Student Services Operations Coordinator - Part Time

Ocean County College; Toms River (NJ); On-site; USD 25,000 - 39,000; Part time

Job summary

Ocean County College in New Jersey is seeking an Office Coordinator to provide administrative support to Student Services and designated administrators. The role serves as a primary contact for students, employees, and the public seeking information about programs and services.

The position handles confidential records, coordinates calendars and meeting logistics, prepares routine communications, processes purchases and invoices, and supports the Executive Director of Student Services.

Qualifications

• Associate's Degree.
• 3+ years admin/office experience managing multiple priorities and confidential info.
• Proficiency with MS Office and database systems; ability to learn new tech.
• Experience coordinating meetings, calendars, administrative processes, and/or financial documentation, with strong organizational skills and attention to detail.
• Strong communication, discretion, and positive student/employee relations.

Responsibilities

• Serves as primary contact for students, employees, and the public seeking information regarding Student Services programs and services; responds to routine inquiries and appropriately refers complex, sensitive, or non-routine matters to the appropriate personnel.
• Maintains confidential records and tracking systems and prepares routine communications and documents; coordinates scheduling and administrative logistics.
• Coordinates calendars, appointments, meetings, and routine event logistics for the Executive Director of Student Services.
• Maintains the Formal Student Complaint Tracker and other designated administrative tracking systems; monitors deadlines and notifies appropriate personnel of outstanding requirements.
• Provides administrative support for Tuition Refund Appeals and other processes by preparing agendas and materials; maintains records and coordinates routine communications.
• Processes purchase orders, invoices, and other financial documentation and maintains appropriate records.

Skills

Communication skills

Organizational skills

Discretion and confidentiality

Verbal and written communication

Education

Associate's Degree

Tools

Microsoft Office Suite

Colleague/Informer/Maxient databases

Job description

Ocean County College in New Jersey is seeking an Office Coordinator to provide administrative support to Student Services and designated administrators. The role serves as a primary contact for students, employees, and the public seeking information about programs and services.

The position handles confidential records, coordinates calendars and meeting logistics, prepares routine communications, processes purchases and invoices, and supports the Executive Director of Student Services.