Student Services Administrative Assistant

Young World Physical Education; Sharon (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Sharon Public Schools seeks a Student Services Administrative Assistant to provide comprehensive administrative support to the Director of Student Services and the Student Services Department. You will manage confidential information, maintain records, and communicate effectively with students, families, staff, and outside agencies.

The successful candidate will demonstrate strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent; experience in education preferred.
• Bachelor degree preferred; education or related field is a plus.
• Experience with Google Workspace and Microsoft Office.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with student information systems and state/federal education documentation.

Responsibilities

• Provide administrative support to the Director of Student Services and Department.
• Maintain organized electronic and paper files per district procedures and laws.
• Receive, organize, and distribute department correspondence and documentation.
• Track deadlines, meetings, evaluations, and IEP-related documentation.
• Maintain confidentiality of student and personnel information at all times.

Skills

Google Workspace

Microsoft Office

Communication

Organization

Confidentiality

Multitasking

Teamwork

Education

Bachelor degree preferred

High school diploma or equivalent

Tools

Student information systems

PowerSchool/ESPED

Job description

Student Services Administrative Assistant

Sharon Public Schools - MA Central Office - Sharon, Massachusetts Open in Google Maps

This job is also posted in Sharon Public Schools

Job Details

Job ID: 5857023

Application Deadline: Posted until filled

Posted: Jul 28, 2026 4:00 AM (UTC)

Starting Date: Aug 17, 2026

Job Description

Student Services Administrative Assistant

Position Summary

The Student Services Administrative Assistant provides comprehensive administrative and organizational support to the Director of Student Services and the Student Services Department. This position requires a highly organized, detail-oriented, and collaborative professional who can manage confidential information, support department operations, maintain accurate records, and communicate effectively with students, families, staff, administrators, and outside agencies.

The successful candidate will demonstrate strong organizational skills, excellent communication abilities, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced educational environment.

Essential Duties and Responsibilities

Administrative Support

• Provide administrative support to the Director of Student Services and Student Services Department.
• Maintain organized electronic and paper files in accordance with district procedures and applicable laws.
• Receive, organize, and distribute department correspondence and documentation.
• Assist with tracking important deadlines, meetings, evaluations, IEP-related documentation, and other department activities.
• Maintain confidentiality of student, family, and personnel information at all times.
• RMTS Coordinator & Contact for person for all Medicaid information required for reimbursement. Work collaboratively with NEMB. Communication with staff regarding their service delivery logs and RMTS. Gather from Staff lists for Medicaid reimbursement.
• Assist with the organization and processing of special education and student services documentation.
• Support the collection, tracking, and maintenance of records related to IEPs, evaluations, meetings, and other required documentation.
• Support department procedures related to compliance, documentation, and recordkeeping.
• Assist with data entry and maintaining accurate information in district student information and special education systems.
• Maintain Out of District & Walk-In data
• Prepare, send out and track all of Out of District referrals and responses.
• Prepare Child Find Notification to all concerned parties
• Pack up and prepare student files for graduates and turning 22. Notify families of destruction of record. Send files when students move to new districts.

Communication and Customer Service

• Serve as a professional and welcoming first point of contact for the Student Services Department.
• Respond to telephone calls, emails, and inquiries from families, staff, administrators, and outside agencies.
• Provide information regarding department procedures and direct questions to the appropriate staff member when necessary.
• Assist families and staff in navigating department processes and resources.
• Assist with special projects and other duties as assigned by the Director of Student Services.

Required Qualifications

• High school diploma or equivalent required; additional education or training in business administration, education, or a related field preferred.
• Previous administrative or office experience, preferably in a school or educational setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage multiple tasks, meet deadlines, and prioritize work effectively.
• Proficiency with Google Workspace, Microsoft Office, email, and other common office technology.
• Ability to learn and use student information systems, special education databases, and other department-specific software.
• Ability to work collaboratively and independently.

Preferred Qualifications

• Experience working in a school district or special education/student services setting.
• Familiarity with special education terminology, IEP processes, and student services procedures.
• Experience working with confidential student records and sensitive information.
• Experience with student information systems and special education documentation platforms ( PowerSchool/ESPED)

Position Type: Full-Time

Job Categories: Student Services > Pupil Personnel Worker

Job Requirements

• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Astrid Mazariegos , Director of Student Services
• Phone: [phone]
• Email: [e-mail]

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