disabilities.
• Coordinates with the Multilingual Department to plan, schedule, and facilitate testing for multilingual students.
• Coordinates with Student Services and AP teachers to manage AP test logistics, including registration, scheduling, and administration.
• Assists in the coordination, scheduling, and documentation of Section 504 Plan meetings.
• Enters, verifies, and maintains data in appropriate spreadsheets and databases.
• Responds to inquiries in a courteous, friendly, and helpful manner.
• Performs filing duties and other specialized department assignments.
• Performs other related duties as assigned.

Skills

Data entry

Scheduling

Organization

Interpersonal skills

Confidentiality

Team collaboration

Education

High school diploma or equivalent

Job description

Township High School District 211 is seeking a 10-Month Testing Assistant to serve as the primary testing contact for students, families, and staff in Hoffman Estates. You will coordinate schedules, locations, and accommodations, and maintain accurate registration records and reports.

The role involves organizing rooms and materials, proctor assignments, and training staff involved in test administration. You will support make-up testing, ensure policy compliance, and collaborate with Special