Program Assistant I

Utah State University; Salt Lake City (UT); On-site; USD 36,000 - 44,000; Full time

Job summary

Utah State University is seeking a Program Assistant I with USU Extension in Salt Lake County to support Project CREST, a school-based initiative that strengthens family engagement and resilience among students and families.

The role provides routine administrative, event logistics, materials support, and marketing outreach under the direction of a program coordinator across participating schools and community sites, with some evening work required.

Qualifications

• Administrative support and organization experience.
• Experience ordering, organizing, and tracking supplies or program materials.
• Willingness to work some evenings and Spanish language proficiency.

Responsibilities

• Coordinate event logistics for CREST workshops and family events.
• Prepare and distribute lesson materials and training resources.
• Assist with marketing materials and outreach following branding guidelines.
• Provide administrative support including data entry and recordkeeping.

Skills

Administrative support

Event logistics

Marketing outreach

Recordkeeping

Communications

Collaboration

Education

Associate degree (related field)

Tools

Microsoft Word

PowerPoint

Excel

Canva

Email/Calendar apps

Job description

Overview

USU Extension in Salt Lake County is seeking a qualified Program Assistant I to support Project CREST, a school-based initiative designed to strengthen family engagement, enhance school-family partnerships, and build resilience among students and families.

This position provides routine programmatic, administrative, marketing, educational, and logistical support for the Project CREST team. Under the direction of a program coordiinator, the Program Assistant I asists with event logistics, prepares program materials, supports marketing outreach, handles basic recordkeeping, and other school and family events.

The successful candidate will demonstrate strong organizational, communication, customer-service, and problem-solving skills. The position requires the ability to manage multiple deadlines, coordinate activities across participating schools, work collaboratively with Project CREST coordinators and coaches, and maintain accurate records and materials.

This position works in the USU Extension Salt Lake County office and at participating schools and community locations throughout Salt Lake County. Some evening work will be required to support Project CREST workshops, trainings, and family events.

This is a grant-funded position, and continued employment is contingent upon the availability of grant funding.

Responsibilities

• Event & Program Coordination
  • Assist with event logistics for Project CREST workshops, trainings, evidence-based programs, family events, and other project activities across participating schools by communicating with schools, Project
  • CREST staff, vendors, and community partners to confirm schedules, locations, staffing, attendance needs, and other event details.
  • Distribute event assignments, schedules and reminders to facilitators and employees.
  • Help order food, supplies, equipment, printed materials, and other resources needed for Project CREST activities.
  • Assist with onsite event preparation, setup, implementation, and cleanup as needed.
  • Assist coordinators and coaches with trainings, meetings, and professional development activities.
• Program Materials & Resource Management
  • Prepare, organize, inventory, and distribute lesson materials, activity supplies, handouts, and other program resources.
  • Assist with preparing and maintaining educational and training materials, including presentations, facilitator notes, parent handouts, lesson resources, website content, and program emails.
• Communications, Marketing & Outreach
  • Follow established processes for Project CREST promotional materials, including flyers, social media content, posters, stickers, and outreach materials for use by staff, schools, families, and community partners using established university and project branding guidelines.
• Education & Direct Service Delivery
  • Assit with or deliver pre-approved educational lessons and activities to youth.
• Administrative & Operational Support
  • Provide administrative support, including routine data entry, processing receipt submissins, filing purchasing documentation, scheduling meetings, and maintaining program files.
  • Perform other job-related duties consistent with the Program Assistant I classification and Project CREST objectives.
• Content Skills
  • Experience using standard office software, including word-processing, presentation, spreadsheet, email, and calendar applications.
  • Ability to create, format, edit, and organize written and visual materials.
• Organization
  • Organizational skills and ability to complete and assist with multiple assignments, deadlines, and event details.
• Communication & Collaboration
  • Strong written, verbal, and interpersonal communication skills.
  • Ability to work collaboratively with employees, school personnel, families, vendors, and community partners.

Minimum Qualifications

• Demonstrated aptitude for administrative support, organization, and program assistance.n business, communications, marketing, education, social services, family and consumer sciences, or a related area; or two years of relevant experience.
• Experience ordering, organizing, preparing, and tracking supplies or program materials.
• Willingness to work some evenings.
• Spanish language proficiency.

Preferred Qualifications

• Associate Degree degree in communications, marketing, business, education, family and human development, social work, public health, or a related field

Knowledge, Skills, and Abilities (KSAs)

• Ability to assist with multiple events, activities, or program deadlines simultaneously.
• Ability to assist with event and meeting logistics, including supporting employee trainings, group meetings, or professional development sessions.
• Basic proficiency with spreadsheets and databases to support budget tracking, recordkeeping, program participation, or inventory logs.
• Knowledge of basic purchasing procedures and inventory control, with the ability to compile receipts, process expense documentation, and track program supplies.
• Ability to format, edit, and organize written and visual materials—such as flyers, handouts, presentations, newsletters, or social media content—following established branding guidelines and templates.
• Skilled in using digital design tools (such as Canva or similar content development software) to produce clear promotional and educational materials.
• Basic familiarity with digital communications tools, including the ability to assist with routine website updates and scheduled social media posts.
• Knowledge of or familiarity with community-based environments, such as K-12 schools, youth programs, prevention initiatives, or family engagement organizations.
• Ability to assist with or facilitate pre-approved educational lessons and interactive activities for youth.
• Strong interpersonal and intercultural communication skills, with the ability to engage positively with students, families, and community members from diverse backgrounds.

Document size may not exceed 10 MB. Advertised Salary: Minimum salary of $39,970, commensurate with experience. ADA:

The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at [phone] or [e-mail].

*updated 07/2026 Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[e-mail]

[phone]

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695 | [e-mail]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | [e-mail]

*updated 08/2026