Student Support Data Clerk - 1 Year Position

MassCA; Foxborough (MA); On-site; USD 35,000 - 43,000; Full time

Job summary

MassCA Special Education in Foxborough, MA, is seeking a Student Support Data Clerk for a one-year position. The role handles IEP/504 data entry, document management, and cross-system reconciliation in Frontline and Connexus.

The incumbent will generate compliance and enrollment reports, ensure data accuracy, and support MCAS data entry while maintaining FERPA and data-security standards in a remote-capable workflow.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support, student records, data entry, or database management.
• Proficiency with spreadsheets, digital documents, email, and electronic filing systems.
• Willingness to learn Frontline/eSped and district procedures.
• Ability to verify information against source documents.
• Strong attention to detail.

Responsibilities

• Enter and update student records including IEPs and 504 plans in Frontline.
• Process and organize special education documents into digital filing.
• Monitor and reconcile records across platforms.
• Generate enrollment, compliance, and demographic reports.
• Maintain FERPA compliance and data security in remote work.
• Support MCAS and assessment data entry.
• Track timely input of IEP progress reports.

Skills

Data entry

Administrative support

Attention to detail

Multi-tasking

Communication skills

Confidential information handling

Frontline/eSped learning

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Spreadsheets (Google Sheets, Excel)

Frontline/eSped familiarity

Electronic filing systems

Job description

Student Support Data Clerk - 1 Year Position

MassCA Special Education - Foxborough, Massachusetts

Job Details

Starting Date: Immediately

Job Description

School Summary:
Massachusetts Connections Academy Commonwealth of MA Virtual School (MassCA) is a tuition-free virtual public school district that employs over 250 faculty and staff, serving our diverse population of approximately 3,000 students in Grades K–12 from cities and towns across Massachusetts.

Department: Student Support
Reports to: Director of Student Support - One Year Position

Essential Responsibilities:
Enter, maintain, and update student record information, including Individualized Education Programs (IEPs) and 504 plans in the Frontline platform; process, upload, and organize incoming special education documentation, including evaluations, meeting notices, and signature pages, into the digital student filing system.
Monitor and reconcile student records across system platforms to ensure data in the learning management platform matches compliance records in Frontline archiving and ensuring documents are properly stored and naming conventions are consistently followed.
Generate, review, and analyze reports related to student enrollment, special education, and 504 data.
Regularly review entered data for completeness and accuracy to ensure full compliance with state regulations, district guidelines, and virtual school audit requirements.
Cross-reference data fields (such as primary disability codes, instructional settings, and evaluation dates) to flag and fix missing or conflicting information.
Assist with MCAS and other assessment-related data entry, including accommodations and additional information requested by the testing coordinator.
Support the maintenance and entry of multilingual learner and special education data within the Connexus student information system and Ellevation platform.
Track timely input of IEP progress reports from teachers and service providers, and follow up on missing entries.
Generate standard enrollment, compliance, and demographic data reports from Frontline and Connexus.
Maintain strict compliance with FERPA regulations and data security protocols while handling highly sensitive student and family information in a remote work environment.

Position Type: Full-time

Salary: $35,000 to $43,000 Per Year

Job Categories:
Support Staff > Administrative Assistant
Support Staff > Clerical

Equal Opportunity Employer

MassCA does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of ethnic group identification/ethnicity, marital status, race, color, national origin, ancestry, sex (including sexual orientation and gender identity), religion, physical or mental disability, age, and any other category protected by federal or state law and provides equal access in the admission to, participation in, or receipt of the services under any of the MassCA programs and activities, and in its employment practices.

Job Requirements

• Required Qualifications
  High school diploma or equivalent.
  Experience in administrative support, student records, data entry, or database management.
  Strong attention to detail and ability to verify information against source documents.
  Proficiency with spreadsheets, digital documents, email, and electronic filing systems.
  Ability to manage multiple assignments and meet deadlines.
  Clear communication skills and sound judgment when handling confidential information.
  Willingness to learn Frontline/eSped and district special education procedures.
• Preferred Qualifications
  Associate’s or bachelor’s degree in a related field.
  Experience with Frontline/eSped or another special education records system.
  Experience supporting IEP processing, enrollment, or localization.
  Familiarity with special education terminology and documentation.
  Experience with Google Sheets, Excel, data reconciliation, and reporting.
• Performance Expectations
  Successful performance includes accurate student identification and filing, timely completion of assigned localization and upload tasks, reliable tracking of outstanding items, prompt escalation of discrepancies, and consistent protection of confidential student information.
• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.

Contact Information

• Lisa Moy , Director of Special Education
• Massachusetts
• Walpole, Massachusetts 02032
• Phone: [phone]
• Email: [e-mail]

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