Student Services Coordinator I

careers-usu; Logan (UT); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

Utah State University seeks a Student Services Coordinator to support the Office of Operations within Student Financial Support. You will assist with Title IV federal student aid operations and collaborate with campus partners across the USU system.

The role emphasizes research of federal regulations, processing compliance reports, documenting procedures, and maintaining professional communications with students and staff in a fast-paced environment.

Qualifications

• Requires four years of experience or an associate degree plus two years of experience; or a bachelor’s degree.
• Ability to research and interpret federal financial aid regulations and program requirements.
• Strong documentation and procedure development skills are essential.
• Knowledge of state and federal aid regulations is preferred.

Responsibilities

• Research federal financial aid regulations and program requirements using available software platforms, databases, and institutional resources to build and maintain working expertise.
• Monitor and process assigned compliance reports through university and federal software systems; analyze findings and recommend improvements to procedures and workflows.
• Develop and maintain procedure documentation that reflects current software capabilities, system workflows, and institutional knowledge.
• Recommend changes and improvements to office communications.
• Assist students with discretion, honesty, and sensitivity.

Skills

Higher education experience

Compliance awareness

Attention to detail

Strong communication

USU policy familiarity

Education

Associate degree

Bachelor’s degree

Job description

Overview

The Student Services Coordinator reports to the Associate Director of Operations in Student Financial Support. This position is responsible in assisting with Title IV federal student aid operations.

All team members strive to possess the following characteristics:

• Friendly disposition and enjoys working with students.
• Detail oriented, accurate, and self-motivated.
• Organized and able to work in a fast-paced office as a community-minded team member.

Responsibilities

The Student Services Coordinator will be part of Operations Team and will work collaboratively with all office staff, including campus partners across the USU system. Duties and responsibilities of this position may include:

• Research federal financial aid regulations and program requirements using available software platforms, databases, and institutional resources to build and maintain working expertise
• Monitor and process assigned compliance reports through university and federal software systems; analyze findings, identify patterns, and recommend improvements to procedures and workflows
• Develop and maintain procedure documentation that reflects current software capabilities, system workflows, and institutional knowledge — with the expectation that documentation evolves as tools and processes improve
• Recommend changes and improvements to office communications
• Assist students with discretion, honesty, and sensitivity

Qualifications

Minimum Qualifications:

• Four years of experience; or an associate degree plus two years of experience; or a bachelor’s degree is required
• Knowledge, skillset, or potential related to the specific duties & responsibilities of the position.

Preferred Qualifications:

• Experience in Higher Education
• Utah State University Experience
• Experience with state financial aid compliance audits, budget management, or financial aid reporting.
• Familiarity with any of the following systems: Office 365, Banner, CampusLogic (StudentForms, CampusCommunicator, ScholarshipUniverse) or ServiceNow
• Familiarity with USU policies and procedures.
• Familiarity with Federal and/or State aid regulations.

Advertised Salary

$39,000 annually plus excellent benefits

ADA

Personal cubicle in an open floor plan of other cubicles near a foyer for students, 90% sitting 10% standing, we have a somewhat noisy environment, significant internal electronic messaging, calling students, reports, quality control, and troubleshooting, at least two meetings a week, occasional off campus promotional activities, monthly trainings, please expect a one to two-year learning curve.

College/Department Highlights

Student Financial Support provides resources to help students pay for school. These resources include Federal Financial Aid, State of Utah Aid, and Institutional Aid. Additionally, The Student Money Management Center provides free, one-on-one coaching sessions to help students create budgets and to discover how they can pay for college.

The heart of our work is to serve students. Recognizing finances is a concern for many students, Student Financial Support diligently strives to provide all sources of funding and coaching that may help a student achieve their educational goals. Because Student Financial Support administers federal, state, and institutional aid, we focus on discretion, accountability, and compliance. Within this framework, we will do everything we can to help students.

Within Student Financial Support, we have established different teams to fulfill our mission. These teams include Federal Aid Counseling, Federal Aid Operations, Systems & Data, Student Money Management, and Leadership. These teams work closely with each other to collaborate, to reduce barriers, and to enhance resources for students.The Federal Aid Operations Team works closely to support each other, and the other teams within the office. This team supports federal student aid university aid programs that are large in size, scope, and complexities which are embedded within enrollment management and student success strategies at USU. Regardless of position, all team members have the following responsibilities:

• Compliance: Administering federal, state, and institutional aid requires team, office, and institutional compliance to different laws, statutes, regulations and policies. All team members have a responsibility to focus on compliance.
• Data Privacy: Student Financial Support has access to sensitive data, and this data is protected through different federal laws and institutional policies. All team members have a responsibility to protect data.
• Integrity: Being honest and having strong ethical principles is vital. Embracing unity and collaboration is at the core of our culture, fostering a strong work ethic that values the diverse strengths and perspectives each team member brings.
• Collaboration: Creating a culture of open communication, respect, and purpose is essential. All team members have a responsibility to contribute to a positive, collaborative team. This includes deductive reasoning and problem solving, customer service, willingness to learn and acquire new skills, and committed to deadlines.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person atlocations throughout the state.Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who willchampion excellence in education, research, discovery, outreach, and service.We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful.Forbes recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking employment.Additionally,USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at [phone] [e-mail].

*updated 07/2026

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[e-mail]

[phone]

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| [e-mail]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | [e-mail]

*updated 08/2026