Part-Time STEM Academic Programs Coordinator

Ocean County College; Toms River (NJ); On-site; USD 28,000 - 39,000; Part time

Job summary

Ocean County College in Toms River, NJ invites applications for a part-time, non-affiliated administrator in the School of STEM. The role provides advanced administrative support to the Dean and leadership, coordinating events, handling confidential records, and serving as a primary information resource for students and the public.

The position requires an Associate degree (Bachelor’s preferred) and at least three years of office experience, with proficiency in Microsoft Office and database

Qualifications

• Experience handling confidential records and inquiries.
• Ability to manage multiple tasks with discretion and professionalism.
• Proven ability to establish positive relationships with students, staff, and the public.
• Strong proficiency with Microsoft Office and database systems.
• Knowledge of academic scheduling processes and document preparation.

Responsibilities

• Serve as first point of contact for students, staff, and the public on STEM programs and services.
• Manage confidential records, mail operations, and correspondence; prepare minutes and follow-up docs.
• Support leadership in maintaining student records using designated software and databases.
• Draft reports and update School of STEM website content and communications.
• Maintain confidential financial and operational records; process purchase requisitions and invoices.
• Assist with scheduling processes, master class schedules, and textbook submissions with the Bookstore.
• Coordinate mailings and communications to meet deadlines and departmental goals.
• Plan and support meetings and events, including logistics and materials.
• Serve as a technical liaison with IT to troubleshoot system/app issues.
• Related duties and projects as assigned.

Skills

Office experience

Confidential records handling

Relationship building

MS Office proficiency

Database familiarity

Ellucian/Colleague experience

Education

Associates Degree

Bachelors Degree

Tools

Ellucian/Colleague

Job description

Ocean County College in Toms River, NJ invites applications for a part-time, non-affiliated administrator in the School of STEM. The role provides advanced administrative support to the Dean and leadership, coordinating events, handling confidential records, and serving as a primary information resource for students and the public.

The position requires an Associate degree (Bachelor’s preferred) and at least three years of office experience, with proficiency in Microsoft Office and database