Student Support Representative

American Public University System, Inc.; Charles Town (WV); On-site; USD 38,000 - 48,000; Full time

Job summary

American Public University System in Charles Town seeks a dedicated Student Support Representative to assist AMU and APU students with timely information and problem resolution. You will be the first point of contact via phone, email, or chat, upholding FERPA privacy and university policies.

The role requires strong communication, organization, and the ability to work in a fast-paced, team-driven environment while maintaining high standards of service and accuracy. Training provided.

Qualifications

• Strong written and verbal communication required.
• Ability to learn quickly and work in a high energy team environment.
• Excellent organizational skills and ability to meet deadlines.
• Ability to work with limited supervision.
• Ability to write well-organized, informative emails and other written communications.
• Ability to listen actively.
• Ability to set goals and prioritize work.

Responsibilities

• Provides immediate, ongoing, and efficient information and problem resolution to students in a timely manner via telephone, e-mail, or electronic chat.
• Protects the privacy of student accounts through FERPA compliance.
• Develops efficient conflict resolution strategies and communications.
• Demonstrates skill in using CRM and other software applications used in the Student Support Center.
• Resolves routine and escalated customer concerns in a professional and efficient manner.
• Maintains productive relationships with other APUS departments (Financial Aid, Fulfillment, Military Assistance, Student Services, Marketing, Admissions, etc.).
• Meets or exceeds performance goals as determined by AVP, Customer Service Operations and Student Communication.
• Keeps work area organized and maintains professional appearance.
• Adheres to assigned work schedule, including potential evening and weekend hours.
• Assists team members with special projects and performs other duties as assigned.

Skills

Excellent verbal and written comms

Team environment

Organizational skills

FERPA knowledge

CRM software

Tools

CRM software

Job description

Student Support Representative
American Public University/American Military University

The Student Support Representative (SSR) is the “front line” resource for assistance to students attending American Military University (AMU) and American Public University (APU). The position is expected to have a broad based knowledge of the University and its policies (including federal privacy laws for students), as well as degree programs, courses, financing methods, administrative procedures, and processes. The Representative must also be familiar with information related to federal educational funding options as well as United States military educational funding sources. The successful SSR will be able to provide one-stop resolution for students with tier one questions and refer students to appropriate departments for any needed in-depth assistance.

Responsibilities:

• Provides immediate, ongoing, and efficient information and problem resolution to students in a timely manner via telephone, e-mail, or electronic chat.
• Protects the privacy of student accounts through compliance with federal student privacy law (Family Education Rights and Privacy Act (FERPA)).
• Develops efficient conflict resolution strategies and communications.
• Demonstrates skill in usingCustomer RelationshipManagement (CRM) and other software applications used in the Student Support Center.
• Resolves routine and escalated customer concerns in a professional and efficient manner.
• Maintains a productive working relationship with other APUS departments, such as Financial Aid, Fulfillment, Military Assistance, Student Services, Marketing, Admissions, etc.
• Meets or exceeds performance goals as determined by the AVP, Customer Service Operations and Student Communication.
• Keeps work area organized and in a professional appearance at all times.
• Adheres to assigned work schedule, which may vary and include evening and weekend hours.
• Assists other team members with special projects as assigned.
• Performs other duties as assigned.
• Shifts will be within business hours of Monday through Thursday - 8:00am to 8:00pm, Friday - 8:00am to 4:30pm, Saturday - 11:00am - 3:00pm, Sunday - Closed.
• Requires high speed Internet connection, a dedicated workspace within place of residence, and the capability to telecommute as directed by management.

Required Skills:

• Excellent verbal and written communication skills.
• Ability to learn quickly and work in a high energy team environment.
• Excellent organizational skills and the ability to work under time sensitive deadlines.
• Ability to work successfully with limited supervision.
• Ability to write well-organized, informative, and effective e-mails and other written communications.
• Ability to use active listening skills.
• Ability to set goals and prioritize work to maximize efficiency, meet deadlines, and use time wisely.
• Ability to be a team player by sharing information and offering assistance to colleagues.
• Ability to offer thoughtful contributions at meetings and the ability to respect others regardless of differences.
• Ability to handle escalated issues calmly and appropriately and to take initiative to resolve problems and offer solutions.
• Ability to demonstrate proficiency with software applications used in the department.
• Ability to build rapport with students and to provide timely, accurate information in a friendly, professional manner.
• Ability to research answers and to understand referral processes and procedures.
• Demonstrated understanding of FERPA guidelines and internal policies regarding student and employee privacy.
• Ability to understand and follow professional standards and APUS procedures.
• Ability to understand and effectively explain the University’s history, mission statement, goals, vision, organization structure, strategic goals, policies, accreditation, procedures and programs (including funding sources for students).
• Ability to compare and contrast the University with major competitors.
• Ability to extract and analyze information from reports.

About Us:

American Public University System (APUS) is an Online University based in Charles Town, WV. Our company has over 100,000 students. Our emphasis is educating our nation’s military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.

It is the policy of American Public University System (APUS) and American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. of American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Pay Transparency Statement

If you are a resident of a state with designated pay transparency requirements and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [e-mail] .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.